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HomeMy WebLinkAbout09.25.2012 MinutesBOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY Hagerstown, Maryland September 25, 2012 President Terry L. Baker called the regular meeting of the Board of County Commissioners of Washington County, Maryland to order at 1:38 p.m. with the following members: Vice President John F. Barr and Commissioners Ruth Anne Callaham, Jeffrey A. Cline, and William B. McKinley. PUBLIC HEARING - PROPOSED AMENDMENT TO THE MARYLAND BUILDING PERFORMANCE STANDARDS ORDINANCE President Terry L. Baker convened a Public Hearing at 1:38 p.m. to obtain public comment regarding the proposed amendment to the Maryland Building Standards Ordinance (ORD -2012-15.) Jennifer Smith, Director, Plan Review and Permitting, advised that the proposed amendment would change the effective date in Section R 313.2 from October 1, 2012 to July 1, 2015 for the installation of automatic residential fire sprinkler systems in one and two-family dwellings as required by COMAR 05.02.07. She stated that a June 28, 2012 interpretation of House Bill 366 states that local jurisdictions may remove the residential sprinkler system requirements for one and two family dwellings if local amendments exempting those dwellings are adopted by October 1, 2012. The amendment would exempt the County from requiring the installation of automatic residential fire sprinkler systems until July 1, 2015, when the next version of the Building Performance Standards is expected to be adopted. The hearing was opened for public comment. The following individuals spoke in opposition to the proposed amendment: L. Jason Baer, Member, Maugansville Goodwill Volunteer Department; Larry Iseminger, Chief Fire Protection Engineer, State Fire Marshall's Office; Dale Hill, President, Washington County Volunteer Fire and Rescue Association; and Rick Blair, Halfway, President, Maryland Fire Chiefs. The public hearing was closed at 1:57 p.m. The Commissioners discussed the issue. It was their consensus to revisit the issue during the evening portion of the meeting. CONTRACT AWARD — HALFWAY FORCE MAIN REPAIR Rick Curry, Buyer, Purchasing Department, and Mark Bradshaw, Environmental Engineer, Department of Water Quality, presented a recommendation to award the contract for the Halfway Force Main Repair (PUR-1127) to the responsive, responsible bidder, Fayetteville Contractors, Inc. of Fayetteville, Pennsylvania. The company submitted a Base Bid of $1,977,194.29 and a Contingent Bid cost of $13,772.00 for the lowest Total Sum Bid of $1,990,966.29. Mark Bradshaw advised of the work to be performed under the contract. He indicated that $1,968,861.00 funding is available in the Capital Improvement Program (CIP) budget. The Commissioners discussed the disparity in the bids received. September 25, 2012 Page 2 Commissioner Bair, seconded by McKinley, moved to award the contract for the Halfway Force Main Repair to the responsive, responsible bidder Fayetteville Contractors, Inc. of Fayetteville, Pennsylvania, which submitted a Base Bid of $1,977,194.29 and a Contingent Bid cost of $13,772.00 for the lowest Total Sum Bid of $1,990,966.29 as presented. The motion passed unanimously. FFY 2012 STATE OF MARYLAND HOMELAND SECURITY PROGRAM GRANT Kevin Lewis, Director of Emergency Services, requested approval to execute a Memorandum of Agreement with the Maryland Emergency Management Agency (MEMA) to accept a $92,146.43 Homeland Security Program grant to implement the goals and objectives included in State homeland security strategies and initiatives. Mr. Lewis stated that the County is required to ensure that at least 25 percent (25%) of the grant funds are dedicated toward law enforcement terrorism prevention -oriented planning, organization, training, exercise, and equipment activities. He indicated that acceptance of the grant would offset costs associated with multiple projects and does not require matching funds from the County. Commissioner Barr, seconded by McKinley moved to accept the FFY 2012 State Homeland Security Program grant of $92,146.43 as presented, and to authorize execution of any necessary documentation. The motion passed unanimously. REAL PROPERTY ACQUISITION —1051 SECURITY ROAD Joe Kuhna, Real Property Administrator, requested approval for an option agreement for the acquisition of real property at 1051 Security Road for future road improvements and widening planned in the area. Mr. Kuhna advised that total acquisition of the property was necessary due to the small size of the lot. He stated that $130,000.00 is available in the Capital Improvement Program budget for the acquisition. The Commissioners discussed the issue. Commissioner Callaham, seconded by McKinley, moved to approve an option agreement for the acquisition of real property at 1051 Security Road, adopt an ordinance approving said purchase, and authorize the execution of the required documentation as presented. The motion passed unanimously. (Ordinance No. ORD -2012-30 is located in the County Commissioners' Office.) CHANGE ORDER— SCALE HOUSE RELOCATION AND WHEEL WASH FACILITY Dave Mason, Environmental Engineer, Division of Environmental Management, requested approval of Change Order No. 1 for $36,306.16 to C. William Hetzer, Inc. of