Loading...
HomeMy WebLinkAbout06.02.2015 MinutesBOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY Hagerstown, Maryland June 2, 2015 LUNCHEON AND VISIT WITH CHILDREN IN NEED, INC. The Board of County Commissioners attended a luncheon and presentation with Children In Need, Inc. at 131 West North Avenue, Hagerstown. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Barr offered the Invocation followed by the Pledge of Allegiance to the Flag by the full assemblage. CALL TO ORDER President Terry L. Baker called the regular meeting of the Board of County Commissioners of Washington County, Maryland, to order at 2:20 p.m. at 100 West Washington Street, Room 227, with the following members present: Vice President Jeffrey A. Cline and Commissioners John F. Barr, LeRoy E. Myers, Jr. and Vincent G. Spong. APPROVAL OF MINUTES —MAY 19, 2015 Commissioner Barr, seconded by Myers, moved to approve the minutes of May 19, 2015. The motion passed unanimously. REPORTS FROM COUNTY STAFF Health and Human Services — Advertise to Fill Position Stephanie Stone, Director, Health and Human Services, requested approval to advertise and fill a full-time, Grade 6, Step 1, Office Associate position in the Department of Health and Human Services due to an employee promotion. Commissioner Myers, seconded by Cline, moved to approve the personnel request as presented. The motion passed unanimously. Budget and Finance — Conduit Debt for YMCA Debra Murray, Chief Financial Officer, requested approval to proceed with holding a public hearing to discuss a proposed resolution to allow the Town of Williamsport to issue conduit debt of $3.3 million on behalf of the YMCA, which would allow it to obtain a lower interest rate. The YMCA's original debt was $6 million. The Commissioners discussed the practice with Ms. Murray, who indicated that the Town of Williamsport is bank -qualified and a municipality in Washington County. The County does not have bank - qualified debt but is certifying that this entity is in good standing with the County. There is no liability, risk or cost to the County by participating in the process. The County's bond counsel would prepare the proposed resolution. Commissioner Myers, seconded by Barr, moved to approve holding a public hearing regarding the proposed resolution to allow the Town of Williamsport to issue conduit debt of $3.3 million for the YMCA as discussed. The motion passed unanimously. June 2, 2015 Page 2 EDWARD J. BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT Susan Buchanan, Senior Grant Manager, Community Grant Management, and Cody Miller, Sheriff s Department, requested approval to submit a $44,620 grant application for an Edward J. Byrne Memorial Justice Assistance Grant to the Governor's Office of Crime Control and Prevention and to accept the award funding. Ms. Buchanan indicated that grant funds would be used to purchase and install ten mobile data terminals for Sheriff s vehicles and has no match requirement. Commissioner Barr, seconded by Spong, moved to allow the submission of a $44,620 grant application for an Edward J. Byrne Memorial Justice Assistance Grant to the Governor's Office of Crime Control and Prevention and to accept the award funding. The motion passed unanimously. FEDERAL FISCAL YEAR (FFY) 2015 EMERGENCY MANAGEMENT PERFORMANCE GRANT Susan Buchanan and Kevin Lewis, Director, Division of Emergency Services, requested approval to submit a grant application for a FFY 2015 Emergency Management Performance Program Grant of $103,772 from the Maryland Emergency Management Agency (MEMA). Ms. Buchanan indicated that MEMA distributes funding to all local jurisdictions on an annual basis to enhance and maintain current initiatives associated with emergency prevention, preparedness, response, recovery and mitigation. The grant requires a 50150 match to be provided through the Fiscal Year 2016 approved Emergency Services operating budget. The Commissioners discussed with Mr. Lewis the proposed uses for the funding that include incident management tools and equipment. Mr. Murray detailed the County's new procedure for managing grant applications through the Office of Community Grant Management. Commissioner Cline, seconded by Barr, moved to approve a grant application for a FFY 2015 Emergency Management Performance Program Grant of $103,772 from the Maryland Emergency Management Agency as presented and to accept the awarded funding. The motion passed unanimously. (Commissioner Barr recused himself from discussion of the next matter and left the meeting at 2:38 p.m. due to his