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HomeMy WebLinkAbout880712 July l2, l988 Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at l0:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. WASHINGTON COUNTY REGIONAL PARK DEVELOPMENT Jack Hawbaker, Executive Director of the Planning Commission; Edith Sweigert, Parks Administrator; and Bill Stachoviak, Parks Planner, appeared before the Commissioners to inform them of the comments which they received at the public presentation of the concept plan for the Regional Park. After reviewing the Plan, the Commissioners requested that they increase the number of tennis courts from two to four and the number of pavilions to four. Mr. Hawbaker also discussed the recommendation to provide a bridge over Mt. Aetna Road to allow for safe pedestrian access. He feels the suggestion has merit since the surrounding land is being developed so rapidly. PRESENTATION - HYDRO-CONDUIT Jay Koch, Sales Representative, and Bob Berger, Plant Manager of Hydro-Conduit appeared before the Commissioners to make a presentation for their company, which manufactures reinforced concrete pipe for storm sewers and highway culverts. BID OPENING - ROSE HILL AVENUE The bids for the reconstruction of Rose Hill Avenue were publicly opened and read aloud. The firms participating in the bidding and their proposals were as follows: E. F. Goetz & Son - $63,285 and P & W Excavating, Inc. - $33,950. The bids will be reviewed by appropriate officials prior to a decision being rendered. HAGERSTOWN JUNIOR COLLEGE - ATHLETIC/RECREATION CENTER Dr. Norman Shea, President of Hagerstown Junior College, appeared before the Commissioners to request $20,000 for a mat to cover and protect the gymnasium floor when it is being used for activities other than sporting events. He also informed the Commissioners that they are going to borrow $30,000 for equipment needed for the Wellness Center and that no interest is due until July l5, l989. The Commissioners suggested to Dr. Shea that they loan them the $30,000 at the interest rate of seven percent. Motion made by Commissioner Snook, seconded by Roulette to provide an additional $20,000 to Hagerstown Junior College for a floor mat for the gymnasium and loan them $30,000 at 7% interest for the Wellness Center equipment. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Roulette reported on the Planning Commission meeting. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at ll:50 a.m. in regard to personnel and property matters and to confer with the County Attorney in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously aprpoved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Roulette to reconvene in Regular Session at l:40 p.m. Unanimously approved. MEETING WITH BOARD OF EDUCATION Dr. Wayne Gersen, Superintendent, along with Board of Education members Barbara Stansberry, Marie Byers, and Ken Grove; Student Representative, Robin Cody; and Wayne Stouffer and Tom Downs appeared before the Commissioners to discuss the following items. Boonsboro Addition - Dr. Gersen informed the Commisisoners that the State is unlikely to refund any of the monies needed for the addition at Boonsboro Elementary School since it is being used primarily for additions to the school rather than renovation, but that the Board would still submit the project to the State for their decision. The total project cost for Boonsboro Elementary and Pleasant Valley Elementary is $l.4 million. They hope to have the construction drawings done by November l. JULY l2, l988 MINUTES, CONT'D. - Update on the Career Studies Center which is switching to a one-half day program and the impact it will have. - Additional parking at Smithsburg High School - the Board has decided to construct an additional parking lot in front of the walkway that connects the gym and the main building. The additional lot will cost $l0,800 and provide 3l parking spaces. - A walkway in front of the Fountaindale Elementary School was discussed. Mr. Stouffer informed the Commissioners that a walkway on the south side of Northern Avenue was priced at $20-25,000. - Bester School will be ready by the second week in August. Western Heights and Northern Middle School must enclose areas for additional classroom space for the fifth graders. - An agreement has been reached with the classified employees and a tentative agreement has been reached with the teachers for one year. