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HomeMy WebLinkAbout940614 June 14, 1994 Hagerstown, Maryland 21740 The Commissioners attended a Flag Raising ceremony at 9:00 a.m. at the Public Square. The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:25 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Shank, followed by the Pledge of Allegiance to the Flag by the full assemblage. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Total Quality Service meeting at the Addictions Unit of the Health Department; Commissioner Bowers reported on Planning Commission activities; and Commissioner Snook reported on the Western Maryland Health Planning Agency and the United Way Allocations & Review Committee. RE/APPOINTMENTS - COMMISSION FOR WOMEN Motion made by Commissioner Irvin-Craig, seconded by Snook, to reappoint Donna Faith to the Commission for Women for a three year term and to appoint Diana Atfield, Patricia Dayton, Wendy Weiner, and Elizabeth Jacobsen for three year terms. Unanimously approved. APPOINTMENT - WESTERN MARYLAND HEALTH PLANNING AGENCY Motion made by Commissioner Snook, seconded by Shank, to appoint Dr. Robert Brooks to the Western Maryland Health Planning Agency for a three year term to replace Dr. Max Byrkit. Unanimously approved. CONSTRUCTION INSPECTION SERVICES - MT. AETNA ROAD PROJECT Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the Coordinating Committee's recommendation to select KCI Engineers who submitted the low proposal of $22,984 for construction inspection services for the Mt. Aetna Road reconstruction Project. Unanimously Approved. PROPOSED RESOLUTION - ADMISSIONS & AMUSEMENT TAX The Commissioners considered the Resolution presented by the County Attorney to lower the Admissions and Amusement Tax for bingo from 5% to 3% and agreed to delay taking any action on this resolution until next week's meeting. ORGANIZATION - DIVISION OF ECONOMIC & COMMUNITY DEVELOPMENT The Commissioners considered the recommendation to implement the last segment of the personnel study adopted in 1988 and to create the Division of Economic and Community Development. This division would include the Economic Development Commission, the Regional Airport, the Convention & Visitors Bureau, and Community Coordinator. After discussion and review of the job description for Division Chief and Director of the Economic Development Commission, the Commissioners agreed to the concept with the inclusion of the Program Development Coordinator being placed in the new Division. Motion made by Commissioner Snook, seconded by Irvin-Craig, to create the Division of Economic and Community Development which will consist of the Economic Development Commission, the Regional Airport, Convention & Visitors Bureau, Community Coordinator, and Program Development Coordinator. Unanimously approved. LINE ITEM TRANSFER - LANDFILL Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve the line item transfer requested for the Landfill for the transfer of $838 from Office Supplies (20-5-1460-513-000) to Machinery & Equipment (20-5-1463-682-000) to purchase printers for the scale house. Unanimously approved. RENEWAL OF EMERGENCY MUTUAL AID AGREEMENT - MORGAN COUNTY Motion made by Commissioner Shank, seconded by Snook, to approve the Emergency Mutual Aid Agreement with Morgan County, West Virginia, for fire and civil defense support. Unanimously approved. LEASE AGREEMENT - BAPTIST TEMPLE Motion made by Commissioner Shank, seconded by Bowers, to approve the lease agreement with the Baptist Temple for rental of property located at 19900 Beaver Creek Road from the County for one year at $350 per month. Unanimously approved. JUNE 14, 1994 MINUTES, CONT'D. EMERGENCY SHELTER PROGRAM - GRANT AGREEMENT Motion made by Commissioner Shank, seconded by Bowers, to approve the agreement with the State Department of Housing & Community Development through HUD for the Emergency Shelter Program for a grant in the amount of $37,000. Unanimously approved. Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the Certification of Non-Profit Organizations verifying that the two non-profit organizations receiving Emergency Shelter Program grant funds, the Community Action Council and Salvation Army, are non-profit organizations located in Washington County, Maryland. Unanimously approved. Motion made by Commissioner Shank, seconded by Snook, to approve and execute the Sub-recipient agreements to allow Emergency Shelter Program grant funds received by Washington County to be allocated to the Community Action Council in the amount of $32,000 and to the Salvation Army in the amount of $5,000 for homeless services. Unanimously approved. LEASE - JETSTREAM Motion made by Commissioner Snook, seconded by Bowers, to execute a five-year renewable lease for JetStream for the rental of two counter spaces at the Washington County Regional Airport Terminal at the rates included in the Agreement as presented by the County Attorney. Unanimously approved. CONTRACT OF SALE - CHIEF Motion made by Commissioner Snook, seconded by Bowers, to approve the Contract of Sale for 9.856 acres located in the I-70 Industrial Park to the Hagerstown- Washington County Industrial Foundation (CHIEF) as presented by the County Attorney. Unanimously approved. APPROVAL OF MINUTES - JUNE 7, 1994 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of June 7, 1994, as corrected. Unanimously approved. CONVENE IN CLOSED SESSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to convene in Closed Session at 10:33 a.