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HomeMy WebLinkAbout940802 August 2, 1994 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. SERVICE-LINKED HOUSING PROGRAM - LETTER OF INTENT Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve submittal of a Letter of Intent to the State to participate in the new Service-Linked Housing Program. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Airport Commission's activities and on Transportation Commission matters; Commissioner Bowers reported on the Maryland Association of Counties Summer Conference; Commissioner Snook reported on the Airport Commission's development of Minimum Operating Standards; and Commissioner Shank reported on the Solid Waste Advisory Committee meeting. APPROVAL OF MINUTES - JULY 19, 1994 Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the minutes of July 19, 1994, as submitted. Unanimously approved. BID AWARD - COMPACTORS AT KAETZEL & HANCOCK LANDFILL TRANSFER STATIONS Motion made by Commissioner Shank, seconded by Bowers, to award the bid for compactors for the Kaetzel and Hancock landfill transfer stations to Hydra-Pak, Inc., who submitted the low bid meeting specifications of $14,593 for the Hancock location and $20,307 for Kaetzel. Unanimously approved. REQUEST FOR PARKING LOT OVERLAY - LEITERSBURG VOLUNTEER FIRE COMPANY The Commissioners approved the request to include overlay of the Leitersburg Volunteer Fire Company parking lot in the County's overlay program. REQUEST FOR WAIVER OF PERMIT FEES - 4-H PROGRAM The Commissioners approved the request made by the Extension Office, 4-H Program to waive County permit fees for the re- construction of a pole barn at the Ag Expo site. PURCHASE OF FACSIMILE MACHINE - ECONOMIC DEVELOPMENT COMMISSION The Commissioners agreed to allow the Economic Development Commission to charge the purchase of a fax machine to Capital Outlay in its 1994-95 Fiscal Year budget since, due to an error by the vendor, the billing did not arrive in time to be assessed to the 1993-94 Fiscal Year budget as planned. NOTIFICATION BY LONDON FOG TO CEASE OPERATIONS Barry Teach, County Administrator, informed the Commissioners that the County received the official notification from London Fog in compliance with the Federal Worker Adjustment Retraining Act that it intends to cease operations at the Hancock and Williamsport sites. APPOINTMENTS - LOCAL EMERGENCY PLANNING COMMITTEE Motion made by Commissioner Shank, seconded by Snook, to appoint James Harsh to the Local Emergency Planning Committee to replace Patricia Hicks Ryder. Unanimously approved. REAPPOINTMENT - FIRE & RESCUE COMMUNICATIONS ADVISORY BOARD Motion made by Commissioner Snook, seconded by Irvin-Craig, to reappoint Mary Kalin to the Fire & Rescue Communications Advisory Board for a three year term. Unanimously approved. RENEWAL OF SEWAGE SLUDGE UTILIZATION PERMIT The Commissioners agreed not to request the State Department of the Environment to hold a public information meeting for the renewal of a Sewage Sludge Utilization Permit for the transportation of sludge from the Maryland Correctional Institution to the Nicodemus Treatment Plant. RENEWAL OF AGREEMENT - EMERGENCY FOOD ASSISTANCE PROGRAM Motion made by Commissioner Snook, seconded by Shank, to renew the agreement for the distribution of commodities and foods for the Emergency Food Assistance Program for the period October 1, 1994 - September 30, 1995. Unanimously approved. AUGUST 2, 1994 MINUTES, CONT'D. APPROVAL OF AGREEMENT - INVESCO CAPITAL MANAGEMENT SERVICES Motion made by Commissioner Snook, seconded by Bowers, to approve the agreement for consultant services for the County's Defined Benefit Retirement Plan with Invesco Capital Management Services as presented. Unanimously approved. APPROVAL OF AGREEMENT - AVIS RENT A CAR SYSTEM, INC. Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the agreement with Avis Rent A Car System, Inc., for 20 additional parking spaces at the Washington County Regional Airport as presented. Unanimously approved. RESOLUTION - MICRF GRANT FOR DOT FOODS Motion made by Commissioner Snook, seconded by Bowers, to approve the Resolution with the Department of Economic & Employment Development for a $300,000 Maryland Industrial-Commercial Redevelopment Fund (MICRF) grant for purchase of 14.13 acres for DOT Foods in the 70/81 Industrial Park. Unanimously approved. CORE SERVICES GRANT - MENTAL HEALTH AUTHORITY Motion made by Commissioner Snook, seconded by Bowers, to approve the renewal of the Core Services Agency grant to the Mental Health Authority in the amount of $233,967. Unanimously approved. ASSIGNMENT OF CONTRACT - ZEIGLER MECHANICAL-ELECTRICAL CONTRACTORS, INC. Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the assignment of two maintenance contracts from Robert F. Zeigler, Inc., to a new corporation, Zeigler Mechanical- Electrical Contractors, Inc., a Maryland corporation. Unanimously approved. ROHRERSVILLE ELECTRIC LIGHTING DISTRICT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve the execution of an agreement with Potomac Edison for 2 additional street lights in the Rohrersville Electric Lighting District subject to confirmation that the request is acceptable to the residents in the District. Unanimously approved. CAPITAL AGREEMENT - KCI TECHNOLOGIES Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the agreement with KCI Technologies for consulting services for geo-technical services at the Regional Airport in the amount of $3,772. Unanimously approved. TRANSPORTATION STUDY REVIEW - BELLOMO-MCGEE CONSULTANTS Robert Arch, Director of the Planning Department, introduced the West Virginia officials in attendance and the representatives from the consulting firm, Bellomo-McGee Consultants, who will be compiling the Long-Range Transportation Plan for the Hagerstown Urbanized Area. Hugh McGee and Warren Hughes presented the project overview and listed the following tasks: 1) develop long-range and short-range transportation plan for the Hagerstown Urbanized Area; 2) develop long-range and short-range transportation program for the Washington County Non-urbanized area transportation plan; and 3) Washington County Comprehensive Plan transportation element. Mr. Hughes also reviewed the defined study areas and components, technical activities, and plans for public involvement. Commissioner Bowers was excused from the Meeting at 10:45 a.m. PUBLIC HEARING - AGRICULTURAL LAND PRESERVATION EASEMENT SALE The Commissioners convened the public hearing at 10:50 a.m. to hear comments regarding the applications for submittal for the Agricultural Land Preservation Easement Sale. Eric Seifarth, Associate Planner - Agriculture, met with the Commissioners to explain the system used to rank the applications, and informed the Commissioners that the State has requested that the top 50% of the 15 applications in this cycle be sent to them for consideration. The hearing was then opened for public testimony but there was no one present who wished to comment. Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve submittal of the 8 highest ranked applications in the Agricultural Land Preservation Program to the State for easement sale as presented. Unanimously approved. BID OPENING - HICKSVILLE ROAD BRIDGE The bids for Hicksville Road Bridge were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Building Systems, Inc. - $88,430; Antietam Construction, Inc. - $94,630; Fayetteville Contractors - $102,726; and E. F. Goetz & Sons - $104,845. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in this Session.) AUGUST 2, 1994 MINUTES, CONT'D. APPROVAL OF OVERLAY CONTRACT Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the contract for overlay of County roads with L. W. Wolfe Enterprises, who submitted the low bid of $23.74 per ton in place. Unanimously approved. PUBLIC HEARING - COMMUNITY DEVELOPMENT BLOCK GRANT APPLICATION The Commissioners convened the public hearing at 11:20 p.m. to hear testimony regarding the Community Development Block Grant (CDBG) application. Neil Curran, Program Development Coordinator, and Pat McMillan, Director of Community Housing Resources Board, reviewed the proposed application for preparation of a registry of accessible rental housing units available to the disabled. Monica Bowers from the Maryland Center for Independent Living; Norman Bassett, Disabled Citizens Coordinator; George Andreve, Community Development Director for the City of Hagerstown; and Peggy Martin, Western Maryland Coalition, all spoke in favor of the proposed CDBG application. There was no one present to speak in opposition. Motion made by Commissioner Snook, seconded by Shank, to proceed with submittal of the Community Development Block Grant application for development of a registry of accessible rental housing units available to the disabled, to the State for possible funding. Unanimously approved. CITIZEN PARTICIPATION There was no one present who wished to participate. RECESS - LUNCHEON AND DEDICATION OF THE EMERGENCY REHAB UNIT The Commissioners recessed at 11:37 a.m. to attend a luncheon and dedication of the Emergency Rehab Unit at the Marty Snook Park. AFTERNOON SESSION The Afternoon Session was convened at 1:50 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin- Craig, John S. Shank, and Gregory I. Snook. BID AWARD - HICKSVILLE ROAD BRIDGE Motion made by Commissioner Irvin-Craig, seconded by Snook, to award the bid for reconstruction of the Hicksville Road Bridge to Building Systems, Inc., who submitted the low bid of $88,430. Unanimously approved. CONVENE IN CLOSED SESSION Motion made by Commissioner Shank, seconded by Snook, to convene in Closed Session at 1:59 p.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating in Washington County, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Shank, to reconvene in Regular Session at 3:26 p.m. Unanimously approved. In Closed Session the Commissioners discussed three personnel matters, obtained legal advice on five matters with the County Attorney, and discussed two matters involving economic development in Washington County. REAPPOINTMENTS - ANIMAL CONTROL AUTHORITY Motion made by Commissioner Shank, seconded by Irvin-Craig, to reappoint Angie Harsh and Dr. Virginia Scrivener to the Animal Control Authority for 3 year terms. Unanimously approved. REAPPOINTMENT - HOUSING AUTHORITY Motion made by Commissioner Irvin-Craig, seconded by Snook, to reappoint Thomas Kloc to the Washington County Housing Authority for a 5 year term. Unanimously approved. ADJOURNMENT Motion made by Commissioner Irvin-Craig, seconded by Bowers, to adjourn at 3:27 p.m. Unanimously approved. County Attorney Clerk to the Commissioners