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HomeMy WebLinkAbout881101 November l, l988 Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - REACT MONTH Commissioner Bowers presented a proclamation to members of the Hagerstown, Hot Line and Cascade REACT Teams naming November l988 as REACT Month in Washington County and thanked the members for their contributions in providing volunteer public service and emergency communications services. LETTER OF COMMENDATION - 911 OPERATIONS Kathleen Riley, Director of Citizens' Services, along with Ronald Karn, Chief of Fire & Rescue Communications, and David Pheil, 911 Technician, appeared before the Commissioners to inform them that the annual inspection of 911 facilities has been completed by the Emergency Number System Board and that Washington County has received a letter highly commending the County and their staff. IMPROVEMENTS - LANDIS & DAY ROADS Carrie and Milton Stamper of Milcar Construction met with the Commissioners to discuss the the decision made at the October 25 meeting which would require Milcar Construction to dedicate the right-of-way needed for the project, plus $20,000 cash as their participation in the improvement of Landis and Day Roads where they are planning to develop property. Ms. Stamper stated that they will give the County the right-of-way valued at $.75 per square foot which would total $l7,560 and also would contribute $8,000 cash toward upgrading the roads. The Commissioners stated that the right-of-way to be dedicated is not a point of negotiation but that they would consider compromising on the amount the Stampers would contribute to the project. Commissioner Downey suggested that a compromise be considered. Commissioner Roulette stated that since the County is proposing $20,000 and the Stamper's, $8,000, that a compromise of $l6,000 would be fair, and the Stampers agreed to this figure plus dedication of right-of-way. Motion made by Commissioner Roulette, seconded by Snook to amend the action taken on October 24, l988 regarding the Stamper's contribution to the improvement of Landis and Day Roads, and agree to the negotiated contribution from the Stampers of 20% of the estimated construction cost of the improvements, not to excced $l6,000, in cash, plus the dedication of necessary right-of-way 25' from the center line. Unanimously approved. REPLACEMENT OF WOODMONT ROAD BRIDGE Glenn Dull, County Engineer, appeared before the Commissioners to report that they are encountering problems with renovations on the Woodmont Road Bridge. Mr. Dull stated that the concrete is in extremely poor condition under the blacktop and cannot be repaired to allow any vehicles over a l5 ton limit; therefore, he recommends going ahead and replacing the bridge for the cost of $57,000. Also, a temporary access road over the stream would be necessary during the construction period. Motion made by Commissioner Snook, seconded by Roulette to authorize the Roads Department, in conjunction with the Engineering Department, to proceed with preparing a temporary access over the stream while construction on the Woodmont Road Bridge is being performed. Unanimously approved. Motion made by Commissioner Snook, seconded by Roulette to proceed with replacement of the Woodmont Road Bridge, as opposed to renovation, for an estimated overrun of $l5,000 - $20,000. Unanimously approved. REAPPOINTMENTS - AREA AGENCY ON AGING Motion made by Commissioner Roulette, seconded by Irvin to reappoint Ida Jo Martin, Sally Fost and Raymond Hahne to the Area Agency on Aging for three-year terms. Unanimously approved. CONVENE AS THE BOARD OF HEALTH The Commissioners convened sitting as the Board of Health at 9:45 a.m. to consider extending the moratorium on animal husbandry operations. Minutes of this meeting will be kept separately with Board of Health minutes. APPROVAL OF MINUTES - OCTOBER 11, 1988 Motion made by Commissioner Irvin, seconded by Roulette to approve the minutes of October ll, l988, as amended. Unanimously approved. NOVEMBER 1, 1988 MINUTES, CONT'D. ADOPTION OF LIVABILITY CODE Motion made by Commissioner Downey, seconded by Roulette to adopt the Livability Code, as presented at the Public Hearing held on October