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HomeMy WebLinkAbout940412 April 12, 1994 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Task Force on Homelessness meeting and the Historic District Commission meeting; Commissioner Bowers reported on the Planning Commission meeting; Commissioner Shank reported on the Recreation & Parks Board meeting; and Commissioner Snook reported on the "Choices for Children" Program which is co-sponsored by the Children's Council. 1995 HOMELESSNESS PREVENTION PROGRAM GRANT Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve submittal of the application for a 1995 Homelessness Prevention Program Grant in the amount of $20,200 to the Department of Human Resources. Unanimously approved. SOUTH POINTE SUBDIVISION REVIEW Dean Lowry, Administrative Engineer, provided a six-month review of the South Pointe Subdivision as requested by the Commissioners. Mr. Lowry reported that since the roads in the South Pointe Subdivision were conditionally accepted in October 1993, they have held up well and the County has had no problems with them. STREET ACCEPTANCE POLICY S-3 Mr. Lowry presented Policy S-3, Acceptance of Subdivision Streets into the Washington County Roads System, which has been revised. Mr. Lowry stated that the policy has been streamlined and a meeting was held with the Homebuilders Association and Associated Builders and Contractors. The Commissioners took the policy under consideration at this time. APPROVAL OF MINUTES - MARCH 29, 1994, AND APRIL 5 & 7, 1994 Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the minutes of March 29, 1994, as submitted. Unanimously approved. Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of April 5 and 7, 1994, as corrected. Unanimously approved. QUIT CLAIM DEEDS - REQUEST TO ADVERTISE The Commissioners authorized the County Attorney to proceed with advertising the intent to transfer right-of-way to adjoining property owners of Medway Road and Miller Avenue as requested. The Commissioners asked Mr. France to assure that all adjoining property owners are contacted regarding the proposed transfer. LINE ITEM TRANSFER - NARCOTICS TASK FORCE Motion made by Commissioner Bowers, seconded by Irvin-Craig, to transfer $2,000 from Building Improvements (01-5-1201-581-000) to Office Furniture and Equipment (01-5-1202-687-000) as requested by the Narcotics Task Force Board of Directors. Unanimously approved. COURT HOUSE SIDEWALK RENOVATIONS Gary Rohrer, Chief, Division of Public Works, reviewed the renovations proposed to upgrade the Court House sidewalk. Mr. Rohrer explained that there are problems with tree roots and the sub-grade which needs to be addressed. He stated that the estimated cost of the project is $88,100 and the money is budgeted in the Capital Improvements Program budget and in money for ADA improvements. METROPOLITAN PLANNING ORGANIZATION - TRANSIT ELEMENT OF THE TRANSPORTATION IMPROVEMENT PROGRAM The Commissioners met sitting as the Metropolitan Planning Organization to consider the Transit Element of the Transportation Improvement Program (TIP). Keith Godwin, Transportation Manager, presented the Anticipated Expenditures and Funding Shares for a 3 year period for operating and capital assistance for the Hagerstown Urbanized Area. Mr. Godwin explained that the funding will cover two (2) replacement shuttle cars, a generator, bus washer, and operating assistance. Motion made by Commissioner Bowers, seconded by Irvin-Craig, sitting as the Metropolitan Planning Organization, to approve the Anticipated Expenditures and Funding Shares for the Transit Element of the 1994-97 Transportation Improvement Program for the Hagerstown Urbanized Area as presented. Unanimously approved. APRIL 12, 1994 MINUTES, CONT'D. PROPOSED COMMUNITY ENTERPRISE PROGRAM APPLICATION Neil Curran, Community Development Coordinator, and George Andreve, Director of Community Development for the City of Hagerstown, met with the Commissioners regarding the Community Enterprise Program Application which is due at the Department of Housing & Urban Development by June 30. Mr. Curran reviewed the initial phases of the project and the tracts which qualify for the program. He indicated that a consultant was obtained through an ARC grant for the initial phases of the work but approximately $14,000 will be needed for the remaining consulting work. Mr. Andreve stated that the City will use CDBG funds to pay for half of the consulting work. The Commissioners discussed possible sources for the money, and Mr. Curran indicated that they are trying to obtain authorization to use monies from the Small Cities CDBG program. The Commissioners support the concept of the Community Enterprise Program application and agreed to participate in the funding. FY 1994-95 BUDGET REQUEST - HIRT TEAM Greg Socks, Chief of the Hazardous Incident Response Team (HIRT), presented the FY 1994-95 budget request for the HIRT Team in the amount of $91,080. CITIZEN PARTICIPATION Joseph Walker stated that he feels the Commissioners should examine the legislation regarding bonding authority for the Washington County Sanitary District. FY 1994-95 PROJECTED REVENUES AND EXPENDITURES REVIEW James Young, Director of Finance, and Debra Bastian, Assistant Director, reviewed the projected revenues and expenditures for Fiscal