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HomeMy WebLinkAbout11.08.2011 MinutesBOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY Hagerstown, Maryland November 8, 2011 The Commissioners attended a business roundtable discussion with Washington County Delegation members and local business leaders in collaboration with the Hagerstown - Washington County Chamber of Commerce at the Susquehanna Bank Building, 1800 Dual Highway, Hagerstown. President Terry L. Baker called the regular meeting of the Board of County Commissioners of Washington County, Maryland to order at 10:04 a.m. at 100 West Washington Street, Room 227, with the following members present: Vice President John F. Barr and Commissioners Ruth Anne Callaham, Jeffrey A. Cline and William B. McKinley. INVOCATION AND PLEDGE OF ALLEGIANCE Commissioner Barr gave the Invocation followed by the Pledge of Allegiance to the Flag by the full assemblage. APPROVAL OF MINUTES — NOVEMBER 1, 2011 Commissioner McKinley, seconded by Barr, moved to approve the minutes of November 1, 2011. The motion passed with Commissioners McKinley, Barr, Cline, and Baker voting "YES" and Commissioner Callaham "ABSTAIN." COMMISSIONERS' REPORTS AND COMMENTS Commissioner Callaham reported on the I-81 Corridor Coalition meeting she attended last week in Blacksburg, Virginia. She noted that Friday, November 11 is Veterans Day and recognized all veterans for serving their country. Ms. Callaham indicated that she reads the "Mail Call" section in the Herald -Mail newspaper and discussed a comment regarding pedestrian access to Hagerstown Community College (HCC) when a planned roundabout is built at its entrance. Commissioner Barr attended the Chamber of Commerce Eggs and Issues breakfast where Maryland Solar, LLC, presented information on the proposed solar farm at the State prison complex in Washington County. He shared with the Commissioners information presented during a Potomac Edison energy efficiency program. Mr. Barr reported that he and County Administrator Greg Murray attended a meeting on soil conservation issues. Commissioner Barr attended the Maryland Association of Counties' (MACo) Fall Retreat where members discussed the P1anMaryland document. He reported on discussions regarding how to invest MACo's reserve funds. Commissioner McKinley reported on the meeting this morning with Washington County Delegation members and community business leaders. He stated that he met with the Economic Development Commission (EDC) and County staff to review and discuss possible revisions to the EDC Ordinance. Mr. McKinley attended a Planning Commission November 8, 2011 Page 2 meeting where several projects and site plans were approved. He stated that an "energy house" was planned at HCC, which would tie-in with the Science, Technology, Engineering, and Mathematics (STEM) program. Commissioner Cline discussed the planned roundabout at HCC and questioned whether sidewalks would be added to the area. He thanked the Clear Spring Mayor and Council for hosting the Commissioners' evening meeting last week. Mr. Cline reminded those present of the breakfast buffet to be held at the Agricultural Education Center on November 12. He stated that he attended the EDC Ordinance review meeting. He enjoyed the Elks Club pancake breakfast sponsored by the Hagerstown Lions Club and thanked members for their work in the community. Commissioner Cline was present at the open house of Air Unit 45 on York Road and thanked members for their volunteerism. Mr. Cline congratulated Clear Spring High School's quarterback Adam Mellott for breaking a Washington County passing record of 2000 yards this season. He wished his daughter, Jessica, a happy birthday. Comrnissioner Baker reported that he attended the Recreation and Parks Advisory Board meeting at the Agricultural Education Museum where members discussed department accomplishments and toured the Ag Museum. He noted that Program Open Space funding requests would begin in January 2012. Mr. Baker discussed the business roundtable meeting this morning and thanked the Delegation for organizing the event. He promoted the idea of forming a small group of businesspersons that