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HomeMy WebLinkAbout12.04.2012 MinutesBOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY Hagerstown, Maryland December 4, 2012 President Terry L. Baker called the regular meeting of the Board of County Commissioners of Washington County, Maryland to order at 9:05 a.m. at 100 West Washington Street, Room 227, with the following members: Vice President John F. Barr and Commissioners Ruth Anne Callaham and Jeffrey A. Cline. (Commissioner William B. McKinley was absent from the meeting.) CONVENE IN CLOSED SESSION Commissioner Barr, seconded by Cline, moved to convene in closed session at 9:05 a.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body had jurisdiction; and to discuss other personnel matters that affect one or more specific individuals; in accordance with Section 10-508 (1) of the State Government Article of the Annotated Code of Maryland. The motion passed unanimously. (Commissioner McKinley was absent.) In closed session, the Commissioners discussed the potential appointment of an individual to a County board; and the possible reassignment of several County employees, potential restructuring of several County positions and other related County staffing issues. During closed session, the Commissioners instructed Staff to place the potential appointment on a future open session agenda for further consideration and discussion; and also directed Staff to place the reassignment/restructuring and related staffing issues on the open session agenda for further consideration and discussion. Present during closed session were Commissioners Terry L. Baker, John F. Barr, Jeffrey A. Cline, and Ruth Anne Callaham. Also present were Gregory Murray, County Administrator; Vicki Lumm, County Clerk; John M. Martirano, County Attorney; and at various times, Jim Sterling, Director, Parks and Facilities; and Gary Wright, Chair, Public Golf Corporation Board. RECONVENE IN OPEN SESSION Commissioner Cline, seconded by Barr, moved to reconvene in open session at 9:53 a.m. The motion passed unanimously. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Barr provided the Invocation followed by the Pledge of Allegiance to the Flag by the full assemblage. APPROVAL OF MINUTES — NOVEMBER 27, 2012 Commissioner Cline, seconded by Callaham, moved to approve the minutes of November 27, 2012 with incorporated changes. The motion passed unanimously. (Commissioner McKinley was absent.) December 4, 2012 Page 2 COMMISSIONERS' REPORTS AND COMMENTS Commissioner Cline congratulated the owners of Red Heifer Winery on their new business venture. He announced that the Alzheimer's Association would be opening a new office in the Aspiring to Serve building on West Franklin Street, Hagerstown, to be staffed every third Thursday beginning December 20. Mr. Cline attended business outreach visits to Turtle's Subs and Yogi Bear Campground. He enjoyed the Christmas Tree Lighting in Hagerstown City Park and the Santa Breakfast sponsored by the Clear Spring Volunteer Fire Department. Commissioner Cline attended the Town of Smithsburg's Hometown Christmas Parade. He was present at the Volunteer Recognition Ceremony to honor volunteers for the annual Antietam National Battlefield Illumination. Commissioner Callaham attended the business visits to Turtle's Subs and Yogi Beal` Campground. She stated that she spoke during the Antietam National Battlefield Illumination event, and thanked the hundreds of volunteers that make the event possible. Ms. Callaham attended the Charlie Brown Christmas at Williamsport's Springfield Barn. Commissioner Barr attended the Tri -County Council Executive Board meeting in Allegany County. He also participated in the business visit to Turtle's Subs. Mr. Barr reported that he spoke during the Meritus Community Assessment Needs Council meeting at Meritus Medical Center and presented a certificate on behalf of the Commissioners. Commissioner Barr praised the recent Rural Heritage Village by Candlelight event where volunteers wore period costumes and conducted guided tours. He attended the Antietam National Battlefield Illumination. Commissioner Baker congratulated owners of the Red Heifer winery for bringing another small business to the community. He attended a Community Action Council meeting and advised of the possible relocation of its offices. Mr. Baker stated that the organization received a grant of approximately $500,000.00 for heat assistance to County citizens this year. He also attended the Yogi Bear Campground business outreach visit. OTHER BUSINESS Countv Clerk — ADDointments to Countv Boards/Commissions Washineton Countv Public Golf Comoration Board Commissioner Barr, seconded by Callaham, moved to reappoint Charles Mades to the Washington County Public Golf Corporation Board to a third, three-year term through December 31, 2015. The motion passed unanimously. (Commissioner McKinley was absent.) Tri-Countv Council for Western Marvland Commissioner Barr, seconded by Callaham, moved to appoint Roger Fairbourn as a private citizen representative to the Tri -County Council for Western Maryland to a first term extending through December 2, 2014. The motion passed with Commissioners