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HomeMy WebLinkAbout07.19.2016 MinutesBOARD OF COUNTY COMMISSIONERS OF WASHINGTON COUNTY Hagerstown, Maryland July 19, 2016 INVOCATION AND PLEDGE OF ALLEGIANCE The Commissioners observed a moment of silence followed by the Pledge of Allegiance to the Flag by the full assemblage. CALL TO ORDER President Terry L. Baker called the regular meeting of the Board of County Commissioners of Washington County, Maryland, to order at 1:28 p.m. at 100 West Washington Street, Room 227, with the following members present: Vice President Jeffrey A. Cline and Commissioners Wayne K. Keefer and LeRoy E. Myers, Jr. Commissioner John F. Barr was absent due to visiting other Maryland counties as President of the Maryland Association of Counties. APPROVAL OF MINUTES — JULY 12, 2016 The minutes of July 12, 2016 were not available for review due to ongoing County computer server problems. CONVENE IN CLOSED SESSION Commissioner Cline, seconded by Keefer moved to convene in closed session at 1:29 p.m. to discuss the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation, or performance evaluation of appointees, employees, or officials over whom this public body has jurisdiction; and any other personnel matter that affects one or more specific individuals, in accordance with Section 3-305(b) (1) of the General Provisions Article of the Annotated Code of Maryland. The motion passed unanimously. In closed session, the Commissioners discussed the potential appointment/reappointment of an individual to a planning commission position over which the Commissioners have appointment authority; and discussed several personnel recommendations/matters with County staff. During closed session, the Commissioners instructed staff to bring forth the potential appointment/reappointment of an individual to the planning commission for discussion and a possible vote during today's open session meeting; and the Commissioners provided direction to County staff regarding several personnel matters/recommendations. Present during closed session were Commissioners Terry L. Baker, Jeffrey A. Cline, Wayne K. Keefer and LeRoy Myers, Jr. Also present were Sarah Sprecher, Assistant County Administrator; Vicki Lumm, County Clerk; John Martirano, County Attorney, and at various times Stephen Goodrich, Director, Planning and Zoning; and Stephanie Stone, Director, Health and Human Services. July 19, 2016 Page 2 RECONVENE IN OPEN SESSION Commissioner Keefer, seconded by Myers, moved to reconvene in open session at 1:41 p.m. The motion passed unanimously. BRUMBAUGH-KENDLE-GROVE FARMSTEAD Phil Ridenour, Director, Hagerstown Regional Airport, recommended advertising a Request for Proposal for the demolition of the Brumbaugh-Kendle-Grove Farmstead (Farmstead) in accordance with Stipulation V of the Memorandum of Agreement (MOA) between the Federal Aviation Administration (FAA), Maryland Historic Trust (MHT) and Washington County. Mr. Ridenour reviewed the history of the property, which was acquired by the County on July 13, 1999 using FAA funds. Due to its historical nature, an MOA regarding its possible adaptive re -use was developed and executed by the FAA, MHT and Washington County on June 15, 2011. The timeline set forth in the MOA included certain events to occur, such as advertising for the Farmstead's adaptive re -use and/or relocation, before its demolition would or could be considered. No proposals were received for any options in the MOA; therefore, the Airport Advisory Commission recently voted to support/recommend the demolition of the structures in accordance with the MOA. The Commissioners discussed the proposal. Mr. Ridenour indicated that the MHT has been advised of the recommendation. He discussed the archeological study that will be performed as part of the demolition. Commissioner Cline, seconded by Keefer, moved to approve/support the demolition of the Brumbaugh-Kendle-Grove Farmstead in accordance with Stipulation V of the Memorandum of Understanding between the FAA, MHT and Washington County. The motion passed unanimously. (4-0, Commissioner Barr was absent.) COMMISSIONERS' REPORTS AND COMMENTS Commissioners Myers and Cline had no comments. Commissioner Baker acknowledged and welcomed Delegate Michael McKay seated in