would meet to review and make recommendations relating to the various issues brought up and discussed during the forum. Commissioner McKinley announced that a bonanza would be held by the HCC Athletic Booster Club on November 12 at HCC to support the fund that provides $120,000.00 yearly in scholarships to student athletes. BID AWARD — SWIMMING POOL AND WATER/WASTEWATER TREATMENT CHEMICALS (PUR-1168) Rick Cary, Buyer, Purchasing Department recommended to award the winning bids for swimming pool and water/wastewater treatment chemicals to each of the responsive, responsible bidders with the lowest bid as follows: Item #8 — Sodium Hypochlorite (12,000 gals.) to Univar, Inc. at the unit price of $1.22 (Gallon Bulk); Item #10 — Hydrated Lime (110 tons) to Carmeuse Lime & Stone at the unit price of $157.53 (Ton); Item #12 — Sodium Hypochlorite (105 drums) to Univar, Inc. at the unit price of $1.94/gal. (55 -gal. drums); Item # 13 — Granular Activated Carbon (5,600 lbs.) to George S. Coyne at the unit price of $2.85/lb. (50 lb. bag); Item #15 — Liquid Aluminum Sulfate Alum (30 drums) to Univar, Inc. at the unit price of $2.84/gal. (55 gal. drums); Item #16 — Powdered Activated Carbon (1,000 lbs.) to Univar, Inc. at the unit price of $1.26/lb. (40 lb. *bag); Item #17 — Chlorine Gas (33 cylinders) to JCI Jones Chemicals, Inc. at the unit price of $95.00 (150 lb. cylinder); Item #18a — Caustic Soda (Sodium Hydroxide) (325 drums) to Maryland Chemical Co., hie, at the unit price of $2.24/gal. (55 -gal. drums); Item 18b — Caustic Soda (Sodium Hydroxide) (1,500 bulk gals.) to Univar, Inc. at the unit price of $2.39/gal. (bulk November 8, 2011 Page 3 gal.); Item #19 — Ferrous Chloride Solution (14,000 bulk gals.) to Gulbrandsen Technologies, Inc. at the unit price of $0.641 (bulk gal.); Item #20 — Hydrofulosilcic Acid (H2SiF6)(15 pails/4 drums) to Univar, Inc. at the unit price of $8.99/gal. (15 -gal. pails) and $6.37/gal. (55 -gal. drum); Item #21— Granular Calcium Hypochlorite (60 containers) to Clremrite, Inc. at the unit price of $1.275/lb. (100-1b. containers); Item #22 - Sulfur Dioxide Gas (25 cylinders) to Univar, Inc. at the unit price of $117.00 (150-1b. cylinder); Item #23 — De1PAC 2000 (423,000 lbs.) to Univar, Inc. at the unit price of $0.144 (pound); Item #25 — Sodium Hypochlorite (47 drums) to Univar, Inc. at the unit price of $1.92/gal. (55 -gal, drums); Item #26 — Cyanuric Acid (100-200 lbs.) - no bid; Item #27 — Calcium Chloride (500-600 lbs.) to Univar, Inc. at the unit price of $0.53 (pound); Item #28 — Muratic Acid (15-30 lbs.) - no bid; Item #30 — De1PAC 2020 (40 drums — Winebrenner WWTP) to Univar, Inc. at the unit price of $4.29 (55 -gal. drums); and Item #36 — Bacterial Enzymatic Powder to MTEK, Inc. at the unit price of $15.87 (pound.) Mr. Curry stated that on items where no bids were received, the departments would solicit those bids when needed. He indicated that the contract term is for one year with no renewals, and tentatively begins on December 1, 2011. Commissioner Barr, seconded by McKinley, moved to award the bids for each specified product as listed in the agenda packet to the responsible, responsive bidders. The motion passed unanimously. CITIZENS PARTICIPATION Robin Folmer of 20607 Old Forge Road, Hagerstown, questioned when the Commissioners would be voting on the Urban Growth Area Comprehensive Rezoning Plan (UGA.) County Administrator Greg Murray advised that the Commissioners are currently reviewing a notebook of information they recently received and should be discussing the UGA during next week's meeting. OTHER BUSINESS County Administrator Greg Murray requested that the Commissioners finalize their review of the UGA notebook received last week so that the item may be placed on the Commissioners' agenda for discussion next week. He also requested a consensus today on a letter being drafted to the State regarding P1anMaryland. He indicated that MACO has requested copies of correspondence from counties regarding P1anMaryland. REPORTS FROM COUNTY STAFF Division of Emeracncv Services Kevin Lewis, Director of the Division of Emergency Services, requested approval of a change in the FFY 2009 Interoperable