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Home My WebLink About940118 January 18, 1994 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. CHANGE ORDER - OLD CITY/COUNTY LANDFILL Motion made by Commissioner Snook, seconded by Bowers, to approve the final Change Order for the old City/County Landfill project which is a credit to the County of $44,108.63 for quantities of materials which were estimated in the bid but not needed for the project. Unanimously approved. PROGRESS REPORT - UPDATES ON VARIOUS PROJECTS Gary Rohrer, Chief, Division of Public Works, provided progress reports on the Airport spec building project, the Blairs Valley Road project, expansion of the HIRT Team facilities, and the Park View Meadows drainage project. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Commission for Women meeting and Commissioner Bowers reported on the Planning Commission meeting. APPROVAL OF MINUTES - JANUARY 4, 1994 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of the January 4, 1994, meeting as submitted. Unanimously approved. REVIEW OF POSITION DESCRIPTION - EMERGENCY SERVICES COORDINATOR The Commissioners reviewed the draft position description for the Emergency Services Coordinator and, after revision, approved the advertising for the position. CLOSING-OUT SALE - HIGHWAY FURNITURE MART Motion made by Commissioner Bowers, seconded by Snook, to approve the Closing- Out Sale permit for Highway Furniture Mart as presented, with the sale period from January 20 through April 30, 1994. Unanimously approved. MUNICIPAL MEETING SCHEDULES - TAX DIFFERENTIAL Barry Teach, County Administrator, reviewed the following schedules for tax differential meetings in the municipalities: January 25 - Hancock and Clear Spring; February 1 - Williamsport; February 8 - Funkstown/Smithsburg; February 22 - Keedysville/Sharpsburg; March 1 - Boonsboro; and March 8 - Hagerstown. PUBLIC HEARING - UPDATE TO RECYCLING PLAN The Commissioners convened the public hearing at 10:34 a.m. in order to consider the update to the County Recycling Plan and to hear any comments from the public regarding this update. Robert Arch, Director of the Planning Department, and Bill Stachoviak, Associate Planner, informed the Commissioners that four public meetings were held throughout the County on the Recycling Plan update. Due to the adverse weather conditions, the Commissioners asked that the hearing be rescheduled and readvertised. UPDATE ON COUNTY AND STATE ROAD CONDITIONS Ted Wolford, Roads Department Superintendent, and Leon Kerns, Resident Maintenance Engineer for the State Highway Administration, met with the Commissioners to provide an update on County and State road conditions. Mr. Wolford stated that between 15 and 18 inches of snow fell yesterday and that 30 County trucks are plowing. He noted that, as of this morning, all County roads are open. Mr. Kerns stated that the interstate roads system is 50% clear but the secondary roads are experiencing some drifting. The Commissioners commended the roads crews for doing such a good job. PUBLIC HEARING - METROPOLITAN PLANNING ORGANIZATION - 1994 AMERICANS WITH DISABILITIES ACT PLAN UPDATE The Commissioners convened the public hearing sitting as the Metropolitan Planning Organization, to consider the 1994 Americans with Disabilities Act (ADA) Plan Update. Keith Godwin, Manager of the Transportation Commission, and Mary Taylor, Coordinator for the SSTAP Program, reviewed the updates and the Milestone Progress Report. Ms. Taylor indicated that State funding has been restored and they will now be able to work on the plan to come into compliance. She also explained that the County expects the delivery of 9 new fixed-route buses which are handicapped accessible and they will also be providing complimentary JANUARY 18, 1994 MINUTES, CONT'D. paratransit services. There was no one present to speak in favor of or in opposition to the update. Motion made by Commissioner Bowers, seconded by Irvin-Craig, sitting as the Metropolitan Planning Organization, to approve the 1994 Americans with Disabilities Act Plan Update for Transportation, as presented. Unanimously approved. CITIZEN PARTICIPATION There was no one present who wished to participate. REQUEST FOR CONTRIBUTION - MISS WASHINGTON COUNTY SCHOLARSHIP FOUNDATION Motion made by Commissioner Snook, seconded by Shank, to approve the request for a contribution to the Miss Washington County Scholarship Foundation in the amount of $1,000 with funds to be taken from the Commissioners' Contingency Fund. Unanimously approved. PURCHASE OF FAX MACHINE - CONTINGENCY FUND Motion made by Commissioner Snook, seconded by Bowers, to approve the expenditure of $2,000 for a fax machine and master cartridge for the Commissioners' office and County Attorney's office with funds to be taken from the Commissioners' Contingency Fund. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Shank, seconded by Bowers, to convene in Executive Session at 11:11 a.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating in Washington County, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reconvene in Regular Session at 12:04 p.m. Unanimously approved. In Closed Session, the Commissioners discussed two personnel matters, consulted with the County Attorney regarding the acquisition of real estate and regarding the Monterey Housing Project in Hancock. The Commissioners also consulted with counsel concerning revisions to the Ft. Tonoloway Park Lease. The Commissioners also consulted with the County Attorney regarding collective bargaining arrangements with County employees and proposed legislation submitted by the Commissioners to the Delegation for this legislative session. The Commissioners further discussed negotiations regarding CDBG funding for a business in Washington County and the shuttle service to Whitetail Ski Resort. EMPLOY - RECEPTIONIST/INFORMATION SPECIALIST - HOUSING & COMMUNITY DEVELOPMENT Motion made by Commissioner Shank, seconded by Bowers, to employ Peggy Russ as Receptionist/Information Specialist in the Housing & Community Development Office to fill the existing vacancy. Unanimously approved. REAPPOINTMENT - ETHICS COMMISSION Motion made by Commissioner Shank, seconded by Bowers, to reappoint David Emmert to the Ethics Commission for a three year term, based upon his willingness to serve. Unanimously approved. RESOLUTION - PUBLIC IMPROVEMENT BONDS OF 1994 Motion made by Commissioner Snook, seconded by Bowers, to approve the Resolution authorizing and empowering the County to issue and sell at public sale the General Obligation Serial Maturity Bonds in the amount of $9,900,000 to be known as "Washington County, Maryland, Public Improvements Bonds of 1994", and which approved the form of Notice of Sale and the form of advertisement, the First National Bank of Maryland as Paying Agent and Bond Registrar, and which approved the form of the Preliminary Official Statement. Unanimously approved. (Copy of executed Resolution attached.) RECESS - LUNCH The Commissioners recessed at 12:09 p.m. for lunch. AFTERNOON SESSION The Afternoon Session was convened at 12:58 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. JANUARY 18, 1994 MINUTES, CONT'D. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Executive Session at 12:59 p.m. with regard to personnel matters and to confer with the County Attorney to obtain legal advice, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin-Craig, seconded by Shank, to reconvene in Regular Session at 2:28 p.m. Unanimously approved. In Closed Session the Commissioners discussed one personnel matter and the manner in which the County is involved in the unemployment process with particular reference to one personnel case. ADJOURNMENT Motion made by Commissioner Irvin-Craig, seconded by Snook, to adjourn at 2:29 p.m. Unanimously approved. County Attorney Clerk