Barr, Callaham, and Baker voting "AYE" and Commissioner Cline "ABSTAIN." (Commissioner McKinley was absent.) December 4, 2012 Page 3 Washincton County Housinc Authority County Clerk Vicki Lumm requested a motion to confect/amend last week's motion regarding member appointments to the Washington County Housing Authority. The approved motion stated three-year terms and the Authority's terms are five years. Commissioner Callaham, seconded by Barr, moved to appoint John Lestitian and Toni Sandridge to the Washington County Housing Authority to first, five-year terns through November 30, 2017. The motion passed unanimously. (Commissioner McKinley was absent.) REPORTS FROM COUNTY STAFF Health and Human Services Deputy Director Dee Hawbaker requested permission to advertise and fill a vacancy for a budgeted, Grade 11, Grant Manager position in Office of Community Grant Management due to an employee resignation. Commissioner Cline, seconded by Barr, moved to approve the request as presented. The motion passed unanimously. (Commissioner McKinley was absent.) Ms. Hawbaker introduced new Comprehensive Planner Justin Linley. The Commissioners wished him well in the position County Administrator Reorcanization and Structure Chances for Vacant Positions County Administrator Greg Murray presented recommendations to fill/restructure several currently budgeted positions and to reorganize and streamline operations of the County. He referred the Commissioners to a chart of existing County employee vacancies and salaries (attached to these minutes), as follows: Marketing ($55,687.00), EDC Deputy Director ($81,158.00), EDC Director ($101,406.00), Planning and Zoning Senior Planner ($44,128.00), Planning and Zoning Planner ($37,833.00), Engineering and Construction Senior Building Inspector ($44,128.00), and Engineering and Construction Inspector (37,833.00), (total of $464,421.00.) Proposed New Positions and salaries/amounts shifted would be as follows: Assistant County Administrator ($79,704.00), Public Relations and Community Affairs Manager ($9,660.00), Marketing Specialist ($44,128.00), Communications Coordinator ($32,435.00), Architect ($51,471.00), Senior Plans Examiner ($47,658.00), and Project Liaison ($44,128.00). Due to additional responsibilities assumed through previous actions, salary upgrades are being recommended for the following positions: Community Grants Management Director ($4,263.00), Community Grants Management Senior Office Associate to Administrative Assistant ($2,402.00), and Recreation Department Director ($5,576.00), (total of $302,105.00.) An additional budgetary amount ($45,000.00), also available from existing funds, would be used to support the various departments to accomplish the required tasks. December 4, 2012 Page 4 Greg Murray stated that a portion of the net overall remaining funds ($117,316.00) could be applied toward the salary of an EDC Director in the future if needed, He discussed the rationale for the restructuring/reorganization that includes improved economic development marketing strategies, faster plan and permitting turn -around times, moving projects expeditiously forward for Washington County citizens, improved communication and customer service, and planning for systemic maintenance projects and the effective use of County facilities. Mr. Murray stressed that the proposed changes mostly involve refilling vacant positions and repurposing several positions. Currently budgeted funds would fully cover replacing these positions and repurposing duties as described. Mr. Murray requested approval to advertise to fill the appropriate positions immediately in order to move forward at the beginning of the year and accomplish goals previously set and continue to improve customer service for the residents of Washington County. He again stated that the changes represent no budgetary increase and actually represent a reduction in the overall labor budget for these positions. The Commissioners discussed the proposal. Commissioner Cline stated that the positions are to increase efficiency in County government without any budget increases. Commissioner Callaham spoke in favor of the recommendation that would improve service to County citizens by continuing to build upon a plan begun two years ago. Commissioner Baker expressed his desire not to fill vacant positions in Plan Review and Permitting that have been vacant for a while due to the slowdown in the building industry. He further stated that he could not support the entire package as presented. Commissioner Barr discussed the workload and responsibilities of individual Counties that are still heavy due to increasing State and federal mandates. Commissioner Cline, seconded by Barr, moved to support the restructuring plan as presented by Mr. Murray, to advertise the positions as requested, and also to approve the recommended increases in salary including our Recreation Director. The motion passed with Commissioners Cline, Barr, and Callaham "AYE" and Commissioner Baker "NO." (Commissioner McKinley was absent.) CITIZENS' PARTICIPATION Robin Wivell, St. James, commented on the proposal to reorganize/restructure several County Departments. Dave Hanlin, Development Coordinator for