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HomeMy WebLinkAbout880920 September 20, l988 Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers who led the assemblage in the Lord's Prayer, which was followed by the Pledge of Allegiance to the Flag. FIRE & RESCUE ASSOCIATION RESOLUTION Blaine Snyder, representing the Washington County Volunteer Fire Association, appeared before the Commissioners to present a proposed resolution giving the Association the authority and responsibility for coordination of fire and rescue activities between member companies. Basic areas of responsibility established by the document would be budget and finance, establishment of new companies and substations, Workmen's Compensation and insurance, geographical areas of response, fire prevention, training and standards, fire and rescue personnel awards program and Length of Service Awards Program. The Commissioners took this matter under advisement at this time and stated that they wish to schedule work sessions with the Association to review this document. DISCUSSION OF PROPOSED CHARTER Barbara Fetterhoff, Jeannine Humphrey, Margaret Comstock and Libby Earley, representing the League of Women Voters, met with the Commissioners to discuss their support of the proposed Charter government. Commissioners Downey, Irvin and Roulette expressed their support of the Charter and Commissioner Bowers stated that he cannot openly support the Charter because of philosophical differences. The Commissioners agreed to allow the Charter Committee to use the unexpended funds in their budget for a public information/education program on the Charter but requested that the Committee set a dollar amount and present a line item to them for approval. SEWER ALLOCATIONS Mayor Steven Sager; Steven Feller, City Administrator; and Sanitary Commission members appeared before the Commissioners to negotiate an agreement regarding sewer allocations. Mayor Sager informed the Commissioners that agreements have been worked out with Jefferson Cheese, Gold Bond and Columbo Yogurt which will reduce the sewer allocation needed by these companies within the next l2 month period. In the interim, Mayor Sager suggested two possibilities: set up an allocation of 50,000 gallon to be used for new construction outside the City limits with 25,000 gallon to be made available by the City and 25,000 to be borrowed from the County's set aside and the to develop an interim step to prevent hoarding. Lynn Palmer, Executive Director of the Sanitary District, stated that he had no problems with interim measures but that long-term solutions need to be discussed. The Commissioners agreed to Mayor Sager's proposal regarding the allocation. SEPTEMBER 20, l988 MINUTES, CONT'D. BID ERROR - HOFFMAN CHEVROLET Karen Luther, Purchasing Agent, appeared before the Commissioners to explain that she has been informed by Hoffman Chevrolet that when bidding on County fleet vehicles, they made an error and provided the price on 2- wheel drive vehicles instead of 4-wheel drive as the specifications outlined for Permits and Plumbing vehicles. Hoffman Chevrolet is requesting that they be relieved without prejudice from their bid for these vehicles. Mrs. Luther stated that since this was an obvious error, she recommends that Hoffman Chevrolet be relieved of their bid. Motion made by Commissioner Roulette, seconded by Irvin to relieve Hoffman Chevrolet of their bid without prejudice for l/2 ton pickups with 4-wheel drive for Permits and Plumbing. Unanimously approved. BID AWARD - FLEET VEHICLES Motion made by Commissioner Irvin, seconded by Downey to award the bids for fleet vehicles to the following low bidders: Curtis Chevrolet - 1/2-ton pick up 4-wheel drive (gasoline) for Permits Department - $l2,780, 4-door sedan for EDC - $l2,l60, 1/2 ton pick up 4-wheel drive (diesel) for Plumbing Inspector - $l3,494, (4) midsize front wheel drive for State's Attorney, Engineering and Recreation Commission - $ll,2l2.90; Hoffman Chevrolet, Inc. - 3/4 ton pick ups with 4-wheel drive (l) for Parks and (3) for Roads - $l4,370, (5) compact front-wheel drive for Health Department - $8,922, and one subcompact for Housing - $8,035; and to approve the following Contingency Transfers $200 to Permits (0l-5-l23l-683-000) Capital Vehicles, $900 to Plumbing (0l-5-l232-683-000) Capital Vehicle and to create a new line item for EDC (0l-5-020l-683-000 in the amount of $l2,200. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin reported on the Children's Council meeting, the Airport Commission and the seminar held by the Voluntary Council for Alcohol and Drug Free Youth; Commissioner Downey reported on the Tri-County Council meeting; Commissioner Roulette gave a report on the Ad Hoc Committee on Animal Husbandry Operations; and Commissioner Bowers reported on the Commission on Aging meeting. BID OPENING - PRINTED MATERIAL The bids for printed material for the Election Board were publicly opened and read aloud. The following firms and their proposals were as follows: Tri-State Printing, total bid - $l,48l.90; Print-O-Stat, total bid $3,3l9.60. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in this Session.) BID OPENING - FLAGS AND ACCESSORIES Bids for l00 indoor and l50 outdoor flags and accessories (8 poles, 8 ornaments and 8 cords) were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Carrot-top Industries - will be returned unopened with an explanation since they did not meet the specifications by submitting a sample prior to bid opening; Ames Advertising Specialities - total bid $8,282.02; ATD American Company - no bid; U.S. Flag Service - total bid $6,736; and F. W. Haxel Company - total bid $7,707. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in the Afternoon Session.) BID AWARD - PRINTED MATERIAL FOR ELECTION BOARD Motion made by Commissioner Roulette, seconded by Irvin to award the bid for printed materials for the Election Board to Tri-State Printing who submitted the low bid of $l,48l.90. Unanimously approved. APPROVAL OF MINUTES - AUGUST 30 AND SEPTEMBER 6, l988 Motion made by Commissioner Irvin, seconded by Roulette to approve the minutes of August 30 and September 6, l988, as amended. Unanimously approved. REZONING CASE - RZ-388 After due consideration of all matters and facts adduced at the joint public hearing held on August 23, l988, a MOTION was made by Commissioner Roulette, seconded by Irvin to APPROVE text amendment RZ-388, as readvertised, to add travelers plazas and truck stops to the list of special exceptions in the current HI district, to become effective this date. Unanimously approved. CONTRIBUTION - FROSTBURG STATE UNIVERSITY Motion made by Commissioner Roulette, seconded by Irvin to authorize the contribution of $38,000 to Frostburg State University from the Fund Balance. Unanimously approved. BOND - LONE STAR CEMENT Motion made by Commissioner Roulette, seconded by Downey to release the bond posted by Lone Star Cement in the amount of $30,000 since the property indicated for the bond has been posted by another company. Unanimously approved. SEPTEMBER 20, l988 MINUTES, CONT'D. BID RENEWAL - SHERIFF'S DEPARTMENT UNIFORMS Motion made by Commissioner Roulette, seconded by Downey to renew the bid for the third year of the three-year contract with Hoffman Clothiers for uniforms for Sheriff's Department employees with an average 7% increase. Unanimously approved. TOW PATH LANE - PAVED SHOULDERS Motion made by Commissioner Downey, seconded by Roulette to approve overlaying the shoulders for the full length, approximately l200', of Tow Path Lane which is estimated to cost $l0,000. Unanimously approved. TEMPORARY CLOSING - PRESTON AVENUE The Commissioners agreed to allow C. Warren Riggs to temporarily barricade Preston Avenue in Maugansville between Blue Mountain Drive and Green Mountain Drive on October l, l988 from 8:30 a.m. to mid-afternoon for a public sale. Mr. Riggs will be responsible for placing the barricade and removing it when the sale is over. The Commissioners requested that pertinent agencies be notified regarding this closing. REQUEST FOR USE OF PROPERTY - MT. AETNA FIRE COMPANY Barry Teach, County Administrator, informed the Commissioners that a letter has been received from the Mt. Aetna Fire Company requesting to use the house on Mt. Aetna Road, which is owned by the County, for training purposes since the house is scheduled for demolition. The Commissioners voiced agreement with the request and asked that the training be closely coordinated with demolition of the structure. ENTERPRISE ZONE TAX CREDITS - FISCAL YEAR l988-89 Motion made by Commissioner Roulette, seconded by Irvin to approve theEnterprise Zone Tax Credits for Fiscal Year l988-89 as submitted by the County Treasurer (List attached). Unanimously approved. BID AWARD - BULK ICE CONTROL SALT Motion made by Commissioner Downey, seconded by Irvin to award the bid for bulk ice control salt to Cargill Salt who submitted the low bid of $33.25 per ton. Unanimously approved. LINE ITEM TRANSFER - NARCOTICS TASK FORCE Motion made by Commissioner Roulette, seconded by Irvin to approve the following line item transfer, approved by their governing board on September l: $600 from 0l-5-l202-527-0l0 (Training Assistance), $500 from 0l-5-l202-529-l30 (Transcripts), and $300 from 0l-5-l202-526-000 (Dues and Conventions ) to 0l-5-l202-526-000 (Travel Expenses and Per Diem). Unanimously