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at 2:50 p.m. in regard to personnel and property matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin, seconded by Downey to reconvene in Regular Session at 3:30 p.m. Unanimously approved. CONSULTING SERVICES - ECONOMIC DEVELOPMENT COMMISSION Motion made by Commissioner Roulette, seconded by Downey to approve the Coordinating Committee's recommendation to hire The Allen Group to prepare a marketing plan and advertising for the Economic Development Commission. Unanimously approved. CHANGE ORDER - COURT HOUSE ROOF Motion made by Commissioner Downey, seconded by Roulette to approve a change order by Kline Associated Roofing for the Court House roof project to replace 6400 sq. ft. of wood sheeting for an additional $33,957.92. Unanimously approved. RIGHT-OF-WAY - OLD KEEDYSVILLE SCHOOL The Commissioners agreed to advertise their intention to convey right-of-way area near the old Keedysville School to H. C. Foster, after appraisal, with Mr. Foster to pay all costs associated with the conveyance. HOMEOWNERS EMERGENCY MORTGAGE ASSISTANCE PROGRAM Motion made by Commissioner Downey, seconded by Roulette to approve authorizing the President, Ronald L. Bowers, to sign the First Mortgagee's Agreement which will allow Russell and Rose Shifflett, who obtained their loan through the County's l98l Mortgage Revenue Bond issue, to participate in the State's Homeowner's Emergency Mortgage Assistance Program and avoid foreclosure. Unanimously approved. SLUDGE DISPOSAL - MCI Motion made by Commissioner Snook, seconded by Roulette to allow the Maryland Correctional Institution to utilize the County Landfill at Resh Road for sludge disposal as an emergency secondary source, providing the County has adequate space, and limiting the amount of sludge to 400 tons per year. Unanimously approved. AMENDMENT TO PROGRAM OPEN SPACE ANNUAL PROGRAM - BOONSBORO Motion made by Commissioner Roulette, seconded by Snook to amend the County's l989 Annual Program for Progam Open Space by adding the Town of Boonsboro - Shafer Park Development #8, with the Town providing the local share of funds needed. Unanimously approved. TAX ABATEMENT - CERTAINTEED Motion made by Commissioner Roulette, seconded by Snook to approve the tax abatement for Certain-Teed Products Corporation for Fiscal Year l988-89 in the amount of $46,426.76. Unanimously approved. RECESS The Meeting was recessed at 4:l5 p.m. to be reconvened at 7:00 p.m. in City Hall for a joint meeting with the Hagerstown Mayor and City Council. JULY 12, 1988 MINUTES, CONT'D. EVENING SESSION - JOINT MEETING WITH CITY OF HAGERSTOWN The Evening Session was convened in Hagerstown City Hall at 7:00 p.m. by the President Ronald L. Bowers and Mayor Steven Sager, with the following members present: Vice President Richard E. Roulette, and Commissioners R. Lee Downey and Linda C. Irvin. Also present were City Council Members Robert Schleigh, Florence Murdoch, Herman Whitacre, Rod Wagoner and Steven Spalding. SHARPSBURG PIKE SEWER SYSTEM AGREEMENT The Council and Commissioners agreed to re-negotiate the contract for the Sharpsburg Pike Sewer Project. The City Council agreed to provide $200,000 toward the project if the County Commissioners will grant the the City ownership of the system two years after the operation begins, this time will allow the County to recoup their investment in the project. WATER & SEWER SERVICE - 70/40 INTERCHANGE The Commissioners and Council discussed the extension of public water service to the 70/40 interchange area. Rick Thomas, Director of Water Pollution Control, provided three possible ways to extend water service to this area. Steve Feller, City Administrator, and Barry Teach, County Administrator, will serve as the liaison for this proposal and they hope to negotiate an agreement similiar to the CSX agreement between the City, County and developer. REGIONAL PARK ANNEXATION The possible annexation of the Washington County Regional Park was discussed. A determination from the Attorney General's office on several questions regarding annexation are pending and the City Attorney agreed to provide his comments to the Attorney General's office. UPDATE - EASTERN BOULEVARD The City Administrator reported that the plans are essentially complete and that Letters of Understanding with property owners regarding right-of-way have been negotiated and they need to formalize documents with them to transfer property. Mr. Feller stated that they hope to do this in the very near future and then will put the project out for bids. MUNICIPAL STADIUM PROJECT Mayor Sager informed the Commissioners that the bleachers, irrigation and culvert projects at the Stadium are complete and they are ready to start work on the parking lot. It was decided after discussion that if additional funds are available, that a base coat would be put on the entire lot and no top coat will be used. The County Administrator stated that it may be possible to extend the County's contract with Wolfe Brothers to add the Stadium parking lot to the County's overlay contract, in order to obtain the County's price for overlay. Other items discussed were the Water Pollution Control treatment plant and the possibility of a joint study for a new plant, the status of Wesel Boulevard, the annexation of Northern Avenue and the traffic problems at Potomac Avenue and East Magnolia Street. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Irvin to adjourn at 8:20 p.m. Unanimously approved. County Attorney , Clerk