HomeMy WebLinkAbout01.12.2016 Agenda
BOARD OF COUNTY COMMISSIONERS
January 12, 2016
Agenda
12:30 p.m. CLOSED SESSION – (To discuss the appointment, employment, assignment, promotion,
discipline, demotion, compensation, removal, resignation, or performance evaluation of
appointees, employees, or officials over whom this public body has jurisdiction; or any other
personnel matter that affects one or more specific individuals; to consider the acquisition of
real property for a public purpose and matters directly related; and to consult with counsel to
obtain legal advice on a legal matter.)
2:00 p.m. INVOCATION AND PLEDGE OF ALLEGIANCE
CALL TO ORDER, President Terry L. Baker
APPROVAL OF MINUTES – December 15, 2015
2:05 p.m. COMMISSIONERS’ REPORTS AND COMMENTS
2:15 p.m. REPORTS FROM COUNTY STAFF
2:30 p.m. FIRST QUARTER ADJUSTMENTS TO THE WASHINGTON COUNTY
BOARD OF EDUCATIONS’ FY2016 GENERAL FUND BUDGET
Chris South (budget adjustments)
2:45 p.m. FY17 RURAL LEGACY PROGRAM GRANT – Stephanie Lapole and
Eric Seifarth
3:00 p.m. WASHINGTON COUNTY MENTORING MONTH PROCLAMATION –
Tom Kline and Mary Teal Mulligan
3:10 p.m. CITIZENS PARTICIPATION
3:20 p.m. Depart for 20140 Scholar Drive
3:30 p.m. GRAND OPENING OF BEACON GRACE
LOCATION: 20140 SCHOLAR DRIVE, SUITE 320, HAGERSTOWN
Terry L. Baker, President
Jeffrey A. Cline, Vice President
John F. Barr
LeRoy E. Myers
Vincent G. Spong
100 West Washington Street, Room 226 | Hagerstown, MD 21740-4735 | P: 240.313.2200 | F: 240.313.2201
WWW.WASHCO-MD.NET
Individuals requiring special accommodations are requested to contact the Office of the County Commissioners, 240.313.2200 Voice/TDD, to make
arrangements no later than ten (10) working days prior to the meeting.
Open Session Item
SUBJECT: First Quarter Adjustments to the Washington County Board of Education’s
FY2016 General Fund Budget
PRESENTATION DATE: January 12, 2016
PRESENTATION BY: Chris South, Chief Financial Officer, Washington County Public
Schools
RECOMMENDED MOTION: Move to approve the requested first quarter adjustments to the
Board of Education’s FY2016 General Fund Budget.
REPORT-IN-BRIEF: The Annotated Code of Maryland requires local school systems to
periodically re-forecast their financial needs and make necessary changes to their budgets. To
that end, the Washington County Board of Education approved the attached list of changes to its
FY2016 General Fund Budget at its December 1, 2015 meeting.
DISCUSSION: Several of the changes that the Board of Education approved on December 1
cross major categories. Therefore, these requested adjustments must also be approved by the
Board of County Commissioners. The Board of Education has asked its Finance staff to review
the requested budget changes with the Commissioners and answer any questions that they may
have.
FISCAL IMPACT: None. These proposed modifications merely adjust the budget to allow for
proper categorization of revenues and expenses.
CONCURRENCES: The Board of Education’s Finance Committee reviewed the proposed
adjustments at their meeting on November 24, 2015, and recommended them for approval by the
full Board. The Board of Education approved these changes at their December 1, 2015 meeting.
ALTERNATIVES: None
ATTACHMENT: Proposed first quarter budget adjustments for the Washington County Board
of Education’s FY2016 General Fund Operating Budget
AUDIO/VISUAL NEEDS: None
Board of County Commissioners of Washington County, Maryland
Agenda Report Form
Washington County Public Schools
Requested First Quarter FY2016 Budget Adjustments
Line Category
Increase/
(Decrease) The primary reason for the requested change is:
1 Administration $100,000 Higher than expected consulting services costs.
2 Mid-Level Administration 38,500 Contracted services costs higher than budgeted.
3 Instructional Textbooks & Supply (281,600) Director request to move budgeted textbook costs to
electronic media.
4 Other Instructional Costs 281,600 Director request to move budgeted textbook costs to
electronic media.
5 Student Transportation Services 2,810 Small overrun in cost of replacement buses.
6 Operation of Plant (141,310) Reduction in electricity budget to align rates and
usage with prior year run rate.
7 Net Change in Fund Balance $ -0-
Note: An increase in the revenue budget has the same effect as a decrease in the expense budget. (They are both positive.) Therefore, when
adding the column, one must reverse the sign on the requested change in revenue.
Open Session Item
SUBJECT: FY17 Rural Legacy Program Grant – Approval to Submit Application and
Accept Awarded Funds
PRESENTATION DATE: January 12, 2015
PRESENTATION BY: Stephanie Lapole, Grant Manager, Office of Community
Grant Management and Eric Seifarth, Rural Preservation Administrator, Planning & Zoning
RECOMMENDED MOTION: Move to approve the submission of the grant application
for the fiscal year 2017 Rural Legacy Program, in the amount of $1,750,000 and to accept
awarded funding.
REPORT-IN-BRIEF: Each year the Department of Planning and Zoning submits a
funding request to the Maryland Department of Natural Resources for the purchase of easements
in the County’s Rural Legacy Area. Rural Legacy properties are lands of significant agricultural,
historic, environmental, public and cultural value inside of the designated Rural Legacy Area,
which is concentrated around the Antietam Battlefield. Past Rural Legacy grants have
significantly contributed to the progress Washington County has made toward the stated goal of
50,000 permanently preserved acres of land.
DISCUSSION: The Office of Community Grant Management has reviewed the
grant application and funding guidelines. The performance period for this State funded grant is
twelve months after the effective date once the Grant Agreement is executed. There are no
unusual conditions or requirements attached to the acceptance of the grant.
FISCAL IMPACT: There are recurring department operating expenses for the
inspections of the easement properties by staff. Time required for inspections is 8 hours per year
or $300.00 per year and the cost is covered by the Department of Planning and Zoning budget.
CONCURRENCES: N/A
ALTERNATIVES: If Washington County rejects State funds for the Rural Legacy
Program the funds will be reallocated to other counties in Maryland.
ATTACHMENTS: N/A
AUDIO/VISUAL NEEDS: N/A
Board of County Commissioners of Washington County, Maryland
Agenda Report Form