Hagerstown, Maryland, for the Scale House Relocation and Wheel Wash facility construction project. Mr. Mason stated that after construction began, changes were made to the electrical September 25, 2012 Page 3 requirements, scale slabs, and deck and wheel wash facility to accommodate actual conditions and needs. Funding of $1,803,710.00 for the project is budgeted in the Solid Waste's Capital Improvement Program account. The Commissioners discussed the request. Commissioner McKinley, seconded by Barr, moved to approve Change Order No. 1 for $36,306.16 to C. William Hetzer, Inc. of Hagerstown, Maryland, for the Scale House Relocation and Wheel Wash facility construction project as presented. The motion passed with Commissioners McKinley, Barr, Callaham, and Cline voting "AYE" and Commissioner Baker `ATO." RECESS The Commissioners recessed at 2:46 p.m. EVENING MEETING - MAUGANSVILLE RURITAN President Terry L. Baker called the evening session of the regular meeting of the Board of County Commissioners of Washington County, Maryland to order at 7:00 p.m. at the Maugansville Ruritan Building, 18007 Maugans Avenue, Maugansville, with the following members: Vice President John F. Barr and Commissioners Ruth Anne Callaham, Jeffiey A. Cline, and William B. McKinley. I Ii;t►�I�Z�I:V[17�I ► - - Zefo1�797�f�LZei/1`►190 Commissioner Barr gave the Invocation followed by the Pledge of Allegiance to the Flag by the full assemblage. APPROVAL OF MINUTES - SEPTEMBER 18, 2012 Commissioner Callaham, seconded by Barr, moved to approve the minutes of September 18, 2012 with incorporated changes. The motion passed unanimously. COMMISSIONERS' REPORTS AND COMMENTS Commissioner Callaham thanked the Ruritan Club for hosting the evening meeting. She reported on a meeting of the Hagerstown/Eastern Panhandle Metropolitan Planning Organization (HEPMPO) and business outreach visits to DOT Foods and Innovative, Inc. Ms. Callaham attended a Washington County Volunteer Fire and Rescue Association meeting and the Maugansville Ruritan pancake breakfast. She described the well -attended Wings and Wheels Expo and HangarFest dance at the Hagerstown Regional Airport. Commissioner Callaham attended a Maryland Municipal League (MML) meeting in Keedysville. Commissioner Cline was present at a presentation of $3,000.00 from the Hub City Raven Roost to Korean War Veterans toward a planned memorial. He participated in the business outreach visit to DOT Foods and attended a United Way breakfast at Robinwood Medical Center. Mr. Cline attended the Boonsboro Economic Development Commission and MML September 25, 2012 Page 4 meetings. He attended the Maugansville Ruritan pancake breakfast and Williamsport Homecoming parade. Commissioner Cline enjoyed the HangarFest dance sponsored by Discovery Station at the Hagerstown Regional Airport. Commissioner Barr attended a Salvation Army board meeting and noted that a ribbon - cutting ceremony for the new community recreation center would be held in two weeks. He attended the MML meeting and a kickoff reception for local United Way fundraising. Mr. Barr advised of a recent Transportation Advisory Council meeting and invited citizens to bring forth issues that would be addressed by the group. He attended a Commission on Aging board meeting with Commissioner Callaham. Commissioner Barr also attended the Maugansville Ruritan Club pancake breakfast, HangarFest dance, and Maryland Symphony Orchestra (MSO) pops concert. He stated that he and his wife hosted a recent picnic fundraiser to benefit the MSO. Mr. Barr thanked Potomac Edison for hosting a United Way kickoff reception. Commissioner McKinley thanked attendees for showing an interest in County government, He reported on the business visits to DOT Foods and Innovative, Inc. Mr. McKinley enjoyed the Wings and Wheels Expo and HangarFest dance at the Airport. He attended the MSO pops concert and the United Way reception sponsored by Potomac Edison. Commissioner Baker thanked citizens for the large turnout this evening. He reported presenting a certificate to members of the local TORCH Club, where the 60 -year old club was honored as the top club in the United States. Mr. Baker attended the Maugansville Ruritan pancake breakfast and MML meeting. He reported on a Social Services board meeting where it was announced that the Child Advocacy Center received a $50,000.00 grant for literacy for families with children age four and under. CITIZENS PARTICIPATION Robert Mothershead, Maugansville, commented on a proposed Community Rescue Service (CRS) substation location. Alvin Wood, Maugansville, discussed the new traffic light being installed on Maugans Avenue and a weed problem in the village. Gerry Overdorff, Hagerstown, requested information on a natural gas line. Sharon Lorenz, Maugansville, commented on the County Commuter bus service. John Munson, Maugansville, commented on the CRS substation location search and the Barbara Ingram School for the Arts. Martin Lumm, Hagerstown, commented on the CRS substation search and requested an update on the Shawley Drive project. September 25, 2012 Page 5 Stoyan Russell, Hagerstown, asked the Commissioners to consider an ordinance regarding shrubbery that blocks the view of vehicular traffic. Donald Hovermale, Hagerstown, commented on