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HomeMy WebLinkAbout930427 April 27, 1993 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, Gregory I. Snook, and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Irvin-Craig, followed by the Pledge of Allegiance to the Flag by the full assemblage. MAY YOUTH OF THE MONTH AWARD - MICHELLE FREEMAN Commissioner Bowers presented a Certificate of Merit to Michelle Freeman as the recipient of the May 1993 Youth of the Month Award, as recommended by the Washington County Children's Council. Commissioner Bowers listed Michelle's activities and accomplishments and congratulated her for being a superior role model for all our youth. Miss Freeman thanked the Commissioners and the Children's Council for the award and introduced her family. PROCLAMATION - B.P.O.E. NATIONAL YOUTH WEEK Commissioner Roulette presented a proclamation to representatives of the Elk's Club declaring the week of May 1-7, 1993 as B.P.O.E. National Youth Week in Washington County and urging all departments of government, civic and fraternal organizations, and all citizens in general to participate wholeheartedly in this observation. HOMELESSNESS PREVENTION GRANT APPLICATION Motion made by Commissioner Bowers, seconded by Irvin-Craig, to authorize submittal of an application for Homelessness Prevention Program grant monies in the amount of $20,200 to the Department of Human Resources. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Historic Trust seminar on preservation of local culture and the Economic Development Commission meeting; Commissioner Bowers reminded the Commissioners that the School Construction Task Force meeting is scheduled for May 13; Commissioner Snook reported on the Parent-Child Center Telethon; and Commissioner Shank reported on the Transportation Advisory Committee meeting. METROPOLITAN PLANNING ORGANIZATION MEETING The Commissioners convened sitting as the Metropolitan Planning Organization at 9:30 a.m. in order to consider a list of roads submitted by the State Department of Transportation for inclusion with the National Highway System. Robert Arch, Director of Planning, indicated that the roads listed by the State are as follows: I-68 from Allegany County to I-70, I-70 from the Pennsylvania State Line to the Frederick County line, I-81 from the West Virginia State Line to the Pennsylvania State line, Camp Ritchie MD 550 to the Pennsylvania State Line, and U.S. Route 340 from the West Virginia State Line to the Frederick County line, for a total of 62.9 miles. Motion made by Commissioner Shank, seconded by Bowers, to approve the list of roads located in Washington County, which were submitted by the Maryland Department of Transportation, for inclusion with the National Highway System. Unanimously approved. APPROVAL OF MINUTES - APRIL 20, 1993 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of April 20, 1993, as submitted. Unanimously approved. WAIVER OF PERMIT FEE - WILLIAMSPORT YOUTH CENTER Motion made by Commissioner Shank, seconded by Bowers, to waive the permit fee for four video games for the Williamsport Youth Center, as requested by the Town of Williamsport. Unanimously approved. RENEWAL OF CONTRACT - TRANSPORTATION OF INDIGENT PATIENTS Motion made by Commissioner Bowers, seconded by Irvin-Craig, to renew the contract for transportation of indigent patients for a one-year period with County Medical Transport, Inc., with no change in fees. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to amend the Main Motion to make the approval contingent upon the contract not being funded through State revenues. Unanimously approved. The Main Motion, as amended, was unanimously approved. APRIL 27, 1993 MINUTES, CONT'D. TRANSFER OF PROPERTY - BEAVER CREEK COMMUNITY CENTER Ralph France, County Attorney, stated that the County has advertised its intention to transfer the Beaver Creek Community Center property to the adjacent Beaver Creek Christian Church by quit claim deed, and he has received no comments in response to this advertisement. The Commissioners agreed to convey the property but asked that the Church be advised that any alterations to the Community Center are subject to the historic review process in place. Motion made by Commissioner Snook, seconded by Bowers, to convey by quit claim deed the property known as the Beaver Creek Community Center to the adjacent Beaver Creek Christian Church. Unanimously approved. EXHIBIT SPACE - MARYLAND ASSOCIATION OF COUNTIES SUMMER CONFERENCE The Commissioners agreed to lease exhibit space for the Maryland Association of Counties Summer Conference, using Tour DuPont as the theme. CONSULTANT SELECTION - HOUSING REHABILITATION SPECIALIST & ANTIETAM STATION FEASIBILITY STUDY Motion made by Commissioner Snook, seconded by Irvin-Craig, to accept the recommendation of the Coordinating Committee and select Alfred Hobbs, who submitted the low fee proposal of $20 per hour, as Housing Rehabilitation Specialist. Unanimously approved. Motion made by Commissioner Irvin-Craig, seconded by Bowers, to accept the recommendation of the Coordinating Committee and select Design Build Architects, who submitted the low fee proposal of $3,300, to perform the Antietam Station Feasibility Study. Unanimously approved. LINE ITEM TRANSFER - DEPARTMENT OF PUBLIC WORKS Motion made by Commissioner Snook, seconded by Bowers, to approve the transfer of $1,000 from Professional Consulting Fees (01-5-0161-525-000) to Dues & Conventions (01-5-0161-526-000) as requested by the Department of Public Works. Unanimously approved. PROPOSED RETIREMENT PLAN INVESTMENT POLICY James Stahl, President, and Jon Kretzner, Director of Consulting Services, for Beall, Garner, Screen & Geare, presented the draft of the proposed Retirement Plan Investment Policy for their review. Mr. Stahl indicated that the statement includes alternative wording reflecting aggressive, conservative, or "middle of the road" policies. He indicated that the Commissioners should determine where they want to be on that spectrum before they begin the process of requesting proposals from potential investment managers. The Commissioners discussed the plan presented and stated that they will review the Investment Policy Statement further before making a determination on the wording for the policy. JOINT PUBLIC HEARING - REZONING TEXT AMENDMENTS - RZ-93-4 & FA-93-1 Commissioner Roulette and Planning Commission Chairman, Bertrand Iseminger, convened a Joint Public Hearing at 10:30 a.m. in order to hear testimony regarding proposed rezoning text amendments. Also present, along with the County Commissioners, were Planning Commission members Donald Spickler, Donald Zombro, Bernard Moser, and ex-officio member Commissioner Ronald L. Bowers. RZ-93-4 Timothy Lung, Associate Planner, presented the Staff Report and Analysis, dated April 4, 1993, and asked that it be entered into the record. Mr. Lung stated that the changes proposed in RZ-93-4 are the result of concerns regarding businesses which are established and operated for a limited amount of time during the year or on a temporary basis. Mr. Iseminger then opened the hearing for public comments. After hearing all testimony, Mr. Iseminger announced that the record will be held open for ten (10) days in order to accept any written testimony. FA-93-1 Stephen Goodrich, Senior Planner, presented FA-93-1, an amendment to the Forest Conservation Ordinance which was adopted February 2, 1993, and entered the Staff Report into the record. Mr. Goodrich stated that FA-93-1 clarifies the intent of Section 3.2 F of the Forest Conservation Ordinance in PUD, PI and PB zones, and would only exempt sites that had received zoning approval before the effective date of the Ordinance. After hearing all testimony, both in favor of and in opposition to the proposed amendment, the Chairman stated that the record will be held open for ten (10) days in order to receive any written testimony. In recognition of Mr. Zombro's last meeting, the Commissioners thanked him for his years of service on the Planning Commission and gave him their best wishes for an enjoyable retirement. APRIL 27, 1993 MINUTES, CONT'D. BID OPENING - NEWCOMER ROAD BRIDGE Bids were publicly opened and read aloud for the Newcomer Road Bridge project. The following firms and their proposals were as follows: Building Systems, Inc. - $89,152; Fayetteville Contractors, Inc. - $126,813; Mil-Car Contracting - $117,291; C. William Hetzer, Inc. - $111,063; Edwin A. & John O. Crandell, Inc. -$139,480; and L. W. Wolfe Enterprises - $95,681. The bids will be reviewed by appropriate officials prior to a decision being rendered. CITIZENS PARTICIPATION Jeannine Humphrey and Libby Earley, representing the League of Women Voters, informed the Commissioners that the League voted to suspend its programs for one year and appointed a committee to study the future of the organization in Washington County. Dave Pershing spoke to the Commissioners regarding his concerns with the State's Rail-Trail Program. Donald Allensworth commented on an article in the newspaper and on the Planning Commission's meeting regarding expansion of public sewer service. PROCLAMATION - SOIL & WATER STEWARDSHIP WEEK Commissioner Roulette presented a proclamation to Soil Conservation Service Board members proclaiming the week of April 25 - May 2, 1993, as Soil & Water Stewardship Week in Washington County honoring those who work to protect our resources. RESOLUTION - BCM ENGINEERING STUDY Motion made by Commissioner Bowers, seconded by Shank, to approve the Resolution adopting the BCM Engineering Study as presented by the County Attorney. Unanimously approved. LINE ITEM TRANSFER - VISITORS & CONVENTION BUREAU Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the transfer of $5,000 from Advertising to LOC Tour DuPont, as requested by the Visitors & Convention Bureau. Unanimously approved. HVAC MAINTENANCE CONTRACT The Commissioners agreed to rebid the HVAC maintenance contract rather than renew the current contract with the requested rate increase. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Closed Session at 11:38 a.m. with regard to personnel and property matters, and to confer with the County Attorney to obtain legal advice in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Shank, to reconvene in Regular Session at 11:53 a.m. Unanimously approved. RECESS - LUNCHEON - SOIL CONSERVATION SERVICE The Commissioners recessed at 11:53 a.m. to attend a luncheon hosted by the Soil Conservation Service in recognition of Soil Stewardship Week. AFTERNOON SESSION The Afternoon Session was convened at 1:24 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. CONVENE IN CLOSED SESSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to convene in Closed Session at 1:25 p.m. with regard to personnel and property matters, and to confer with the County Attorney to obtain legal advice in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reconvene in Regular Session at 2:35 p.m. Unanimously approved. APPOINTMENT - PLANNING COMMISSION Motion made by Commissioner Snook, seconded by Shank, to appoint Jack Bowen to the Planning Commission to fill the unexpired term of Donald Zombro extending to January 31, 1997. Unanimously approved. APRIL 27, 1993 MINUTES, CONT'D. EMPLOY - PART-TIME BUS ATTENDANT Motion made by Commissioner Snook, seconded by Irvin-Craig, to employ Harry Younger as Part-time Bus Attendant at the County Commuter to fill an existing vacancy. Unanimously approved. BUDGET WORKSHOP The Commissioners and James Young, Director of Finance, held a workshop session beginning at 2:45 p.m. to review Fiscal Year 1993-94 budget requests. ADJOURNMENT Motion made by Commissioner Shank, seconded by Snook, to adjourn at 4:45 p.m. Unanimously approved. County Attorney , Clerk