business, Ellsworth Electric, being listed as a subcontractor for the project.) COUNTY ADMINISTRATION COMPLEX — FIRST FLOOR RENOVATION AND EXTERIOR ACCESSIBILITY Rob Slocum, Director, and Brennan Garrett, Senior Project Architect Manager, Engineering and Construction Management, requested approval to reduce the First Floor Renovation contract sum by $74,931 and increase the Exterior Accessibility Improvements contract sum by $99,200 as indicated on Change Orders Nos. 20 and 6 respectively. Mr. Slocum explained that to take full advantage of the Community Development Block Grant awarded to Washington County for the Exterior Accessibility Improvements Project, June 2, 2015 Page 3 renovation of the interior public accessible restrooms and construction of the interior accessible ramp are proposed to be removed from the First Floor Renovation Project (local funding) and included in the Exterior Accessibility Improvements Project (grant funding). The change will allow the County to take full advantage of the $578,657 grant funding award. Mr. Slocum and the Commissioners discussed the difference in the contract amounts that are largely due to the 25% higher wage rates applied to the grant -funded contract. Commissioner Myers, seconded by Cline, moved to reduce the First Floor Renovation contract sum by $74,931 and increase the Exterior Accessibility Improvements contract sum by $99,200 as indicated on Change Orders Nos. 20 and 6 respectively as presented. The motion passed unanimously. (Commissioner Barr returned to the meeting at 2:44 p.m.) SHERIFF'S DEPARTMENT EMERGENCY PROCUREMENT — RIOT GEAR Sheriff Douglas Mullendore requested approval to enter into the record and concur with the emergency purchase of eighty-eight sets of public safety riot gear and accessories from Atlantic Tactical, Inc. of New Cumberland, Pennsylvania, which submitted the lowest price quotation of $68,290.23. Sheriff Mullendore indicated that recent protests in multiple locations across the United States revealed that Sheriff's deputies were not properly equipped to handle such incidents. It was decided to secure the riot gear using the emergency procurement procedure provided for in the Code of the Public Local Laws of Washington County, Maryland. Funds will be taken from the Sheriff's Department Patrol Uniforms account. The Sheriff discussed the need for this equipment in light of the recent crowd control issues in Baltimore and other cities. Local law enforcement officials who assisted Baltimore law enforcement officials did not have the proper equipment. The gear includes helmets, shields, gas masks, and gloves. Commissioner Barr, seconded by Cline, moved to enter into the record and concur with the emergency purchase of eighty-eight sets of public safety riot gear and accessories from Atlantic Tactical, Inc. of New Cumberland, Pennsylvania, which submitted the lowest price quotation of $68,290.23. The motion passed unanimously. INTERGOVERNMENTAL COOPERATIVE PURCHASE OF JOHN DEERE ZTRAK MOWERS Rick Curry, Buyer, Purchasing, and John Pennesi, Deputy Director, Parks and Facilities, requested authorization by resolution to award a contract for the purchase of six John Deere Model Z950M Ztrak Mowers at the cost of $8,409.36 each for a total of $50,456.16 for the Parks and Facilities Department to John Deere Run of Cary, North Carolina, utilizing a local dealer, Smith's Implements, Inc. of Hagerstown, Maryland, under an intergovernmental cooperative purchasing arrangement with Baltimore County Public Schools, pursuant to Section 1-106.3 of the Code of the Public Local Laws of Washinszton County, Maryland. June 2, 2015 Page 4 The Commissioners discussed the process of using another jurisdiction's contract that eliminates the need for the County's bid process and results in administrative efficiencies and cost savings. Commissioner Myers, seconded by Cline, moved to authorize by resolution, the award a contract for the purchase of six John Deere Model Z950M Ztrak Mowers at the cost of $8,409.36 each for a total of $50,456.16 for the Parks and Facilities Department to John Deere Run of Cary, North Carolina, utilizing a local dealer, Smith's Implements, Inc. of Hagerstown, Maryland, under an intergovernmental cooperative purchasing arrangement with Baltimore County Public Schools. The motion passed unanimously. (Resolution No. RS -2015-09 is located in the County Commissioners' Office.) EMPLOYEE RECOGNITION — BUDGET AND FINANCE Kim Edlund, Director, Budget and Finance, recognized Sonja Hoover, Budget Analyst, for earning a Bachelor of Science in Accounting degree from the University of Maryland University College. The Commissioners congratulated Ms. Hoover and presented her a certificate and County pin in recognition of the achievement. She thanked the County for its tuition reimbursement program. CITIZENS' PARTICIPATION John Roche, Sandy Hook, commented on solar power permitting time and costs. He also discussed barriers recently placed by CSX in Sandy Hook that impede parking for some residents. He discussed fireworks complaints in the area. CONVENE IN CLOSED SESSION Commissioner Cline, seconded by Myers, moved to convene in closed session at 3:20 p.