the Washington County Free Library, commented on progress of the refurbished downtown facility and advised of the need for donations fiom the community for its operation. Julie Rivett, Hagerstown, discussed an alternative location for the proposed Senior Center to be located at the former Armory facility on Willard Street, Hagerstown. Terry Randall, Hagerstown, commented on the Forest Conservation Plan. December 4, 2012 Page 5 Gerry Ditto, Clear Spring, commented on the public notice given this week for the Commissioners Agenda. DUVINAGE. LLC LOAN/GRANT DISCUSSION Robert Mandley, Project Coordinator, Economic Development Commission (EDC) presented information on a proposal to provide a $50,000.00 conditional loan/grant to Duvinage, LLC. Mr. Mandley advised that the loan/grant would be contingent upon the condition that Duvinage is able to secure bank financing to allow for the acquisition of Sharon Stairs, and also retain its current twenty-two positions and create at least thirty- eight additional positions by the end of 2015, retaining these sixty jobs through the end of 2017. Mr. Mandley indicated that the total financing of approximately $400,000.00 involves participation by the Susquehanna Bank, Tri -County Council Revolving Loan Fund, and conditional loans from the County and City of Hagerstown. The Commissioners discussed the loan provisions. Commissioner Barr, seconded by Callaham, moved to approve a $50,000.00 conditional loan/grant to Duvinage, LLC, contingent upon the conditions as presented. The motion passed unanimously. (Commissioner McKinley was absent.) LEGISLATIVE ITEMS — 2013 GENERAL ASSEMBLY Deputy County Attorney Kirk C. Downey advised of a meeting to be held December 11 with the local Delegation to the General Assembly and discussed the topics proposed for legislative action, including: 1. Updates of various statutes to come into alignment with the revised Salary Study Commission process; 2. The appointment of municipal law enforcement officers as special Sheriff's deputies under certain circumstances; 3. Bond authorization authority ($60 Million for funding of Capital Improvement Plan projects through 2018); 4. Clarification of devices defined as "amusement devices"; 5. Authority for Payment in Lieu of Taxes (PILOTS) for personal property taxes relating to technology businesses; 6. Preservation of the Local Management Board and maintenance of its funding; 7. Potential revisions of CPLL § 1-108 in light of changes to the community organization funding process; and 8. Request to the Maryland Association of Counties (MACo) concerning the renewal/recertification schedule for erosion and sediment control plans. Mr. Downey indicated that Item No. 8 would be a request to MACo to consider extending the renewal/recertification schedule for erosion and sediment control plans to lower developers' and property owners` property development costs. Mr. Downey suggested that Item No. 7 be stricken on the advice of staff for a year to see how the new community organization funding process is working. He noted that a previous request for the local December 4, 2012 Page 6 licensing of microbreweries does not need to be addressed because the County has that authority pursuant to previously adopted legislation. Greg Murray discussed the inclusion of disparity grant legislation to revise the process by which disparity grants are determined. Changes in the method of determining local jurisdiction's disparity grants (based on average income tax revenues) negatively affected Washington County due to an anomaly in the base year used in the formula. The Commissioners discussed the proposals. Commissioner Cline, seconded by Barr, moved to approve the proposed Legislative Items as part of the 2013 legislative package as presented, with the inclusion of the disparity grant eligibility revision as discussed, the removal of Item No. 7, and the understanding that Item No. 8 would be a request to MACo (rather than the Delegation.) The motion passed unanimously. (Commissioner McKinley was absent.) FOREST CONSERVATION ORDINANCE AMENDMENTS AND ISSUES Stephen Goodrich, Director, Planning and Zoning presented information regarding issues and amendments proposed to the Forest Conservation Ordinance (FCO) due to changes in State law governing the program. He advised that a controversial amendment required by a change in the State law was the increase of the "payment in lieu of mitigation fee from $0.10 per square foot to $0.30 cents per square foot. A previous Board opposed the fee increase, which prevented adoption of many other amendments in the package. Following the last of several hearings on the proposed amendments in 2009, a previous Board appointed a study committee to review the entire Forest Conservation Ordinance to determine if additional changes were needed in the program. That Committee made recommendations for additional changes. Planning Department records indicate that there was an intention to schedule this item for Commissioners consideration in April 2011 with the expectation that another public hearing would be scheduled and the amendments would eventually be adopted. That did not occur. Since then, an additional concern regarding