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HomeMy WebLinkAbout940405 April 5, 1994 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 8:12 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Closed Session at 8:12 a.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating in Washington County, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to reconvene in Regular Session at 8:56 a.m. Unanimously approved. In Closed Session, the Commissioners considered 6 personnel matters and consulted with counsel to obtain legal advice on 4 matters. INVOCATION The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. APPOINTMENT - ADVISORY COMMISSION TO THE BOARD OF HEALTH Motion made by Commissioner Snook, seconded by Bowers, to appoint John McElwee to the Advisory Commission to the Board of Health, representing health care providers, for a three year term. Unanimously approved. EMPLOYMENT - ROADS DEPARTMENT POSITIONS Motion made by Commissioner Bowers, seconded by Irvin-Craig, to employ Edwin Plank as Maintenance Equipment Operator III, David Spessard as Maintenance Equipment Operator II, and Wayne Topper as Laborer, to fill existing vacancies at the Roads Department. Unanimously approved. EMPLOY - MAINTENANCE MAN I - PARKS DEPARTMENT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to employ Kenneth Carrier as Maintenance Man I at the Parks Department to fill an existing vacancy. Unanimously approved. FEBRUARY YOUTH OF THE MONTH AWARD - KRISTI SMITH Commissioner Roulette presented a Certificate of Merit to Kristi Smith in recognition of being selected as the February 1994 Youth of the Month as recommended by the Children's Council. Commissioner Roulette noted Kristi's activities and accomplishments in school, church, and the community and congratulated her on being a superior role model for all youth. Kristi thanked the Commissioners and Children's Council for the award. PROCLAMATION - FAIR HOUSING AWARENESS MONTH Commissioner Snook presented a proclamation to Pat McMillan, Part-time Director of the Washington County Community Housing Resources Board, Inc., naming April 1994 as Fair Housing Awareness Month in Washington County and commending all citizens to observe fair housing practices. MT. AETNA ROAD RECONSTRUCTION PHASE III - ACCEPTANCE OF RIGHT-OF-WAY Motion made by Commissioner Bowers, seconded by Snook, to approve the dedication of right-of-way for Plats 4104, 4105, and 4106 revised, preliminary and final plats for Section A-1 of Black Rock Estates needed for the Mt. Aetna Road Phase III Reconstruction project. Unanimously approved. DETENTION CENTER - E-POD ADDITION - RECONSIDERATION OF BID AWARD Gary Rohrer, Chief, Division of Public Works, met with the Commissioners to inform them that the State Board of Public Works would not agree to approve the County's bid award to Callas Contractors who were low bid for construction of the E-Pod addition of the Detention Center with Alternates 1-3. Mr. Rohrer explained that the Board recommended that the County utilize the State monies allocated for this project and award the bid to the low bidder based on Alternates 1-5, which would be Waynesboro Construction Company at $3,256,700. Motion made by Commissioner Snook, seconded by Bowers, to award the contract for construction of the E-Pod at the Washington County Detention Center to include Alternates 1 through 5, based on the recommendation of the State Board of Public Works, to Waynesboro Construction Company who submitted the low bid of $3,256,700 and to nullify the previous award to Callas Contractors made on December 14, 1993. Unanimously approved. APRIL 5, 1994 MINUTES, CONT'D. DRAINAGE PROBLEM - ROUTE 60/LEITERSBURG CINEMAS Gary Rohrer discussed the problems with drainage in the Route 60/Leitersburg Cinemas area. He informed the Commissioners that the State's hydrologist feels that this is a conveyance problem and can be somewhat alleviated by installing a drainage system which would move the water more quickly through the area. Mr. Rohrer also stated that this will not correct the problem but will reduce the frequency. The State is asking the County to go outside of the its right- of-way for grading channels and swales. The Commissioners considered the list of priority projects for 1994 and took this request under consideration at this time. PUBLIC HEARING - REQUEST