l8, l988, in regard to housing standards with an effective date of January l, l989. Unanimously approved REQUEST FOR EXPANSION - ENTERPRISE ZONE Barry Teach, County Administrator, informed the Commissioners that Robert Saum, representing Printers II, Inc., and Stephen Sagi, on behalf of Greenfield Associates, have requested that the enterprise zone be expanded to include the Jamison and Doubleday tracts. This request has been sent to the Economic Development Commission and they have recommended that it be included in the Hagerstown/Washington County Enterprise Zone and that a letter be sent to the Secretary of the Department of Economic and Employment Development requesting this expansion. The Commissioners asked that this be returned to the Economic Development Commission to establish documentation which should be included with the request to DEED. CARPETING - DISTRICT COURT Motion made by Commissioner Snook, seconded by Roulette to equally share the cost of carpeting in the courtrooms and hallway of the District Court offices, which they rent from the County, with the State of Maryland for an estimated cost of $l,750 each. Unanimously approved. CLOSING-OUT SALE - BELLS Motion made by Commissioner Snook, seconded by Roulette to approve the application submitted by Bells in the Valley Mall for a closing-out sale. Unanimously approved. LAND CONVEYANCE - FAIRCHILD INDUSTRIES Donald Parker, Deputy Counsel for Fairchild Industries, appeared before the Commissioners to donate 5.6 acres of land near the Washington County Regional Airport to the County and presented the deed to Commissioners. Commissioner Bowers thanked Mr. Parker and stated that the County appreciated the cooperation which the County has received from Fairchild in the past. UPDATE - RETIREMENT AND PENSION PLAN Alan Davis, Director of Personnel and Insurance, and James Myron of Aetna Insurance Company, appeared before the Commissioners to update them on the County's retirement and health plans. Mr. Myron stated that he is sending Mr. Davis monthly reports on health claims. Mr. Myron also reported that the pension plan is in excellent shape, according to actuarial valuation, on l30% on the funded ratio. The total value of benefits is $l4,653,000, and the actuarial value of assets - $9,226,000, future normal cost of County contribution to the plan - $5,06l,000, and unfunded liability of $365,000 (amortized). Commissioner Bowers asked that Mr. Myron come back with numbers on the cost of paying health insurance benefits for retirees. CAPITAL PROJECTS LIST The Commissioners discussed the list of capital projects which marked for Fiscal Years l989-l990, Local funding for these projects for Fiscal Year '89-90 is estimated at $l8,500,000, for FY '90-9l - $8,800,000 and for FY '91-92 - $ll,079,000. The Commissioners determined that the $l0,000,000 in bonding authority which they are seeking will not be sufficient to cover all projects which should be accomplished. Also discussed was the possibility of requesting authorization to seek $l0,000,000 bonding authority each year for three years. No decisions were made at this time. BID OPENING - FLEET INSURANCE The bids for fleet insurance were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Wright-Gardner - total annual premium - $ll5,832; NCI - total annual premium - $l37,l54; and Caroon and Black - total annual premium - $ll7,9l3. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - LUMBER AND SUPPLIES The bids for lumber and supplies were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Lowes - $5,754.43; Maugansville Building Center - $5,433.33; Coffman Lumber Company - $6,094.70 and Cavetown Planing Mill - $6,l40.l9. The bids will be reviewed by appropriate officials prior to a decision being rendered. NOVEMBER l, l988 MINUTES, CONT'D. IMPACT FEE LEGISLATION The Commissioners agreed to request enabling legislation for impact fees from Washington County Delegation to the General Assembly. TERMINATION OF MAINTENANCE AGREEMENT - HALFWAY PARK Motion made by Commissioner Irvin, seconded by Snook to cancel the maintenance agreement for the softball fields at Halfway Park with the County to assume full maintenance of the fields. Unanimously approved. AMEND ANNUAL POS PROGRAM Motion made by Commissioner Snook, seconded by Roulette to amend the Annual Program Open Space Program under "Development" to include the Town of Williamsport project, W. D. Byron Park Development #4, for planning and renovation of the barn on the former Springfield farm into a historical museum. Unanimously approved. BID AWARAD - GASOLINE AND MOTOR OILS Motion made by Commissioner Roulette, seconded by Irvin to award the bid for gasoline, diesel fuel and kerosene to A.C.