the ten-year period on the Declaration of Intent has been presented to the Planning staff and is included in this presentation for discussion. Mr. Goodrich distributed an itemized list of proposed or potential amendments to the Forest Conservation Ordinance, divided into three sections: 1) amendments needed due to changes in the State law; 2) amendments suggested to improve the operation of the program or provide more options for development; and 3) amendments to address the Study Group recommendations. He discussed the "payment in lieu of planting" fee amount and an approved 2008 amendment to the local FCO (FC -07-001 & ORD -08-05) that removed the fee amount from the ordinance and replaced it with text that said the amount would be adopted by separate resolution. The Commissioners discussed the information. Mr. Goodrich advised that the opportunity for public comment would be available before the Commissioners vote on amending the Ordinance. The Commissioners reached a consensus to move forward with the process. Commissioner Baker requested a list comparing County and State proposals. December 4, 2012 Page 7 PUBLIC HEARING — DRAFT TIERS MAP AND AMENDMENT TO THE WASHINGTON COUNTY SUBDIVISION ORDINANCE. MINOR SUBDIVISION DEFINITION, (SO -12-001) FOR IMPLEMENTATION OF THE SUSTAINABLE GROWTH AND AGRICULTURAL PRESERVATION ACT OF 2012 President Baker convened a Public Hearing at 11:32 a.m. to obtain public comment regarding the Draft Tiers Map and Amendment to the Washington County Subdivision Ordinance, Minor Subdivision Definition, (SO -12-001) for Implementation of the Sustainable Growth and Agricultural Preservation Act of 2012. Stephen Goodrich, Director, and Jill Baker, Chief Planner, Planning and Zoning, presented information on the proposed map developed by Planning and Zoning staff according to the law that is designed to limit the installation of new septic systems in certain areas of the County and to insure that all new development in designated growth areas is served by a public sewer system. He indicated that it would also be necessary to change the definition of a minor subdivision in the Subdivision Ordinance from five lots or less, to seven lots or less, to implement the law to the best advantage for Washington County citizens. Mr. Goodrich distributed a letter from the Maryland Department of Planning disagreeing with some designations proposed by Washington County. He advised that if the tier structures were adopted as presented today, these formal comments would require another public hearing. The public hearing was opened for public comment. Fred Frederick, Professional Engineer and Land Surveyor, Frederick, Seibert & Associates, 128 South Potomac Street, Hagerstown, representing property owners Adna Fulton and Janet Stiles Fulton, discussed how the plan would devalue his clients' property and requested that three properties be redesignated from Tier 4 to Tier 3. Janet Stiles Fulton, Boonsboro, spoke on the proposal and encouraged the Commissioners to speak out and work with other counties to have a stronger voice against mandates from the State. Gerry Ditto, 14726 Ditto Road, Clear Spring, Maryland, spoke on the tier structures and the effect on lands he owns. The meeting was opened for discussion and questions from for the Commissioners. No comments were offered. The hearing was closed at 12:13 p.m. Mr. Goodrich advised that the item would be presented during the Commissioners' December 11 meeting agenda for further discussion and a possible vote. Jill Baker stated that other Maryland counties have not submitted their plans and may be waiting to see what is decided by other counties. Ms. Baker also made clear that the proposal put forth by the County complied with the law and minimized the diminution of property rights, noting December 4, 2012 Page 8 that the Maryland Department of Planning seeks materially greater restrictions on developable property than is proposed by the County. The Commissioners discussed the issue further. ADJOURNMENT Commissioner Cline, seconded by Barr, moved to adjourn at 12:25 p.m. The motion passed unanimously. The Commissioners attended a luncheon and presentation at the Washington County Department of Social Services, 122 North Potomac Street, Hagerstown. Gregory B. M rray, Cou Administrator John M. Martirano, Con ty Atmey Vicki C. Lumm., County Clerk EXISTING VACANCIES PIO Grade 12 $ 55,687 Marketing Grade 13 $ 62,248 Deputy EDC Grade 16 $ 81,158 Director EDC Grade 18 $101,406 Planning & Zoning - Senior Planner Grade 13 $ 44,128 Planning & Zoning—Planner Grade 11 $ 37,833 Engineering & Construction - Senior Building Inspector Grade 13 $ 44,128 Engineerine & Construction - Construction Insoector Grade 11 537.833 Total Grade 9 $464,421 NEW POSITIONS Assistant County Administrator Grade 18 $ 79,704 Public Relations and Community Affairs Manager Grade 15 ($ 9,660) Marketing Specialist Grade 13 $ 44,128 Communications Coordinator Grade 9 $ 32,435 Architect Grade 15 $ 51,471 Senior Plans Examiner Grade 14 $ 47,658 Project Liaison Grade 13 $ 44,128 Director Community Grants Management Grade 16 $ 4,263 CGM upgrade to Administrative Assistant Grade 9 $ 2,402 Director Recreation Grade 16 S 5.576 