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HomeMy WebLinkAbout880823 August 25, l988 Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at l0:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. DAVID RUTHERFORD - BROOK LANE PSYCHIATRIC CENTER David Rutherford, Executive Director at Brook Lane Psychiatric Center, appeared before the Commissioners to thank them for the money received to help construct the child and adolescent counseling facility. ESTABLISHMENT OF LINE ITEM - PARKS DEPARTMENT Motion made by Commissioner Irvin, seconded by Snook to establish a separate new line item to provide for compensation to the gatekeeper at High Rock and to transfer $l680 from Contract Services - Maintenance Agreement to Contractual Services - Gatekeeper. Unanimously approved. EXTENSION OF AGREEMENT - SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT Motion made by Commissioner Roulette, seconded by Snook to amend the Small Cities Community Development Block Grant agreement for the Sharpsburg Pike Sewer project, MD-87-ARC/ED, dated February l9, l988 by extending the agreement to December 3l, l988. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Roulette reported on the Tourism Advisory Committee and Commissioner Bowers advised the Commissioners that Washington County will be receiving $70,000 from the State for the Homeless Services Program. TAX AMNESTY PROPOSAL Todd Hershey, County Treasurer, appeared before the Commissioners to inform them that the Attorney General's Office has provided an opinion in regard to the proposed tax amnesty program. The opinion finds that the Board of County Commissioners does not have the authority under current law to waive the collection of interest on delinquent personal property taxes. Mr. Hershey stated that he informed those who are deliquent that legal procedures will be initiated if payment of personal property taxes is overdue by two years or longer and that businesses have been notified. ADOPTION OF AIDS POLICY Motion made by Commissioner Roulette, seconded by Snook to adopt the proposed policy regarding Accquired Immune Deficiency Syndrome (AIDS), as reviewed by the Attorney General's Office, to be included in the Employee Handbook of Rules and Regulations. Unanimously approved. UNIFIED PLANNING WORK PROGRAM The Commissioners agreed to adopt the Unified Planning Work Program for l987 for the Transportation Plan and the TIP Annual Element to meet the requirements of 23 CFR 450.ll4 and to forward this to the State Department of Transportation. PAVING OF ROADWAY SHOULDERS - SUBDIVISIONS Barry Teach, County Administrator, informed the Commissioners that the Engineering Department estimated that it would cost between $50,000-$60,000 or $2.00-$2.50 per foot to overlay all shoulders in the seven subdivisions approved prior to the change in the road overlay standards. The Commissioners advised Mr. Teach to proceed in having this paving completed. ZONING APPEAL PROCEDURES John Kendle, a County resident and property owner, appeared before the Commissioners to state his dissatisfaction with the zoning appeals process regarding his attempt to obtain a variance for the construction of a Masonic Lodge. The Commissioners suggested options which are available to Mr. Kendle which would enable him to use his property for the intended purpose. BID OPENING - FARE BOXES The bids for the purchase of l5 electronic fare boxes were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: General Farebox, Inc. - total bid of $l0l,390; Cubic Western Data - total bid of $l05,222. All bids will be reviewed by appropriate officials prior to a decision being rendered. AUGUST 23, l988 MINUTES, CONT'D. AMUSEMENT TAX - VALLEY MALL BINGO Jesse Tyson, owner and operator of Valley Mall Bingo, appeared before the Commissioners to state his objection that since the County amusement tax is higher than the amusement tax in the City of Hagerstown and since the private clubs pay no taxes, the competition is unfair. He requested that the Commissioners either lower the tax rate to 3% or allow those in the County to pay the amusement tax on the net revenue. The Commissioners took this matter under advisement at this time. JOINT PUBLIC HEARING - RZ 388 The meeting was convened at ll:30 a.m. in a joint public hearing with the Washington County Planning Commission to consider proposed text amendment RZ-388, by the President Ronald L. Bowers and Donald Zombro, Vice-Chairman of the Planning Commission. Also present with the County Commissioners, were Planning Commission members Judy Acord, Bert Iseminger, and Ray Johns. Timothy Lung, Associate Planner, presented the Staff Report for this text amendment which adds a sentence making travelers plazas and truck stops a special exception in the current HI district. Commissioner Roulette stated that the intent of the Board initially was to have had this done in the hearing process earlier but due to the way the advertisement was written, the County Attorney advised that it should be readvertised and another hearing held to make sure it was done properly. The hearing was then opened for comments. Rodney Tucker representing Citizens Against the Truck Stop and Leah Staley, representing, Citizens for Protection of Washington County, spoke in favor of the proposed amendment. There being no one else present to speak for nor against said amendment, the hearing was conclused at ll:50 with the record to remain open for ten (l0) days in order to receive any written comments. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Snook to convene in Executive Session at ll:50 a.m. in regard to personnel and property matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Irvin to reconvene in Regular Session at 3:50 p.m. Unanimously approved. CONSULTANT SELECTION POLICY - COORDINATION COMMITTEE Barry Teach, County Administrator, informed the Commissioners that the Coordinating Committee has recommended changes to the consultant selection policy and will now pre-qualify consultants. All those who then submit a proposal will be considered qualified. The Coordinating Committee will put together a revised policy for the Commissioners' consideration. DONATE VAN TO COMMISSION ON AGING The Commissioners decided to donate the van purchased from the Hancock Health Care Corporation to the Commission on Aging for possible use at the Williamsport senior citizens location or as a shuttle to the new golf course. EDA GRANT AGREEMENT - AIR BUSINESS PARK Motion made by Commissioner Snook, seconded by Irvin to approve EDA Project 0l-l9- 0293 to fund the local share required for the Air Business Park infrastructure project. Unanimously approved. PROPOSED ARC PROJECT The Commissioners endorsed a proposed Appalachian Regional Commission project for a multi modal facility at the Washington County Regional Airport which includes land acquisition, grading and drainage, extension of water and sewer lines, discussion of auto access areas and airport parking and taxiway, in the amount of $6,200,000, of which $700,000 would be ARC funds and $800,000 already committed by the County. Unanimously approved. NORTHERN AVENUE ANNEXATION AGREEMENT Motion made by Commissioner Roulette, seconded by Irvin to approve the amendment to the Memorandum of Understanding in regard to the proposed annexation of Northern Avenue by the City of Hagerstown which would add the language "in the event that it is determined that any future widening of Northern Avenue as shown on the City of Hagerstown Engineering Department Drawing 83-580-0l is desirable or required, then and in said event, the City agrees to consult and confer with the County in reference to same". Unanimously approved. AUGUST 23, l988 MINUTES, CONT'D. EXTENSION OF I & A AGREEMENT - DEPT. OF THE ENVIRONMENT Motion made by Commissioner Downey, seconded by Snook to modify the Memorandum of Understanding with the State Department of the Environment by extending the allotted time for submission of I & A projects to July l, l989. Unanimously approved. AMENDMENT TO COLUMBIA GAS AGREEMENT Motion made by Commissioner Roulette, seconded by Downey to amend the agreement with Columbia Gas regarding the Teleflex project dated July l2, l983, since it is necessary to relocate a portion of the line extension constructed and installed pursuant to said agreement wherein Washington County will forego its right to refund at the rate of $.65 per McF on all gas sales; the term of the line extension agreement dated July l2, l983 be extended for a period of five years to July l2, l998 and in the event the refund amount withheld from Washington County does not total $l0,000 as of the terms of the July l2, l983 line extension agreement, as amended, within 30 days of Columbia providing a written notice to Washington County, Washington County will pay Columbia the difference between l0,000 of the total refund amount withheld pursuant to this agreement. Unanimously approved. CONDITIONAL STREET ACCEPTANCE Motion made by Commissioner Downey, seconded by Snook to conditionally accept the following streets into the County roadway system: 895 ft. +/- of Manchester Drive, 2900 ft. +/- of Deer Path, 340 ft. +/- of Daisy Drive and 6l0 ft. +/- of Daisy Circle. Unanimously approved. ACCEPT ASSIGNMENT OF BANK ACCOUNT Motion made by Commissioner Snook, seconded by Downey to accept the "Assignment of Bank Account" submitted by Alvey L. Churchey, T/A Jefferson House Builders to allow issuance of a Use & Occupancy Permit on a new section of Bayer Drive in the amount of $5,000 in a passbook savings account being held by the Hagerstown Trust Company for a period of six months. Unanimously approved. SUPPLEMENTAL BUDGET - TOURISM Motion made by Commissioner Irvin, seconded by Roulette to increase the I-70 Tourism budget by $8l95.30 and, in turn, increase State revenues by a like amount in order to allow them to accept the low proposal submitted by the John R. Oliver Company to construct a storage area at the I-70 Tourist Information Center. Unanimously approved. APPROVAL OF CONSULTANTS - SANITARY COMMISSION PROJECTS Motion made by Commissioner Downey, seconded by Snook to accept the recommendation of the Coordinating Committee and accept the low proposal submitted by Davis, Renn & Shrader in the amount of $l07,000 for the collection system portion of the treatment plant and to accept the low proposal submitted by Burrey Architects in the amount of $ll,400 for the design of the Administration Building. Unanimously approved. EMPLOY - PLANNING REVIEW COORDINATOR - PERMITS Motion made by Commissioner Snook, seconded by Roulette to employ Randy Dick as the Planning Review Coordinator in the Department of Permits & Inspections office to fill an existing vacancy. Unanimously approved. APPOINTMENT TO SARA COMMITTEE Motion made by Commissioner Roulette, seconded by Downey to appoint Kathleen Riley, Director of Citizens Services, to the SARA Committee. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at 4:20 p.m. in regard to personnel matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin, seconded by Roulette to reconvene in Regular Session at 4:40 p.m. Unanimously approved. ADJOURNMENT Motion made by Commissioner Downey, seconded by Roulette to adjourn at 4:45 p.m. Unanimously approved. County Attorney , Clerk