TO BE ADDED TO CONTRIBUTION LIST - WASHINGTON COUNTY COMMUNITY HOUSING RESOURCES BOARD, INC. Pat McMillan and Jennifer Short, representing Washington County Community Housing Resources Board, Inc., appeared before the Commissioners to present their request to be added to the list of non-profit agencies to which the County may contribute funds. Ms. Short listed the activities of the group and distributed a copy of its mission statement and goals for 1994-95 along with a copy of the proposed budget. Ms. Short stated that they are requesting $8,280 in a combination of in-kind services a grant funds from the County to supplement the CDBG funding they receive for administrative costs. Richard Willson, Director of Housing & Community Development, spoke in favor of the request. There was no one present to speak in opposition. After discussion, the Commissioners agreed to take this request under consideration at this time. PUBLIC HEARING - REQUEST TO BE ADDED TO CONTRIBUTION LIST - INTERSTATE SERVICE COALITION The Reverend Allan Weatherholt, Jr., presented the request for the Interstate Service Coalition to be added to the list of non-profit agencies to which the County may contribute funds. He informed the Commissioners of the activities and services the group provides to the citizens of that area. Rev. Weatherholt requested a $1,000 contribution from the County for on-going administrative expenses. There was no one present to speak in favor or in opposition to the request. The Commissioners took this request under consideration at this time. METROPOLITAN PLANNING ORGANIZATION - AMENDMENT TO FY 1994-96 HIGHWAY ELEMENT OF THE TRANSPORTATION IMPROVEMENT PROGRAM The Commissioners met sitting as the Metropolitan Planning Organization to consider an amendment to the FY 1994-96 Highway Element of the Transportation Improvement Program. Robert Arch, Director of the Planning Department, stated that the Maryland Department of Transportation has requested this amendment for "Areawide Highway Lighting" to include installation of lighting at various locations in the area. The Commissioners asked that the State provide more detailed information on the projects and also asked that the project include lighting at the intersections of Marsh Pike and Route 60, at Rt. 11 and Showalter Road, and at Rt. 64 at Sycamore Drive and Little Antietam Drive. Motion made by Commissioner Snook, seconded by Bowers, sitting as the Metropolitan Planning Organization, to approve the "Areawide Highway Lighting" project as an amendment to the FY 1994-96 Highway Element of the Transportation Improvement Program. Unanimously approved. METROPOLITAN PLANNING ORGANIZATION - LONG RANGE TRANSPORTATION PLAN - CONSULTANT SELECTION Motion made by Commissioner Bowers, seconded by Snook, sitting as the Metropolitan Planning Organization, to approve the Coordinating Committee's recommendation to select Bellomo-McGee, Inc. (BMI) as the consultant for the Long-Range Transportation Plan, who submitted the low bid meeting specifications of $314,939 for Tasks 1, 2, and 3. Unanimously approved. ENTERPRISE ZONE APPLICATION RENEWAL - WASHINGTON COUNTY REGIONAL AIRPORT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve submitting an application to the Department of Economic & Employment Development to renew the Enterprise Zone designation at the Washington County Regional Airport with an amended boundary to include the area between Airpark Road and I-81, and to state their intent to schedule a public hearing on this application. Unanimously approved. CITIZEN PARTICIPATION Kathy Pompell, owner of New Bingo Island, and Terry Armstrong, Ms. Pompell's accountant, appeared before the Commissioners regarding an article in the newspaper that the Commissioners were possibly going to rescind the Resolution lowering the admissions and amusement tax for bingo for the period May 1, 1990 to October 31, 1993. Ms. Pompell stated that she made an honest mistake when she APRIL 5, 1994 MINUTES, CONT'D. paid the 3% tax rate of the City of Hagerstown instead of the County's 5% tax because she believed her business was located inside the City limits. Ms. Armstrong explained the accounting procedures for reporting the tax and provided the Commissioners with copies of Ms. Pompell's submittals to the State Comptroller's Office on payment of the admissions and amusement tax and records for that period. The Commissioners thanked Ms. Pompell for the information and agreed to take this into consideration in making their decision. FUNKSTOWN VOLUNTEER FIRE COMPANY - RESOLUTION Motion made by Commissioner Bowers, seconded by Snook, to approve the Resolution and public hearing held by the Funkstown Volunteer Fire Company regarding their intent to purchase a 1994 pumper and auxiliary equipment. Unanimously approved. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Shank, to convene in Closed Session at 12:15 p.m. with regard to personnel matters and to confer with the County Attorney to obtain legal advice, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reconvene in Regular Session at 12:56 p.m. Unanimously approved. In Closed Session, the Commissioners consulted with counsel on 3 matters. RECESS - LUNCH The Commissioners recessed at 12:57 p.m. for lunch AFTERNOON SESSION The Afternoon Session was convened at 1:20 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. BUDGET PRESENTATIONS & REVIEW - FISCAL YEAR 1994-95 Hagerstown Junior College - Dr. Norman Shea, President of Hagerstown Junior College, presented the FY 1994-95 budget request for a County contribution of $3,859,770; Regional Airport - Rodney Shoop, Airport Manager, and Wayne Alter, Chairman of the Airport Commission, presented the Airport proposed budget for FY 1994-95 in the amount of $572,767; Economic Development Commission - Leroy Burtner, Director of the Economic Development Commission, presented the Economic Development Commission's budget request for FY 1994-95 in the amount of $262,744; and Landfills - Robert Davenport, Director of Solid Waste Management, and Harvey Hoch, Recycling Coordinator, presented the Landfill budget request for FY 1994-95 in the amount of $2,795,044. Commissioner Bowers was excused from the Meeting at 2:40 p.m. CONSTRUCTION INSPECTION SERVICES - NEW CELL AT LANDFILL Motion made by Commissioner Irvin-Craig, seconded by Snook, to award the contract for construction inspection services for the new cell at the landfill to EBA Engineering who submitted the low bid of $38,948.40. Unanimously approved. APPROVAL OF MINUTES - MARCH 22, 1994 Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of March 22, 1994, as submitted. Unanimously approved. SYSTEM UPGRADE FOR TOTAL ACCOUNTING FOR GOVERNMENTS FINANCIAL SYSTEMS Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve the software update proposal of Government Systems, Inc., to implement its Total Accounting for Governments Financial Systems upgrade, required to connect the software to run on the new IBM AS/400, as a sole source procurement. Unanimously approved. CONTRACT RENEWAL - JANITORIAL SERVICES Motion made by Commissioner Irvin-Craig, seconded by Snook, to renew the contract for janitorial services with Quality Clean, Inc., for 6 locations with a total increase of $559.32 and to renew the contract for janitorial services with Hagerstown Goodwill Industries, Inc., for 4 locations with a 3% increase of $2,571.49. Unanimously approved. APRIL 5, 1994 MINUTES, CONT'D. BID AWARD - SALE OF AUTOMATIC VOTING MACHINES Motion made by Commissioner Shank, seconded by Snook, to award the bid for sale of 159 automatic voting machines to Uni-Lect, Inc., who submitted the high bid of $55,809. Unanimously approved. SEWAGE SLUDGE UTILIZATION PERMIT - DEPARTMENT OF THE ENVIRONMENT The Commissioners agreed not to request an informational meeting by the Department of the Environment for a Sewage Sludge Utilization permit application since the farm is located in Frederick County. EXHIBIT - MARYLAND ASSOCIATION OF COUNTIES SUMMER CONFERENCE The Commissioners discussed the exhibit for the Maryland Association of Counties Summer Conference and agreed to have the Maryland Theatre and Miss Maryland Scholarship Pageant as the theme for the exhibit this year. CONTINGENCY FUND TRANSFER - PARKS DEPARTMENT Motion made by Commissioner Shank, seconded by Snook, to approve a transfer of $3,000 from the Commissioners Contingency (01-5-0101-579-000) to the Parks Department budget to allow them to purchase a back-up motor for the swimming pool at the Marty Snook Memorial Park. Unanimously approved. ADJOURNMENT Motion made by Commissioner Snook, seconded by Shank, to adjourn at 3:40 p.m. Unanimously approved. County Attorney , Clerk