Total ($302,105) NET SALARY $162,316 Budgetary Increase for departments ($ 45,000) NET OVERALL REMAINING $117,316 Washington County, Maryland Organization and Community Profile Citizens of Washington County, Maryland Sheriff State's Attorney ( Board of County r---Treasurcr jCoin inissioners of Washington County, Maryland I County Clerk I Assistant County Administrator Public Relations Community Affairs Project Liaison Staff Liaison Special Projects Health and Human Services Human Resources Fitness & Recreation Planning and Zoning Comprehensive Planning Transportation Planning Zoning Agriculture Preservation Environmental Planning 2014 Budget Document Chief Administrative Officer County Administrator Information Systems Information Technology Rad io Communication Broadband \ Wireless Access j Plan Review and Permitting Building Plan Review Engineering Plan Review Land Use Plan Review Permits Floodplain Management Licenses Economic Development County Finance Officer Audit Accounting Budgeting Purchasing Community Grants Management F unty Attorne� Public Works Environmental Emergency Management Services Airport Solid Waste 911 Highways Water Quality Communication Transit Local Nutrient Emergency Engineering Management Management Construction Strategies Special management & Regional Operations inspection j Tributary Emergency Air Parks and Strategies Unit Facilities Stormwater Fire and Rescue Management Services Washington County, Maryland Proposed Organizational Changes Citizens of Washington County, Maryland Board of County Commissioners of Washington County, Maryland Chief Administrative Officer County Administrator i i w ie a i Public Works Plan Review and Permitting Airport Plan Review Highways • Chief Plans Examiner OO..= Transit ' Plans Examiners o®¢,e Engineering ° Commercial Plans Exa on)., Civil Engineering Land Use Plan Review Structural Engineering Permits a Architect Floodplain Management i • Project Manager Licenses Construction management & inspection i Parks and Facilities Assistant County Administrator Public Relations and Community Affairs • Public Relation and Community Affairs Manager Marketing Specialist Communications Coordinator ® Project Liaison Staff Liaison Special Projects ASSISTANT COUNTY ADMINISTRATOR Grade 18 GENERAL RESPONSIBILITIES The Assistant County Administrator serves as support for the Chief Administrative Officer of Washington County Government and is responsible for managing duties of the Administrator's office as assigned. These duties may include carrying out the policies, orders, and instructions of the Administrator in the administration of public local and laws applying to the county, coordinating project review and liaison functions with stakeholders locating and expanding in Washington County, performing staff liaison functions with Division Directors, Department Directors and various agencies, maintaining the public image of the County, and coordinating public events. ESSENTIAL TASKS (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) I. Responsible to the Administrator for the proper administration of all county affairs. 2. Meets with, advises and receives direction from the Administrator in support of duties of the Administrator and responsible for same as directed. 3. Supports the Administrator and acts as facilitator for meetings, and ensures all materials are complete and appropriate to appear before the target audience. 4. Supports the Administrator in the administration, functions, and policies of the County and its departments, offices or agencies, and their operations. 5. Supports the execution of all relevant laws of the State of Maryland and all ordinances, resolutions and orders of the Board. 6. Supports preparation and timely submission of the annual budget and capital program. 7. Reports on the state of county affairs and keeps the Administrator fully advised on the condition and future needs of the county. 8. Makes recommendations to help improve the economic and efficient operations of the government with respect to codes, processes, and ordinances. 9. Provides quality control for designated projects submitted through required County processes. 10. Oversees the functions of Public Relations and Community Affairs within County Government. 11. Thorough knowledge of marketing principles and practices. 12. Expected to complete special projects as needed and performs other duties as prescribed. KNOWLEDGE, SKILLS AND ABILITIES 1. Knowledge of the principles and practices of public administration and local government operations 3. Possesses excellent communications skills. 4. Demonstrates ability to maintain highly productive working relationships with subordinates, staff, elected officials, and the general public. 