the audience. He reported attending the ribbon cutting for the first Goodwill drop-off facility established in the State, located at 14515 Pennsylvania Avenue, Hagerstown. Commissioner Keefer attended the Commissioners' breakfast and tour this morning of the Ag Expo & Fair. He encouraged citizens to attend this week's event. REPORTS FROM COUNTY STAFF Purchasine Department — Correction of Contract Bid Amount Rick Curry, Buyer, Purchasing, requested a corrective motion regarding last week's award of the contract for Uniforms for the Washington County Sheriff's Officers (PUR-1310) to Red the Uniform Tailor, Inc., of Lakewood, New Jersey. The bid amount presented and approved was $61,921.25; however, Mr. Curry advised that the correct bid amount is actually $68,112.50. July 19, 2016 Page 3 Commissioner Keefer, seconded by Cline, moved to award the contract for Uniforms for the Washington County Sheriff s Officers to Red the Uniform Tailor, Inc., of Lakewood, New Jersey for the corrected contract amount of $68,112.50. The motion passed unanimously. (4-0, Commissioner Barr was absent.) County Clerk — Appointments to Boards/Commissions Washington Countv Planning Commission Commissioner Myers, seconded by Keefer, moved to appoint Jeremiah Weddle to serve a first, full five-year term through May 31, 2021 on the Washington County Planning Commission. The motion passed unanimously. (4-0, Commissioner Barr was absent.) Commissioner Baker announced that County Administrator Greg Murray is absent today due to hosting a contingency of Korean visitors to Washington County. (Commissioner John F. Barr arrived at the meeting at 2:00 p.m.) SPECIAL RECOGNITION — PURCHASING DEPARTMENT EMPLOYEES Karen Luther, Purchasing Director, announced that the Universal Public Procurement Certification Council (UPPCC) has recognized the County's Purchasing Department staff for having a high percentage of qualifying staff UPPCC certified. The program requires employees to recertify every five years in three continuing education categories — accredited, non -credited and professional contributions. Staff members qualifying for the agency certification award are Karen Luther, Director; Rick Curry, Buyer, Brandi Naugle, Procurement Specialist II and Tina Wilson, Procurement Specialist I. Ms. Luther also displayed the Sterling Agency Award given Washington County for agencies that apply for and achieve the UPPCC Agency Certification award three consecutive years. The Commissioners presented Ms. Luther and her employees a certificate commending their exceptional achievements. REHABILITATION OF TAXIWAY "C" AT THE HAGERSTOWN REGIONAL AIRPORT Stephanie Lapole, Grant Manager, Community Grant Management, and Phil Ridenour, Director, Hagerstown Regional Airport, requested approval to accept $2,171,663 in grant funding from the Federal Aviation Administration for the rehabilitation of Taxiway "C" at the Hagerstown Regional Airport to ensure compliance with Geometry Standards. The improvements include realigning the taxiway, performing milling overlay, and lighting replacements to adhere to Geometry Standards. Funding for the project is 95% FAA ($2,171,663),2.5% Maryland Aviation Administration ($57,149.02) and 2.5% Washington County ($57,149.03). The County's share will be derived from the Airport's Capital Improvement Project budget. Commissioner Barr, seconded by Myers, moved to approve the acceptance of $2,171,663 in grant funding from the Federal Aviation Administration for the rehabilitation of Taxiway "C" at the Hagerstown Regional Airport to ensure compliance with Geometry Standards as presented. The motion passed unanimously. July 19, 2016 Page 4 SENATOR AMOSS FUNDING ALLOCATION — FISCAL YEAR 2016 David Hays, Director, Emergency Services, presented the recommendation for distribution of the Senator William H. Amoss Fire, Rescue and Ambulance Fund subsidy allotted to counties by the State of Maryland for disbursement to fire and rescue companies. Mr. Hays stated that the funds may be used toward capital expenses such as firefighting apparatus. A spending report is submitted to the County each year from companies receiving such funds. Mr. Hays advised that this year's Fiscal Year 2016 distribution formula includes the reserved amount of $11,732.42 for the Fairplay Volunteer