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating in Washington County, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Snook, to reconvene in Regular Session at 11:02 a.m. Unanimously approved. In Closed Session, the Commissioners discussed 2 personnel matters. EMPLOY HOUSING MAINTENANCE TECHNICIAN Motion made by Commissioner Shank, seconded by Bowers, to employ Richard Everhart as Housing Maintenance Technician to fill an existing vacancy in Housing & Community Development. Unanimously approved. EMPLOY - TOURIST INFORMATION SPECIALIST Motion made by Commissioner Bowers, seconded by Shank, to employ Towana Keesecker as Tourist Information Specialist at the Breezewood Center to fill an existing vacancy. Unanimously approved. BID OPENING - INSURANCE - BUILDING & CONTENTS COVERAGE The bids for building and contents coverage insurance were publicly opened and read aloud. Firms participating in the bidding and the premiums quoted were as follows: Local Government Trust - $39,290; Frederick Underwriters, Inc. - $35,309; Wright-Gardner Insurance - $31,926; Insurance One, Inc. - $31,896; and American Phoenix Corporation - $28,530. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - AREA-WIDE BRIDGE MAINTENANCE CONTRACT The bids for Area-Wide Bridge Maintenance Contract Services were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Building Systems, Inc. - $184,530; and Antietam Construction Company -$179,900. The bids will be reviewed by appropriate officials prior to a decision being rendered. JUNE 14, 1994 MINUTES, CONT'D. BID OPENING - BITUMINOUS CONCRETE OVERLAY The bids for bituminous concrete overlay were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows for price per ton in place: P & W Excavating, Inc. - $26.35; Richard F. Kline, Inc. - $27.00; Wolfe & Son, Inc. - $25.99; L.W. Wolfe Enterprises, Inc. - $23.74; and Union Equipment Company - $27.95. The bids will be reviewed by appropriate officials prior to a decision being rendered. CITIZEN PARTICIPATION Donald Allensworth spoke to the Commissioners regarding the Sanitary Commission. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Closed Session at 11:22 a.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating in Washington County, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Bowers, seconded by Irvin-Craig, to reconvene in Regular Session at 11:43 a.m. Unanimously approved. In Closed Session, the Commissioners discussed one matter involving acquisition of property. MONTEREY HOUSE PROJECT - MEMORANDUM OF UNDERSTANDING Town of Hancock officials, Mayor Ralph Wachter, Councilperson Sally Fost, and Town Administrator Louis Close, along with Richard Willson and Karen Hoff from the Housing & Community Development office, met with the Commissioners regarding the Monterey House project. Mr. Willson recommended that the Commissioners partner with Western Maryland Interfaith Housing to pursue either Farmers Home Administration funds or the State's "Partnership Program" funds for development of a frail and elderly housing project on this site. Mr. Willson stated that the County would have to transfer ownership of the property to Western Maryland Interfaith Housing, who would then apply for these grant funds as a non-profit organization, and the County would then contract to manage the project. After discussion, the Commissioners agreed to allow them to proceed with the concept but asked that questions regarding the County's obligations and the parameters of the project be answered before they take the next step. RECESS - LUNCH The Commissioners recessed at 12:16 p.m. for lunch. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Closed Session at 1:17 p.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating in Washington County, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Shank, to reconvene in Regular Session at 1:35 p.m. Unanimously approved. In Closed Session, the Commissioners consulted with counsel regarding 7 legal matters, and discussed 2 matters involving businesses relocating to Washington County from outside the State. ADJOURNMENT - GROUNDBREAKING OF PARAMOUNT ELEMENTARY SCHOOL Motion made by Commissioner Irvin-Craig, seconded by Bowers, to adjourn at 1:36 p.m. to attend the groundbreaking for the new Paramount Elementary School. Unanimously approved. 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