5. Proficient use of personal computers and appropriate software, including but not limited to word processing, spreadsheets and data base management software. COUNTY ADMINISTRATOR EDUCATION AND EXPERIENCE Requires a Bachelor's of Business Administration with a Master's preferred in this or a related field. Progressive experience in public relations and government operations. A comparable amount of training and experience may be substituted for the minimum qualifications PHYSICAL REQUIREMENTS Must have the use of sensory skills in order to effectively communicate and interact with other employees, the Board and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, and handling, pushing, and pulling. SPECIAL REQUIREMENTS Possession of a valid Driver's License. Residence in the County is a required within six months after employment commences. Ability to satisfactorily pass a comprehensive, in-depth background investigation, which shows no criminal activity that could directly impact ability to perform the job. Ability to pass a post -offer, pre-employment drug test. Exempt Rev. 9/06 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Director of Public Relations, Marketing, and Communications Grade 15 FLSA Status: Non -Exempt GENERAL DEFINITION OF WORK: Under the direction of the Assistant County Administrator, this position is responsible for the overall strategic management of all public relations, marketing and communications projects, including research, development, and implementation of initiatives. Coordinates County programming on available local media outlets, creates and distributes information to the general public, and serves as the spokesperson for Washington County Government. ESSENTIAL FUNCTIONS/TYPICAL TASKS: (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) • Serves as County counsel in all areas of public relations, marketing, and communications efforts. • Manages media relations, public relations, crisis communication, public information, and brand management. • Provides direct supervision of the Marketing Specialist. Oversees the development and implementation of economic development marketing strategies to promote the positive business environment in Washington County. • Manages the development and implementation of marketing and communications strategies for all County departments to promote public education and access to County services. o Manages both proactive and reactive marketing and public relations efforts. o Monitors all social media platforms by coordinating with all County departments. o Creates advertising collateral, annual reports, articles, brochures, direct mail, newsletters, press releases, etc. o Coordinates interviews, press conferences, receptions, speaking engagements, special events, etc. • Serves as the County spokesperson and liaison to local, regional and national media and participates in public speaking engagements with the emphasis on providing positive, accurate, and impactful information to targeted audiences. • Maintains open lines of communication with all County staff, elected officials, community organizations, and other stakeholders. • Informs appropriate department directors, County Administrator(s), and Board of County Commissioners of upcoming media stories. • Develops and implements budget for departmental functions. • Directly responsible for the development and administration of the EDC's marketing budget. • Serves as project manager for marketing initiatives/projects and supervises technical or professional staff of vendors including photographers, graphic artists, illustrators or other technical assistance. • Serves as a participant at public meetings and functions as directed by the Assistant County Administrator. • Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: • Ability to deal with the public in a professional and courteous manner. • Ability to plan, assign, and coordinate the work of subordinates. • Ability to communicate ideas clearly and concisely, both orally and in writing. • Must have exceptional writing, grammar, and editing skills. • Must be proficient in use of computer applications (spreadsheet, word processing, database management, and email). • Must have experience in photography, videography, and media editing. • Must be familiar with email marketing platforms and content management systems • Must have experience in social media platforms including Twitter, Facebook, linkedln, YouTube, and biogging applications. • Ability to work well with a variety of people including government officials, boards and commissions, corporate executives, consultants, co-workers, and other stakeholders. EDUCATION AND EXPERIENCE • Bachelor's Degree in Business Administration, Management, Marketing or related area of study. Master's degree highly preferred. • Eight to ten years of progressively more responsible or expansive work experience in marketing and public relations with a proven successful record in managing multiple communications initiatives. Government and/or economic development experience a plus. Marketing Specialist Grade: 13 FLSA Status: Exempt GENERAL DEFINITION OF WORK: Under the direction of the Assistant County Administrator, this position will coordinate and implement all public information, marketing/branding initiatives, and strategic marketing projects for the Economic Development Commission. This position will assist in general County Government marketing and communications projects as needed. Successful customer service, public information, and information management practices is of the upmost importance. ESSENTIAL FUNCTIONS/TYPICAL TASKS: (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) • Establishes