&T. who was the low bidder and to award the bid for industrial oil to Dryden Oil Company, who submitted the low bid. Unanimously approved. REAPPOINTMENTS - COMMISSION ON AGING Motion made by Commissioner Snook, seconded by Irvin to reappoint Rev. Leonard Curlin and Winifred Kelsh to the Commission on Aging for three-year terms. Unanimously approved. INTENTION TO CONVEY PROPERTY - MCRAND AND VALENTINE Motion made by Commissioner Downey, seconded by Snook to convey l3.00l2+/- acres of land in the Washington County Business Park to McRand Limited Partnership for the sum of $l04,009.60 described as Final Plat Lots l-8, and to convey 2.5+/- acres of land from the northern portion of Lot l2 located in the Washington County Business Park to Stanley and Debra Valentine for the sum of $ll,000 per acre as advertised. Unanimously approved. CHANGE ORDER - COURT HOUSE ROOF Motion made by Commissioner Downey, seconded by Snook to approve the Change Order submitted by Kline Roofing to extend the contract by 45 days, until December 28, for the Court House Roofing Project. Unanimously approved. LUNCH AND TOUR - SOIL CONSERVATION SERVICE The Meeting was recessed at ll:30 a.m. for lunch and a tour of Soil Conservation Service projects, including the Barnhart and Eby farms and the Rockdale Run Watershed Project. AFTERNOON SESSION The Afternoon Session was convened at 2:50 p.m. by the President, Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Downey to convene in Executive Session in regard to personnel and property matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin to reconvene in Regular Session at 5:20 p.m. Unanimously approved. EMPLOY TOURIST INFORMATION SPECIALIST Motion made by Commissioner Roulette, seconded by Irvin to employ Kathy Reed as Tourist Information Specialist at the I-70 Information Center to fill an existing vacancy. Unanimously approved. CHIEF AGREEMENT Motion made by Commissioner Roulette, seconded by Snook to accept the terms as proposed by the Hagerstown-Washington County Industrial Foundation (CHIEF) for approximately 3l acres located in the 70/8l Industrial Park for construction of the Conococheague Wastewater Treatment Plant: l) forgiveness of CHIEF's debt in the amount of $ll6,389,30l which had been advanced for the completion of Breezehill NOVEMBER l, l988 MINUTES, CONT'D. Drive, 2) forgive the County's interest-free loan to CHIEF in the amount of $90,000 which had been made for acquisition of the former Clopper farm; and 3) reimburse CHIEF for its expense in retirement of the Moat's mortgage in the amount of $48,000. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Roulette to adjourn at 5:30 p.m. Unanimously approved. County Attorney , Clerk November l, l988 Hagerstown, Maryland 2l740 CONVENE AS BOARD OF HEALTH The Commissioners convened sitting as the Board of Health at 9:45 a.m. to consider the moratorium imposed on August l2, l988, regarding the establishment or expansion of animal husbandry operations. Commissioner Roulette, who is on the Ad Hoc Committee to study Large Animal Husbandry Operations, informed the Commissioners that the Committee would like a 60-day extension of the moratorium to allow them to amend and clarify the proposed ordinance before holding another public hearing. The Commissioners agreed to extend the moratorium but suggested that it be extended 90 days. Motion made by Commissioner Irvin, seconded by Roulette to extend the moratorium on establishment or expansion of animal husbandry operations in Washington County for 90 days from November l2, l988 until February l2, l989 to allow the ordinance to be amended and clarified. Unanimously approved. The Meeting was reconvened in Regular Session at 9:50 a.m. County Attorney , Clerk