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, and/or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; to discuss other personnel matters that affect one or more specific individuals; and to consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State, in accordance with Section 3-305(b) (1) and (4) of the General Provisions Article of the Annotated Code of Maryland. The motion passed unanimously. In closed session, the Commissioners discussed the potential appointment of several specific individuals to a community organizational funding committee over which the Commissioners have appointment authority; discussed a number of specific County personnel recommendations/employee matters with County staff, and discussed the specifics of a business entity's proposal to locate its business operations in the County. During closed session, the Commissioners instructed staff to obtain and provide additional information and follow-up to the Commissioners relating to the potential appointments to the community organizational funding committee; provided specific direction to staff June 2, 2015 Page 5 regarding a number of County employee recommendations; and requested that staff continue to work closely with a business entity relating to its proposal to locate its business operations in the County. Present during closed session were Commissioners Terry L. Baker, Jeffrey A. Cline, and LeRoy E. Myers, Jr. Also present were Gregory Murray, County Administrator; Sarah Sprecher, Assistant County Administrator; Vicki Lumm, County Clerk; Kirk C. Downey, Deputy County Attorney; and at various times Stephanie Stone, Director, Health and Human Services; John Pennesi, Deputy Director, Parks and Facilities; Kassie Lewis, Director, Business Development; Aaron Stoner, Project Liaison, Public Relations; James Hovis, Director, Community Grant Management; and Rob Slocum, Director, Engineering and Construction Management. RECONVENE IN OPEN SESSION Commissioner Barr, seconded by Spong, moved to reconvene in open session at 4:11 p.m. The motion passed unanimously. JOINT MEETING WITH BOARD OF EDUCATION - PRESENTATION OF THE DRAFT 2015 EDUCATIONAL FACILITIES MASTER PLAN AND CAPITAL IMPROVEMENT PROGRAM FOR WASHINGTON COUNTY PUBLIC SCHOOLS The Board of County Commissioners met jointly with the Board of Education in Room 255, 100 West Washington Street, at 4:20 p.m. In attendance were President Terry L. Baker, Vice President Jeffrey A. Cline and Commissioners John F. Barr and LeRoy E. Myers, Jr. Board of Education members present were Donna Brightman, Justin Hartings, Jacqueline Fischer, Michael Guessford, Karen Harshman, Wayne Ridenour, and Melissa Williams. Washington County Public Schools (WCPS) Deputy Superintendent Boyd Michael presented the Draft 2015 Educational Facilities Master Plan (EFMP), and the Capital Improvement Program (CIP) for systematic renovations and large capital improvement projects. The report contained a brief overview of the current state of WCPS' building and systems inventory, the status of the Draft 2015 EFMP and current and future CIP request for State and local funding. Superintendent Clayton Wilcox provided information on a proposed downtown Academic Hub costing approximately $15.5 million that would provide specialized small learning environments, promote opportunities for downtown internships, and create additional high school enrollment capacity that would delay the need for an eighth comprehensive high school. The Academic Hub partnership would require 69% Board of Education funding, 23% County funding, and 89% City of Hagerstown funding. The parties discussed downtown parking, enrollment figures, and alternative methods of delivering education in lieu of traditional methods. June 2, 2015 Page 6 ADJOURNMENT Commissioner Cline, seconded by Barr, moved to adjourn at 5:10 p.m. The motion passed unanimously. Gregory . Murray, County Administrator John M. Martirano, County A� rney Vicki C. Lumm, County Clerk