a positive image of Washington County in all aspects of operations, through public information, marketing initiatives, public events, the EDC's website, and other platforms. • Manages both proactive and reactive media stories — with emphasis on providing positive, accurate, and impactful information to targeted audiences. • Creates/edits articles, statements, reports or other materials prepared for external distribution. • Prepares and/or coordinates a variety of informational or promotional material such as press releases, brochures, booklets, manuals, scripts, articles, annual reports, etc. • Coordinates public relations program(s) for the Economic Development Commission, and helps coordinate speaking points and presentations for County Commissioners on an as needed basis. • Speaks at public meetings, events, conferences, etc. on economic development topics to Washington County and its' citizens, as needed. • Maintains open lines of communication with all County staff, elected officials, community organizations, and other stakeholders. • Informs appropriate department directors, EDC staff, EDC Board, County Administrator(s), and Board of County Commissioners of potential media stories. • Manages and monitors all social media platforms by coordinating with all EDC staff. • Serves as the backup spokesperson for Washington County Government on economic development topics and explains and interprets Washington County's policies or programs to the public or the media. • Serves as the media point person at special economic development events, and helps coordinate reporters' requests for interviews and information. • Implements short and long-range marketing plans for the County to encourage business and industry location, retention, and/or expansion. • Investigates innovative information distribution methods (including ongoing website and mobile marketing strategies) the County should consider to pursue/implement. • Creates and monitors contact information databases (email and direct mail) for targeted marketing and communications purposes. • Serves as project manager for marketing initiatives/projects and supervises technical or professional staff of vendors including photographers, graphic artists, illustrators or other technical assistance. • Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: • Ability to deal with the public in a professional and courteous manner. • Ability to organize information and distribute timely, with outstanding attention to detail. • Ability to communicate ideas clearly and concisely, both orally and in writing. • Must have exceptional writing, grammar, and editing skills. • Must have experience in tracking marketing projects' return on investment. • Must be proficient in use of computer applications (spreadsheet, word processing, database management, and email). • Must have experience in photography, videography, and media editing. • Must be familiar with email marketing platforms and content management systems. • Must have experience in social media platforms including Twitter, Facebook, Linkedin, YouTube, and blogging applications. EDUCATIONAL REQUIREMENTS: Bachelor's Degree in Marketing, Communications, Economics, Public Administration, or related field. Three to seven years of marketing experience preferably in an economic development or government related environment. PHYSICAL REQUIREMENTS: This position requires the ability to sit and concentrate on complex tasks for prolonged periods of time, if necessary; to operate a computer keyboard and mouse; to be able to lift 10 pounds; to sit in meetings and participate in discussions with peers; to appear before audiences making public speeches and leading discussions; to walk through construction sites observing conditions; to guide visitors on tours through Washington County and development projects; to drive to development sites within the county and to other cities for meetings/seminars. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Communications Coordinator Grade: 9 FLSAStatus: Non -Exempt GENERAL DEFINITION OF WORK: Serves as the point person for securing technical media, responsible for coordinating all County events with the public, and provides administrative support to the Assistant County Administrator as well as the Public Relations, Marketing, and Communications department. Direction is provided by the Assistant County Administrator, ESSENTIAL FUNCTIONS/TYPICAL TASKS: (These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) • Serves as technical lead on creating, editing, and distributing photos, video, and audio files for departmental use. Coordinates distribution through multiple marketing channels. • Assists with media release development and social media information distribution. May monitor website content and suggest changes to keep all information up to date. • Serves as lead event coordinator for all County public events and organizes all logistics, invitations, RSVPs, event timelines, and task preparation. • Responsible for continually compiling and updating media contact lists and other targeted citizen, public, and businesses lists. • Coordinates several tasks including but not limited to advertising placement, project