the West City school site purchase and speeding problems in the Conococheague area. Individuals commenting on the proposed downtown multi -use stadium in Hagerstown were: Jim Coyle, Hagerstown; Denny Stouffer, Smithsburg; and Steve Hose, Maugansville. Individuals commenting in opposition to the West City elementary school site purchase were: Sam Hunter, Hagerstown; Rich Nemchik, Maugansville; C. Edward Lumm, Hagerstown; and Dennis Martin, Maugansville. Individuals commenting in favor of the proposed amendment to the Maryland Building Performance Standards Ordinance were: Wes Churchey, Churchey Builders, Hagerstown; Taylor Oliver, Oliver Homes, Hagerstown; and Carl Vogel, Washington County Home Builders Association, Maugansville. PROPOSED AMENDMENT TO THE MARYLAND BUILDING PERFORMANCE STANDARDS ORDINANCE President Terry L. Baker reopened a discussion of the proposed amendment to the Maryland Building Standards Ordinance (ORD -2012-15) that was considered during a 1:30 p.m. Public Hearing held today by the Commissioners. At that time, the Commissioners expressed a consensus to reopen the discussion during the evening meeting. The Commissioners discussed the proposal, which would exempt the County from requiring the installation of automatic residential fire sprinkler systems until July 1, 2015, when the next version of the Building Performance Standards is expected to be adopted. Commissioner Barr, seconded by McKinley, moved to adopt the proposed amendment to the Maryland Building Performance Standards Ordinance (ORD -2012-15) as presented, which in effect delays the requirement of residential sprinkler systems in Washington County until July 1, 2015. The motion passed unanimously. (Ordinance No. ORD -2012-31 is located in the County Commissioners' Office.) OTHER BUSINESS Annointments to Washin¢ton Countv Boards and Commissions Ethics Commission Commissioner Barr seconded by Callaham, moved to reappoint Brian Kane, J. Emmet Burke, Allen Swope, and John Louderback to second, three-year terms on the Washington County Ethics Commission retroactive to September 1, 2012 and continuing through September 30, 2015. The motion passed unanimously. September 25, 2012 Page 6 Countv Administrator IT Department Emplovee Reclassifications County Administrator Greg Murray requested approval from the Commissioners to reclassify several employees in the Information Technology (IT) Department and advertise for an IT Service Specialist I, in order to fulfill the duties of a current position that has not been able to be adequately filled, as follows: Move Damien Reisch to Tech Support Analyst II, Step 1, Kim Artz to IT Service Specialist II, Step 11, and advertise for an IT Service Specialist I at the entry level. The total salary savings would be $3,824.00. Commissioner Barr, seconded by McKinley, moved to approve the request as presented. The motion passed unanimously. Pittsburah Institute of Aeronautics Greg Murray discussed proposed terms and conditions developed to provide support to the Pittsburgh Institute of Aeronautics' (PIA) plan to build a larger school on property located at the Hagerstown Regional Airport. The proposed terms presented by Mr. Murray were as follows: 1) Federal Aviation Administration approved lease rate of $0.25 per square foot, 2) 93,428 square feet to be leased from the County to PIA; 3) Four percent per year escalator on the lease rate, 4) First five years of lease payments to be waived during the incentive period, 6) Access to planned taxiway extension to be programmed in the County's Capital Improvement Program, 7) Ninety-nine year lease term, 8) Building to be used for training academy for aircraft maintenance/fit out work, and 9) Lease will be terminated and PIA will be required to surrender possession of the leased property, including all improvements, if the property ceases to be used for the approved purposes. Mr. Murray indicated that PIA discussed the need for a $60,000.00 per year incentive for five years from the Hotel Rental Fund. The Commissioners discussed the proposal. Commissioner McKinley, seconded by Callaham, moved to approve the terms and conditions of the proposed lease relating to the PIA building project as presented. The motion passed unanimously. Commissioner Callaham, seconded by McKinley, moved to provide a $60,000.00 per year incentive to PIA for five years with funds taken from the Hotel Rental Fund. The motion passed unanimously. Health and Human Services Stephanie Stone, Director, Health and Human Services, requested permission to advertise and fill a full-time, Grade 7 Motor Equipment Operator II position in the Highway Department due to an employee resignation. She also requested permission to fill the next vacated position if the position is filled from within. September 25, 2012 Page 7 Commissioner Cline, seconded by Barr, moved to approve the request as presented, and that Ms. Stone return before the Commissioners to request permission to fill any position affected by the current one being filled from within. The motion passed unanimously. \VIZI1iji►ii I �1►Y Y Commissioner Barr, seconded by McKinley, moved to adjourn at 8:40 p.m. The motion passed unanimously. Gregory M ray, Cour Administrator r .pA John M. Martirano, C�u rt Attorney Vicki C. Lumm, County Clerk