Communications Grant Program (IECGP), previously awarded and approved for $97,042.80. Mr. Lewis stated that the grant components covered the expansion of interoperability of the communications system with Washington, Allegany, and Garrett counties (WAGIN Project.) He stated that modification of the grant now includes a 25% match for proposed equipment expenditures. The November 8, 2011 Page 4 previously approved IECGP award has been modified and now includes a matching amount of $26,969.91. Upon approval of the Commissioners, the new FFY09 award would be $124,012.71. The Commissioners discussed the request. Commissioners McKinley and Cline requested additional information before voting, since there was no information or documentation provided in the Commissioners' agenda packet. It was the consensus of the Commissioners to review the information and place the item on next week's agenda. Health and Human Services Stephanie Stone, Director of the Health and Human Services Department, presented a request to advertise to fill the position of Maintenance Leadworker in the Department of Recreation, Parks, and Facilities at Grade 7, due to a promotion. Jim Sterling, Director of the Department, discussed the position with the Commissioners. Commissioner Callaham expressed her desire to fill automatically vacancies within budgeted County positions without requesting approval from the Commissioners. A consensus was not reached among the Commissioners regarding her proposal. The Commissioners discussed Ms. Stone's request. Commissioner Cline, seconded by McKinley, moved to approve the request as presented. The motion passed unanimously. PRESENTATION OF JUNE 30.2011 AUDITED FINANCIAL STATEMENTS Debra Murray, Budget and Finance Director, and William Seymour, CPA, SB & Company, LLC, presented findings from the audited financial statements of the County's budget year ending June 30, 2011. Mr. Seymour indicated that the opinion was unqualified, or clean, and that the company has conformed to accounting practices generally accepted in the United States. The Commissioners discussed several aspects of the report with Mr. Seymour. Greg Murray commended the Budget and Finance Department staff for the work that they do to keep the County's budget inline, especially during difficult economic times. Ms. Murray thanked her staff for preparation of the financial statements. PROCLAMATION — BREAST CANCER AWARENESS Janet Lung, Community Liaison for the Breast Cancer Awareness -Cumberland Valley Chapter, accepted a proclamation from the Commissioners in recognition of breast cancer awareness. Ms. Lung discussed activities of the organization and thanked the Commissioners for the recognition. RECESS The Commissioners recessed at 11:47 a.m. CITY OF HAGERSTOWN SHARED ECONOMIC DEVELOPMENT OBJECTIVES Shelby Penn, Economic Development Commission Chair, Jill Estavillo, City of Hagerstown Economic Development Manager, and Tim Troxell, Economic Development November 8, 2011 Page 5 Commission Director, presented recommendations for how the City of Hagerstown and Washington County could work together on shared economic development objectives. Ms Penn and Mr. Troxell discussed meetings held with the EDC and the City to develop specific objectives. Ms. Estavillo shared with the Commissioners the City's goals, objectives and strategies that have been endorsed by the Mayor, City Council, and EDC Board. The parties discussed the strategies and how they could work together to attain mutual goals. RENTAL ALLOWANCE PROGRAM STATE FISCAL YEAR 2012 APPLICATION Sherry Neil, Deputy Director of the Washington County Community Action Council, Inc., recommended approval of the submission of the State Fiscal Year (SFY) 2012 Rental Allowance Program (RAP) Application and Grant Agreement to the Maryland Department of Housing and Community Development. Ms. Neil stated that the RAP allocation for FY 2012 is $40,000.00, and the program offers a monthly rental subsidy of $220, $250 or $400, depending on household size, paid directly to the landlord. She advised that participants receive the assistance for a six-month period and must be compliant to be eligible for two -three month