timelines/production schedules, and survey/feedback programs. • Manages the administration function of the department budget including line item tracking in both the economic development marketing and general marketing budgets. • Assists in preparing bid specifications, obtaining estimates, and coordinating vendor selection for various projects. Prepares purchase orders, performs receipts and processes various bills for services rendered within County purchasing policies. • Attends meetings for both internal and external marketing/pr/communications initiatives and takes notes of correspondence, reports, minutes, lists, action items, etc. for report to department managers, as needed. • Performs necessary duties during absence of department staff. • Renders advanced level administrative assistance to all department members. • Maintains confidential files of correspondence, forms, reports, etc. • Performs research tasks as needed and creates appropriate reports. • Monitors department telephone information line and general department email account. Handles citizen complaints and makes appropriate requests for information referrals to County departments as required. • Performs other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: • Ability to deal with the public in a professional and courteous manner. • Ability to organize information and distribute timely. • Ability to communicate ideas clearly and concisely, both orally and in writing. • Must have strong writing and grammar skills. • Must have experience in photography, videography, and media editing. • Must have experience in administering email marketing platforms and content management systems. • Must have experience in social media platforms including Twitter, Facebook, Linkedin, YouTube, and blogging. EDUCATION AND EXPERIENCE: Associate's degree in business, marketing or related area of study. Bachelor's degree preferred. Three years of experience in performing administrative duties and proven success in coordinating communications in several different forms. Experience in event management preferred. PHYSICAL REQUIREMENTS: This position requires the ability to sit and concentrate on complex tasks for prolonged periods of time, if necessary; to operate a computer keyboard and mouse; to be able to lift 10 pounds; to sit in meetings and participate in discussions with peers; to appear before audiences making public speeches and leading discussions; to walk through construction sites observing conditions; to guide visitors on tours through Washington County and development projects; to drive to development sites within the county and to other cities for meetings/seminars. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Role Overview The Project Liaison is responsible for providing overall review for quality control, and as a point of contact for all parties during the submission, review, and permitting phase for commercial economic development projects. This position will monitor and provide progress reporting for projects initiated through the EDC, and general projects submitted through the normal process, as assigned by the Assistant County Administrator. Successful customer service, public information, and information practices is of the utmost importance. Minimum Requirements: • Bachelor's degree in business, construction administration, or a related field. • Five years' experience managing large Institutional, public, or commercial building projects. • A general knowledge of building codes and regulations and their application. • Computer literacy (experience with spreadsheets, word processing, database, presentation, CAD and project tracking and scheduling applications). • Ability to perform the essential functions of the job with or without reasonable accommodations. Role Responsibilities: • Coordinate and review submissions for large and small construction projects for new and existing businesses in Washington County. • Attend pre -planning, pre -submittal, and all other applicable project meetings. • Provide supervisor and others with regular updates on project status and immediate updates on any project issue that may arise. • Develop and monitor project schedules including design, state agency review and approvals, permitting reviews, construction, and close-out. • Coordinate with appropriate County staff, and with other agencies as required, assuring that new building and existing building expansion designs meet all requirements, and that all parties are aware of such requirements. • Monitor and help secure required project and plan approvals from authorities such as state agencies, permitting agencies, and funding agencies. • Serves as a project liaison, provides timely, concise information, and project status to property owners, County staff, and other stakeholders. • As required, prepare and present information at meetings in a concise and expedient manner, managing project documentation to provide current and accurate information. • Gather and interpret pertinent data and write reports and assessments as needed for commercial building and site location issues. • Demonstrate courteous and professional demeanor to all stakeholders of Washington County Government.