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Home My WebLink About930420 April 20, 1993 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, Gregory I. Snook, and John S. Shank. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - UNITED WAY V.I.P. WEEK Commissioner Roulette presented a proclamation to Kathy Vogt, Executive Director of the United Way, proclaiming the week of April 18-24, 1993, as Washington County United Way V.I.P. Week and encouraging all citizens to join in and thank the volunteers who generously give of their time and talents to make Washington County a better place to work and live. APPROVAL OF MINUTES - APRIL 12 & 13, 1993 Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the minutes of April 12 and 13, 1993, as amended. Unanimously approved. PROPOSED AMENDMENTS TO BY-LAWS - DRUG & ALCOHOL ABUSE ADVISORY COUNCIL Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the amendments to the Drug & Alcohol Abuse Advisory Council by-laws as recommended by the members of the Council, with the clarification suggested for Section 3.b, reflecting that the membership shall be appointed by the Board of County Commissioners. Unanimously approved. BID AWARD - TRAFFIC SIGNAL - WESTERN MARYLAND PARKWAY AT ROUTE 40 Motion made by Commissioner Shank, seconded by Irvin-Craig, to award the bid for a traffic signal at Western Maryland Parkway at Route 40 to Callas Contractors, which submitted the low bid totalling $82,900, and to waive the technicality regarding subcontractors, since both bids received contained technicalities. Unanimously approved. BID AWARD - OLD FORGE ROAD BRIDGE Motion made by Commissioner Irvin-Craig, seconded by Bowers, to award the bid for Old Forge Bridge to C. William Hetzer, Inc., who submitted the low bid of $88,718, and to approve an additional $1,200 for concrete which was required to correct a mistake in quantities contained in the bid documents. Unanimously approved. DAM #5 ROAD BRIDGE - CONTRACT MODIFICATION Motion made by Commissioner Snook, seconded by Shank, to accept the recommendation of the County Engineer to modify the contract for the Dam #5 Road Bridge, awarded on January 26, 1993, due to a mistake made by the design consultant, which will add an additional $27,260.75 and 15 additional working days and to send a letter expressing concerns to the design consultant on the error. Unanimously approved. PUBLIC HEARING - HIGHWAY INTERCHANGE - GROUP 1 Barry Teach, County Administrator, informed the Commissioners that the public hearing for Group 1 for the Highway Interchange comprehensive rezonings is scheduled for May 24 at 7:00 p.m. in the auditorium at Hagerstown Junior College. HOUSING COUNSELOR PROGRAM GRANT APPLICATION Motion made by Commissioner Snook, seconded by Bowers, to authorize submittal of an application for renewal of the Housing Counselor Program Grant to the State Department of Human Resources in the amount of $29,170 for salaries and client assistance. Unanimously approved. HOUSING PRESERVATION GRANT PROGRAM APPLICATION Motion made by Commissioner Snook, seconded by Irvin-Craig, to authorize the submittal of a Housing Preservation Grant application to the Farmers Home Administration in the amount of $110,000. Unanimously approved. REAPPOINTMENT - ADULT PUBLIC GUARDIANSHIP REVIEW BOARD Motion made by Commissioner Shank, seconded by Irvin-Craig, to reappoint G. Clair Baker and Dr. Allen W. Ditto to the Adult Public Guardianship Review Board for three year terms. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Drug and Alcohol Abuse Advisory Council meeting; Commissioner Snook reported on the Children's Council meeting; and Commissioner Shank reported on the Western Maryland Center Board meeting. APRIL 20, 1993 MINUTES, CONT'D. RENEWAL OF SERVICE CONTRACTS Motion made by Commissioner Bowers, seconded by Snook, to renew the contract for janitorial service with Quality Clean, Inc., for the Washington County Landfill, the Visitors & Convention Bureau, Extension Office, Parkview Knoll, Blue Mountain Estates, and Schoolhouse Manor, in the amount of $12,263.88 annually. Unanimously approved. Motion made by Commissioner Snook, seconded by Shank, to renew the contract with Goodwill Industries for janitorial services at the Court House and Annex, County Administration Building, and District Court, for a total annual amount of $83,625.60, which is a 2.5% increase. Motion carried with Commissioners Irvin-Craig, Shank, Snook, and Roulette voting "AYE" and Commissioner Bowers voting "NO". Motion made by Commissioner Bowers, seconded by Shank, to renew the heating and air conditioning maintenance contract with Robert F. Zeigler at the 1992-93 rate of $56,060, to reject the rate increase requested, and to rebid the contract if this is not acceptable. Unanimously approved. FY 1993-94 REVENUE & EXPENDITURE BUDGET REVIEW James Young, Director of Finance, reviewed the Fiscal Year 1993-94 Revenue and Expenditure budget with the Commissioners. Mr. Young reported that the requested expenditures for 1993-94 are $9,500,000 above estimated revenues. He estimated an $3.6 million in additional revenues but reminded the Commissioners of the $3.4 million which will be necessary to pay Social Security taxes for the Board of Education, Hagerstown Junior College and the Library. Mr. Young also stated that the budget can be reduced by $4.2 million if the Commissioners accept the recommendation of the Capital Improvements Projects Committee. The Commissioners will begin reviewing budget requests this afternoon in a workshop session. CITIZEN PARTICIPATION Bill Daley, Brownsville, spoke to the Commissioners regarding the meeting held with Department of Natural Resources officials concerning the acquisition of CSX Railway land for the Rail-Trail project and the area residents' concerns regarding this project and development. Donald Allensworth spoke to the Commissioners regarding Board of Zoning Appeals' decision on Clean Rock Industries and other zoning matters. RECESS - LUNCH & GROUNDBREAKING - TECHNICAL INNOVATION CENTER The Commissioners recessed at 11:20 a.m. to attend the groundbreaking of the Technical Innovation Center at Hagerstown Junior College (HJC) and to attend a luncheon hosted by the HJC Board of Trustees. AFTERNOON SESSION The Afternoon Session was convened at 1:18 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Closed Session at 1:19 p.m. with regard to personnel and property matters, and to confer with the County Attorney to obtain legal advice in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reconvene in Regular Session at 2:13 p.m. Unanimously approved. REAPPOINTMENT - TRANSPORTATION COMMISSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reappoint Jack Bowers to the Transportation Commission for a three year term. Unanimously approved. BUDGET WORKSHOP The Commissioners and James Young, Director of Finance, held a workshop session beginning at 2:15 p.m. to review Fiscal Year 1993-94 budget requests. ADJOURNMENT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to adjourn at 4:00 p.m. Unanimously approved. County Attorney , Clerk