approved. LEGISLATIVE REQUESTS The Commissioners instructed the County Administrator to substitute the sewer plant project on the list of legislative requests and to delete some of the monies reserved for road improvements for uses for a possible bond issue and to include $250,000 in State support for the Museum of Fine Arts. HOUSE AT REGIONAL PARK - IMPROVEMENT Barry Teach reported that Richard Parks, Director of Planning and Review, has inspected the house located on the Regional Park land and notified him that it is structurally in good condition but needs plumbing and heating work, which he estimates will cost approximately $2l,000. The Commissioners gave authorization for the Washington County Golf Corporation to act as General Contractor for these renovations to the house and to give the current tenant 60-days notice to vacate. FIRE & RESCUE REVOLVING LOAN FUND APPLICATION Motion made by Commissioner Downey, seconded by Irvin to approve the loan request made by First Hose Company of Boonsboro, Inc., for the amount of $50,000 needed to purchase a l988 pumper. Unanimously approved. LUNCH AND TOUR - HAGERSTOWN JUNIOR COLLEGE The Commissioner recessed at ll:45 a.m. for lunch and a tour of Hagerstown Junior College. AFTERNOON SESSION The Afternoon Session was convened at 2:l5 p.m. by the President, Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin. SEPTEMBER 20, l988 MINUTES, CONT'D. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Downey to convene in Executive Session at 2:l5 p.m. in regard to personnel, property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. At this time President Bowers was excused from the Meeting, and Vice President Roulette assumed the Chair. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin, seconded by Downey to reconvene in Regular Session at 4:05 p.m. Unanimously approved. EMPLOY PART-TIME BUS OPERATOR Motion made by Commissioner Irvin, seconded by Downey to employ Ronnie Lee Lacey as Part-time Bus Operator at the County Commuter to fill an existing vacancy. Unanimously approved. EMPLOY SECRETARY II - PERMITS Motion made by Commissioner Downey, seconded by Irvin to employ Angela Smith as Secretary II in the Permits & Inspections Office to fill an existing vacancy. Unanimously approved. EMPLOY BUILDING INSPECTOR - PERMITS Motion made by Commissioner Irvin, seconded by Downey to employ John Smith as Building Inspector at the Permits & Inspections Office to fill an existing vacancy. Unanimously approved. EMPLOY PLANNER I Motion made by Commissioner Irvin, seconded by Downey to employ John Gudmunsen as Planner I in the Planning Office. Unanimously approved. CHEWSVILLE - SAMPLE TESTING Barry Teach informed the Commissioners that the State Department of the Environment is expected to agree to perform testing of the Co-op Site in Chewsville, and the City Water Department has test records of the past l2-l3 years which they will make available for inspection along with corresponding State records on the Edgemont Reservoir. REJECT GOLF COURSE CLUBHOUSE BIDS Motion made by Commissioner Irvin, seconded by Downey to reject all bids submitted for the construction of the Golf Course Clubhouse and to authorize the Washington County Golf Corporation to act as General Contractor for the Clubhouse. Unanimously approved. COMPENSATION - JOHN MERRBAUGH Motion made by Commissioner Irvin, seconded by Downey to approve providing $500 compensation to John Merrbaugh, who received the contract to perform demolition of the house located at l823 West Washington Street, as reimbursement for vandalism, documented by the Sheriff's Department, which occurred at this location. Unanimously approved. AMENDMENT - AIRPORT PROJECT Motion made by Commissioner Irvin, seconded by Downey to approve Amendment #l to the agreement between Washington County and Delta Associates for design engineering services for the Airport Terminal project in the amount of $22l,950. Unanimously approved. EMPLOY MEO I - ROADS DEPARTMENT, CENTRAL SECTION Motion made by Commissioner Irvin, seconded by Downey to employ Douglas Divelbliss as MEO I at the Roads Department, Central Section, to fill an existing vacancy. Unanimously approved. BID AWARD - COUNTY FLAGS & ACCESSORIES Motion made by Commissioner Irvin, seconded by Downey to award the bid for County flags and accessories to U. S. Flag Service who submitted the low bid of $6,736 and to create a new line item in the amount of $6,800 to be taken from the Commissioners Contingency Fund to cover this expense. Unanimously approved. SEPTEMBER 20, l988 MINUTES, CONT'D. ADJOURNMENT Motion made by Commissioner Downey, seconded by Irvin to adjourn at 4:25 p.m. Unanimously approved. County Attorney , Clerk