extensions. Commissioner Barr, seconded by McKinley, moved to approve the CAC submitting the SFY 2012 RAP Application to the Maryland Department of Housing and Community Development and to approve the Grant Agreement related thereto. The motion passed unanimously. EXPRESS APPROVAL OF HAGERSTOWN ANNEXATION OF PANGBORN CORPORATION PROPERTY Stephen Goodrich, Director of the Department of Planning and Zoning, presented the recommendation to grant express approval of the Professional Office -Mixed (POM) zoning designation to be applied to the Pangborn Corporation property when it is annexed into the City of Hagerstown. Mr. Goodrich stated that the property is currently zoned IG (Industrial, General) and that the owner, Pangborn Corporation, has requested that the City annex the 5.156 -acre parcel, formerly its headquarters, into city limits under the POM zoning designation. He indicated that the improvements were recently demolished and the owner plans to redevelop the site under a POM designation, which allows such uses as offices, medical offices, research and development, institutional uses, certain industrial uses and limited retail support. The Commissioners discussed the proposal with Mr. Goodrich and Alex Rohrbaugh, City of Hagerstown Planner. Commissioner Callaham, seconded by Barr, moved to grant express approval of the POM designation to the former Pangborn Corporation property as presented. The motion passed with Commissioners Callaham, Barr, and McKinley voting "AYE" and Commissioners Cline and Baker "NO." November 8, 2011 Page 6 (Commissioner Barr left the meeting at 2:23 p.m.) CHANGE ORDER — AIRCRAFT RESCUE FIREFIGHTING FACILITY Airport Director Phil Ridenour requested that the Commissioners approve Change Order #3 for $45,120.70 to Building Systems, Inc., which represents changes to the contract for the Aircraft Rescue Firefighting Facility. Mr. Ridenour provided details of work to be done under the change order. He stated that the project is approximately $11,500.00 under budget. The Commissioners discussed the request with Mr. Ridenour. Commissioner Callaham, seconded by McKinley, moved to accept Change Order #3 for $45,120.70 to Building Systems, Inc. as presented. The motion passed unanimously. (Commissioner Barr returned to the meeting at 2:30 p.m.) CONVENE IN CLOSED SESSION Commissioner McKinley, seconded by Cline, moved to convene in closed session at 2:30 p,rn. to consult with staff and/or other individuals about potential litigation; and to consult with counsel to obtain legal advice, in accordance with Section 10-508 of the State Government Article of the Annotated Code of Maryland. The motion passed unanimously. In closed session, the Commissioners consulted with staff and/or other individuals about potential litigation; and consulted with counsel to obtain legal advice. Present during closed session were Commissioners Terry L. Baker, John F. Barr, Ruth Anne Callaham, Jeffiey A. Cline, and William B. McKinley. Also present were Gregory Murray, County Administrator; Vicki Limn, County Clerk; John Martirano, County Attorney; Andrew F. Wilkinson, Assistant County Attorney; and Phil Ridenour, Airport Director. RECONVENE IN OPEN SESSION Commissioner McKinley, seconded by Barr, moved to reconvene in open session at 3:05 p.m. The motion passed unanimously. YOUTH MERITORIOUS AWARDS PRESENTATION — SEPTEMBER & OCTOBER 2011 The Commissioners presented certificates of merit to the following students selected by the Washington County Community Partnership for Children and Families (WCCP) to receive the September 2011 Youth Meritorious Award: Catherine Hawfreld of Boonsboro Middle School and Elizabeth Mott of Clear Spring Middle School. The October 2011 honors went to Collin Willhite of Clear Spring Middle School and Anna Gerringer of Springfield Middle School. Each student received a $100 U.S. Savings Bond fiom the WCCP. The Commissioners commended the students for their leadership, academic, and extra- curricular activities. November 8, 2011 Page 7 ADJOURNMENT Commissioner Barr, seconded by Cline, moved to adjourn at 3:20 p.m. The motion passed unanimously. Gregory' urray, Ctnty John M. Martirano, Vicki C. Lumm, County Clerk