Fire Company, currently not in operation. This amount will be distributed if/when the company receives approval from the Washington County Volunteer Fire and Rescue Association (WCVFRA) and the County Commissioners to begin providing fire and emergency services in the County. Mr. Hays indicated that the Fiscal Year 2016 allocation of $305,043 is proposed to be distributed as follows: $11,732.42 divided between the nineteen fire companies (including $70,394.54 divided between the six Hagerstown Fire Departments), and $70,394.43 divided between the six ambulance companies operating in the County. Commissioner Myers, seconded by Barr, moved to approve the recommended distribution of the Fiscal Year 2016 Senator William H. Amoss Fire, Rescue & Ambulance Fund subsidy of $305,043 as discussed and outlined in the attachment to the Agenda Report Form. The motion passed unanimously. David Hays and Dale Hill, immediate past president and current vice president of the WCVFRA, updated the Commissioners on the status of the Fairplay Volunteer Fire Company (Fairplay) and the steps being taken toward its possible reinstatement. Mr. Hays advised that a transition team of officers is working toward that goal and will remain in those positions until Fairplay can hold an election pursuant to its bylaws. Membership, including 66 first responders and social members, has climbed to approximately 200. The WCVFRA will be inspecting Fairplay's equipment in the coming weeks. Once it passes all required inspections, the WCVFRA will be in a position to consider a vote for its reinstatement. The Commissioners would have the final vote regarding any reinstatement of Fairplay. (Commissioner Cline left the meeting at 2:36 p.m.) PUBLIC HEARING — APPLICATION FOR MAP AMENDMENT RZ-16-002 President Baker convened a Public Hearing at 3:03 p.m. to obtain public comment on the application for a map amendment behalf of property owners Carlin D. and Cheryl L. Martin regarding the request to rezone property located at 14204 Daley Road, Hagerstown. Commissioner Baker reviewed procedures for the Public Hearing and County Clerk Vicki Lumm administered the oath to those who planned to give testimony in the matter. Stephen Goodrich, Chief Planner, Planning and Zoning, presented the staff report dated April 1, 2016 for RZ-16-002 on behalf of the Washington County Department of Planning and Zoning. The subject parcel is requested to be rezoned from AR—Agricultural Rural, to RB -Rural Business floating zone with underlying Agricultural Rural (on 1.3 acres of the parcel.) The Applicants have requested the change in zoning so they may establish a July 19, 2016 Page 5 pre -owned vehicle sales and service facility for up to thirty vehicles. Mr. Goodrich stated that there are many other uses allowed under the RB zoning but that an application for another type of use would have to go through a review process with the Planning Commission. He indicated that the Planning Commission determined that there was sufficient justification to recommend approval of the request during its May 23, 2016 meeting. Attorney Zachary J. Kieffer, Divelbiss & Wilkinson, 13424 Pennsylvania Avenue, Suite 302, Hagerstown, presented the Applicant's case for map amendment on behalf of property owners Carlin D. and Cheryl L. Martin. He presented a letter of support (Exhibit #1) from a neighboring property owner, 2003 Mason Dixon, LLC. The hearing was opened for public comment. No one present wished to participate. The Commissioners discussed the matter. Commissioner Keefer asked about whether neighbors were notified of the proposal and Mr. Goodrich responded affirmatively. The Public Hearing was closed at 3:18 p.m. It was the consensus of the Commissioners (Barr, Keefer and Baker) to approve the application for a map amendment as requested. The County Attorney's Office will prepare the appropriate documentation and present it to the County Commissioners for consideration and a formal vote at a future meeting. CITIZENS' PARTICIPATION No citizens attending the meeting wished to participate. ADJOURNMENT Commissioner Keefer, seconded by Barr, moved to adjourn at 3:20 p.m. The motion passed unanimously. Sarah Sprecher, Assistant County Administrator r U_ John M. Martirano, County Attorney Vicki C. Lumm, County Clerk