Year 1994-95. Mr. Young reported that the requested expenditures are $11.6 million above the estimated revenues and must be cut to balance the budget. He estimated that the General Fund Budget revenues will have a 5.6% increase or $83,976,200 and revenues of $125,078,434 in Other categories, for a projected Total Revenue of $125,078,434. MATERIALS RECOVERY FACILITY PROPOSAL Robert Davenport, Director of Solid Waste Management, and Harvey Hoch, Recycling Coordinator, met with the Commissioners to consider various questions which were raised at the pre-proposal conference on the Materials Recovery Facility project. The Commissioners decided to charge the operator the prevailing rate, not to exceed $50 per ton, for residue after the materials are recycled. The Commissioners agreed to allow the company who receives the contract to use County scales at the landfill at no charge unless they are being operated outside of normal working hours. The Commissioners also agreed that if the contract with the operator is not renewed after the initial 5 year period, the County will purchase the facility at the appraised value if they choose not to renew the contract, but if it is the operator who cannot fulfill the contract, the County will consider purchasing the facility. GRANT - MARYLAND ENVIRONMENTAL SERVICE Motion made by Commissioner Bowers, seconded by Shank, to approve accepting a Recycling Loan Grant Agreement from the Maryland Environmental Service for a matching grant in the amount of $30,000 for purchase of a windrow turner. Unanimously approved. LANDFILL USER PERMIT FEES The Commissioners agreed to maintain the current landfill user fees for FY 1994-95 but to try to determine a way to pinpoint those who abuse the permit. CONTRACT RENEWAL - LOCKSMITH MAINTENANCE SERVICE Motion made by Commissioner Shank, seconded by Snook, to renew the contract for Locksmith Maintenance Service with Locks Unlimited for a one-year period with an increase in the hourly rate to $20 for a locksmith. Unanimously approved. TRANSFER OF FUNDS - PARKS DEPARTMENT Motion made by Commissioner Snook, seconded by Irvin-Craig, to transfer $5,000 from Parks Attendants Wages (01-5-1801-412-000) to Temporary Wages (01-5-1801- 413-000) to hire temporary personnel to perform maintenance on the softball fields, as requested by the Recreation & Parks Department. Unanimously approved. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Closed Session at 12:15 p.m. with regard to personnel and property matters and to confer with the County Attorney to obtain legal advice, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. APRIL 12, 1994 MINUTES, CONT'D. The Commissioners recessed from 12:20 p.m. to 12:47 p.m. for lunch RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Snook, to reconvene in Regular Session at 1:26 p.m. Unanimously approved. In Closed Session, the Commissioners discussed 3 personnel matters and consulted with counsel to obtain legal advice on 5 matters. AFFIRMATIVE ACTION PLAN Motion made by Commissioner Shank, seconded by Bowers, to approve the Affirmative Action Plan for Women and Minorities and the Affirmative Action Plan for the Handicapped, Disabled Veterans, and Veterans of the Vietnam Era, as presented by the County Attorney. Unanimously approved. EMPLOY - DISABLED CITIZENS COORDINATOR Motion made by Commissioner Shank, seconded by Irvin-Craig, to employ Norman Bassett as Disabled Citizens Coordinator to fill an existing vacancy. Unanimously approved. BUDGET PRESENTATIONS & REVIEW - FISCAL YEAR 1994-95 Capital Improvements Program - Robert Arch, Director of Planning, presented the FY 1994-95 Capital Improvements Program (CIP) budget request in the amount of $22,484,801, with a County share of $11,119,547; Health Department - Dr. John Neill, Health Officer, and Gene Jenkins, Administrator, presented the Health Department's budget for FY 1994-95 which includes a County contribution of $1,836,405; Sheriff's Department - Sheriff Charles Mades presented the Sheriff's Department budget request as follows: Judicial - $379,135, Patrol Division - $1,925,450, and Detention Center - $2,742,701; S.P.C.A. - Paige Hershey, President of the S.P.C.A. Board of Directors, presented the budget for animal control services in the amount of $275,000; and Convention & Visitors Bureau - Robert O'Connor, Director of the Convention & Visitors Bureau, presented the budget request for FY 1994-95 in the amount of $414,625. HAGERSTOWN JUNIOR COLLEGE - TRANSFER WITH CIP BUDGET Motion made by Commissioner Bowers, seconded by Shank, to transfer $15,000 within the Capital Improvements Program Budget from the Central Registration Project to the Learning Resources Center project. Unanimously approved. REQUEST FOR FUNDS The Commissioners took the request for $5,000 in financial support to establish the Anwar Sadat Chair for Population, Development, and Peace at the University of Maryland under consideration. GLENSIDE AVENUE PETITION Barry Teach, Administrator, informed the Commissioners that several of the residents of Glenside Avenue who signed a petition to have the street designated as a dead end street have withdrawn their names from the petition. ADJOURNMENT Motion made by Commissioner Bowers, seconded by Shank, to adjourn at 5:00 p.m. Unanimously approved. County Attorney , Clerk