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HomeMy WebLinkAbout930518 May 18, 1993 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. SOIL CONSERVATION SERVICE - EARTH DAY POSTER CONTEST WINNERS Donald Spickler, Chairman of the Soil Conservation District Board, appeared before the Commissioners to present the Earth Day Poster Contest winners with their prizes. Mr. Spickler introduced the first and second place winners and displayed their art work for the following categories: Kindergarten/1st Grade - lst place - Katherine Roza, 2nd place - Emily Foltz; Grades 2-3 - lst place - Tiffany Needy, 2nd place - Brittany Shoaf; Grades 4-6 - lst place - Nathan Strock, 2nd place - Lisa Holler; Grades 7-9 - lst place - Tara Espinosa, 2nd place - Summer Ebersole; Grades 10-12 - 1st place - Benjamin Wade, 2nd place - Jordon Knicely. The Commissioners thanked the Soil Conservation Service for its efforts and wished the participants good luck in the State contest. PROCLAMATION - EMERGENCY MEDICAL SERVICES WEEK Commissioner Irvin-Craig presented a proclamation to Malcolm Hutto honoring the week of May 23-29, 1993, as Emergency Medical Services Week in Washington County, and commending this observance to all citizens. Mr. Hutto thanked the Commissioners for the proclamation and introduced the EMS providers who were in attendance. CDBG APPLICATION - PROPOSED CROSS CREEK PROJECT Karen Hoff, Multi-Family Housing Specialist, met with the Commissioners to answer their questions regarding the proposed portion of the CDBG application for the Cross Creek housing project. Ms. Hoff assured the Commissioners that the HCD office would require 100% of the developer's contribution in escrow and would not begin until Phase I-A of the project is 80% underway. Ms. Hoff also explained that the monies could be used toward another similar project if Cross Creek is not developed. The Commissioners took the matter under advisement. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported that she would be attending the ceremony honoring Washington County Trooper, Michael Kretzer, as Trooper of the Year and also reported on the Commission for Women meeting, the Task Force on Homelessness meeting, the Airport Commission meeting, and the Western Maryland Consortium Board meeting; Commissioner Snook reported on the United Way Budget Committee meeting; Commissioner Bowers reported on the Planning Commission meeting; and Commissioner Shank reported on the Housing Authority meeting. APPROVAL OF MINUTES - MAY 4 & 11, 1993 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of May 4, 1993, as submitted. Unanimously approved. Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of May 11, 1993, as corrected. Unanimously approved. BID AWARDS: General Aviation Hangar Motion made by Commissioner Snook, seconded by Irvin-Craig, to award the bid for the General Aviation Hangar project to Kerlin Excavating/Paving who submitted the low base bid of $39,410, plus the cost of the Performance/Payment Bond of $701. Unanimously approved. Computer Maintenance Contract Motion made by Commissioner Shank, seconded by Bowers, to renew the bid for computer maintenance to Entre Tele-Plus Computer for a one year period per monthly maintenance rates as stated in PUR-348 dated June 18, 1991. Unanimously approved. Trash Removal - County Facilities Motion made by Commissioner Snook, seconded by Bowers, to award the bid for trash removal to Eastern Waste Industries, Inc., who submitted the low bid of $19,306.44, for a one year period. Unanimously approved. MAY 18, 1993 MINUTES, CONT'D. Elevator Maintenance Service Motion made by Commissioner Snook, seconded by Shank, to award the bid for elevator maintenance service to Otis Elevator Company who submitted the low bid of $15,420, and the following service rates for time not covered by the Maintenance Contract: Regular - $85/hour, Overtime - $124/hour. Unanimously approved. Pest Control Motion made by Commissioner Bowers, seconded by Irvin-Craig, to award the bid for pest control service to Tri-State Termite & Pest Control, who submitted the low bid of $3,622. Unanimously approved. CONSULTANT SELECTION - SEMPLE RUN DRAINAGE STUDY Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the Coordinating Committee's recommendation and award the contract for design of the Semple Run Drainage Study to ACER Engineers who submitted the low proposal of $32,536. Unanimously approved. METROPOLITAN PLANNING ORGANIZATION MEETING - AMENDMENT TO 1993 TRANSPORTATION IMPROVEMENT PROJECT The Commissioners met sitting as the Metropolitan Planning Organization at 10:30 a.m. to consider an amendment to the Transportation Element of the 1993 Transportation Improvement Project. Keith Godwin, Manager of the County Commuter, explained that operating assistance was inadvertently omitted by the State and that capital items should be reflected in FY 1994. Motion made by Commissioner Bowers, seconded by Irvin-Craig, as the Metropolitan Planning Organization, to approve the amendment to the 1993 Transportation Element of the FY 1993-94 Transportation Improvement Project. Unanimously approved. CONVENE IN CLOSED SESSION Motion made by Commissioner Shank, seconded by Snook, to convene in Closed Session at 10:40 a.m. with regard to personnel and property matters, and to confer with the County Attorney to obtain legal advice in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reconvene in Regular Session at 11:01 a.m. Unanimously approved. REAPPOINTMENT - BOARD OF ZONING APPEALS Motion made by Commissioner Snook, seconded by Irvin-Craig, to reappoint Richard Douglas to the Board of Zoning Appeals for a 3 year term. Unanimously approved. SUMMER EMPLOYMENT - VISITORS & CONVENTION BUREAU Motion made by Commissioner Snook, seconded by Irvin-Craig, to employ Jason Partlow, Timothy Hawbaker, and Kristin Harp, at the Visitors & Convention Bureau Tourist Information Centers. Unanimously approved. BID OPENING - MAUGANS AVENUE/ROUTE 11 INTERSECTION IMPROVEMENTS Bids for improvements to the Maugans Avenue/Route 11 intersection were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: C. William Hetzer, Inc. - $339,206.10; and L. W. Wolfe Enterprises - $564,920. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in this Session.) CITIZEN PARTICIPATION Donald Allensworth expressed concerns over the Planning Commission recommendation for the rezoning case on Walnut Point Road. The Grace Academy junior and senior class students were in attendance to observe the Commissioners' meeting. RECESS - ANNUAL ELECTED OFFICIALS LUNCHEON The Commissioners recessed at 11:40 a.m. to attend the annual Elected Officials Luncheon at the Venice Inn. AFTERNOON SESSION The Afternoon Session was convened at 1:40 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. MAY 18, 1993 MINUTES, CONT'D. BOARD OF EDUCATION - CAPITAL PROGRAMS The Commissioners met with Board of Education members B. Marie Byers, Janice Cirincione, and Kenneth Grove. Also in attendance were Dr. Wayne Gersen, Superintendent of Schools, and Wayne Stouffer, Director of Finance. Board members identified priories in school construction, systemic projects, and maintenance projects in the 5-year capital program. Dr. Gersen stated that the Board of Education had made the assumption that the Commissioners would provide $5 million each year for capital projects, and if the Commissioners can't make that commitment in 1996 and 1997 they must revisit their CIP budget for 1994-95. After discussion and questions, the Commissioners requested that the Board of Education prepare a Capital program for years beyond FY 94-95 with a maximum of $2.5 million in local funds. CONVENE IN CLOSED SESSION Motion made by Commissioner Irvin-Craig, seconded by Shank, to convene in Closed Session at 2:32 p.m. with regard to personnel and property matters, and to confer with the County Attorney to obtain legal advice in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Snook, to reconvene in Regular Session at 4:48 p.m. Unanimously approved. REVISED BYLAWS - DRUG & ALCOHOL ABUSE ADVISORY COUNCIL Motion made by Commissioner Irvin-Craig, seconded by Shank, to adopt the revised bylaws for the Drug & Alcohol Abuse Advisory Council as presented by the County Attorney. Unanimously approved. REVISED BYLAWS - VISITORS & CONVENTION BUREAU Motion made by Commissioner Bowers, seconded by Shank, to adopt the bylaws, as amended, for the Visitors & Convention Bureau, as presented by the County Attorney. Unanimously approved. ADOPTION OF RETIREMENT INVESTMENT POLICY Motion made by Commissioner Bowers, seconded by Shank, to adopt the retirement investment policy as presented by the County Attorney. Unanimously approved. HOMELESS PREVENTION PROGRAM CONTRACT Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the contract with the State Department of Human Resources for acceptance of a grant in the amount of $20,200 for the Homeless Prevention Services Program to be administered by Housing & Community Development. Unanimously approved. FY 1994 HOUSING COUNSELOR SERVICES PROGRAM CONTRACT Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the Fiscal Year 1994 contract between Housing & Community Development and the Department of Human Resources for the Housing Counselor Services Program for a one year period. Unanimously approved. INTERGOVERNMENTAL AGREEMENT - DEPARTMENT OF ECONOMIC & EMPLOYMENT DEVELOPMENT Motion made by Commissioner Shank, seconded by Bowers, to approve the agreement with the Department of Economic & Employment Development to pay the salary of Elizabeth Wallech at the I-70 Tourist Information Center in the amount of $16,203, for a one year period. Unanimously approved. BID AWARD - MAUGANS AVENUE/ROUTE 11 INTERSECTION IMPROVEMENTS Motion made by Commissioner Snook, seconded by Irvin-Craig, to award the bid for intersection improvements at the Maugans Avenue/Route 11 intersection to C. William Hetzer, Inc., who submitted the low revised bid of $338,880.10. Unanimously approved. The Commissioners asked Mr. Teach to meet with the Director of Finance before the May 25 meeting with regard to the shortfall of $130,000 for this project. EMPLOY - ACCOUNTING CLERK II Motion made by Commissioner Snook, seconded by Shank, to employ Sharon Green as Accounting Clerk II in the Accounting Department to fill an existing vacancy. Unanimously approved. RECESS The Commissioners recessed at 4:54 p.m. MAY 18, 1993 MINUTES, CONT'D. PUBLIC HEARING - PROPOSED FY 1994 BUDGET, CONSTANT YIELD TAX RATE, AND PROPOSED LOCAL INCOME TAX INCREASE The Public Hearing to consider the Fiscal Year 1994 proposed budget, the property tax rate, and the proposed local income tax increase was called to order at 7:00 p.m. in Court Room #1 by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. Barry Teach, County Administrator, announced that the public hearing is being held to permit the residents of Washington County to comment concerning the Commissioners' intention to continue the current property tax rate of $2.21 per $100 of assessed valuation for Fiscal Year 1994, as required by the Tax Property Article of the Annotated Code of Maryland, Sections 2-205 and 6-508; the proposed Fiscal Year 1994 budget; and the proposal to increase the local income tax from 50% to 52%. Mr. Teach provided a detailed presentation of the proposed General Fund budget which totals $80,021,030; the Highway Fund budget in the amount of $10,528,354; and the Capital Projects budget in the amount of $19,382,454. Mr. Teach also explained the proposal to increase the local income tax rate from 50% to 52%. The hearing was then opened for questions and public testimony. After all testimony was given, Mr. Teach announced that in accordance with provisions of the Tax Property Article, the Board of County Commissioners will adopt the tax rate for Fiscal Year 1994 on May 25, 1993, at 10:00 a.m., in the Commissioners' meeting room in the County Administration Building. The hearing was closed at 10:35 p.m. and the meeting adjourned. County Attorney , Clerk