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HomeMy WebLinkAbout880621 June 21, 1988 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. with the following members present: Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. Commissioner Roulette was absent from the meeting due to the fact that he was in Washington, D. C., testifying in support of House Bill 4554 in regard to protection of the Antietam Battlefield. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. TIMOTHY GRIFFITH Timothy Griffith, who is leaving his position as Director of Social Services in Washington County to join Governor Schaefer's staff, appeared before the Commissioners to thank them for the support they have given to him over the years and to the people of Washington County. Commissioner Bowers commended him for his leadership and thanked him for his years of faithful service. PROCLAMATION - ARTS COUNCIL DAYS Motion made by Commissioner Irvin, seconded by Snook to proclaim June 24-26, l988 as Washington County Arts Council Days and to encourage everyone to participate in the Arts Comfort Day. Unanimously approved. Lieba Cohen, Executive Director of the Arts Council, accepted the Arts Council Days proclamation from Commissioner Bowers and expressed her appreciation to the County for all they have done for the Council and encouraged everyone to attend the upcoming Park Arts Festival at Doubs Woods Park. BOARD/COMMISSION REPORTS Commissioner Irvin reported on the Impact Fee Study Committee meeting, the Women's Commission meeting and the joint meeting of the Airport Commission and Planning Commission; Commissioner Downey reported on the Drug and Alcohol Abuse Advisory Council meeting and the Fire & Rescue Communications Advisory Board meeting; and Commissioner Bowers gave a report on the Commission on Aging meeting he attended. MOSQUITO CONTROL PROGRAM - SPRING VALLEY Motion made by Commissioner Downey, seconded by Irvin to permit the community of Spring Valley to participate in the State of Maryland's Mosquito Control Program. Unanimously approved. APPROVAL OF MINUTES - JUNE 7, l988 Motion made by Commissioner Downey, seconded by Irvin to approve the minutes of June 7, l988, as submitted. Unanimously approved. UPDATE - GRID NUMBERING PROGRAM Jack Hawbaker, representing the Grid Numbering System committee, appeared before the Commissioners to present an update on the grid numbering program. He informed the Commissioners that the Cascade, Sandy Hook and Sharpsburg areas have been completed and they are currently working in the Boonsboro postal area. They also presented a list of road name changes for public roads and suggested names for private unnamed roads. The Commissioners asked that the Mt. Lena Road running north-south be renamed instead of Mt. Lena Road running east-west since that road runs through the community of Mt. Lena. Motion made by Commissioner Downey, seconded by Irvin to accept the recommendations submitted by the Planning Commission for road names in the Boonsboro Postal District with the exception of Mt. Lena Road and Thomas Road, which will be renamed at a later date. Unanimously approved. ROUTE 40/70 INTERCHANGE PROGRAM Mack Davis, consultant, and Paul Perryman, Treasurer for Sharrett, Inc., appeared before the Commissioners to discuss plans for the proposed automobile dealership park being planned near the Route 40/70 interchange and problems experienced because of the lack of water and sewer service for that area. Also present for this discussion were Lynn Palmer, Washington County Sanitary Commission; Jack Hawbaker, Planning Department; Glenn Dull, County Engineer; and Ed Norman, City of Hagerstown Water Pollution Control. Temporary measures for water and sewer were considered and Mr. Palmer stated that temporary holding tanks would be satisfactory to the Sanitary Commission until a permanent solution could be provided. The Commissioners gave their consent to proceed with the project using interim measures but requested that Mr. Davis provide the Commissioners with cost figures and also that he apply for all necessary permits and approvals required by the State. JUNE 21, 1988 MINUTES, CONT'D. Proposed access to the site was also discussed. Mr. Davis informed the Commissioners that it will cost an estimated $200,000 for the access road and intersection plan which received tentative approval from the State Highway Administration. He also stated that the State is aware of the safety problems at this interchange and asked that the County provide assistance with costs of improving the intersection. SHARPSBURG PIKE SEWER PROJECT - FUNDING Lynn Palmer, Executive Director of the Sanitary District, appeared before the Commissioners regarding funding for the Sharpsburg Pike Sewer Project due to the fact that the City of Hagerstown declined to provide the costs needed to take over the system. Mr. Palmer presented various funding options for obtaining the loan needed to secure the funding necessary. He explained that if the Sanitary Commission were to obtain a 30-year loan at 8% interest, based on an estimated 100 EDU's at a rate of $65 for connection fees, they would still have a shortfall of approximately $32,906. Motion made by Commissioner Snook, seconded by Irvin to accept the recommendation of the Sanitary Commission and County Administrator to advance the funds necessary for the Sharpsburg Pike Sewer Project at no interest to the Sanitary District, based on the quarterly charge of $65, with repayment to be provided from future connection fee charges. Unanimously approved. PUBLIC HEARING - 911 FEES The President convened the meeting in public hearing at ll:30 a.m. in regard to the proposed increase in monthly charges to cover the cost of the 9ll program from .l5 to .25 which appear on the monthly telephone bill, with the proceeds to go toward operation of the 9ll system. This increase will allow the County to cover expenditures of operating the program and have a small reserve. There being no one present to speak for nor against said increase, the meeting was reconvened in regular session at ll:35 and Commissioner Bowers stated that the record will be held open for six (6) days in order to receive any additional written testimony. COMMUNITY STRATEGIC PLANNING PROJECT Barbara Fetterhoff, President of the League of Women Voters, and Richard Phoebus representing the Greater Hagerstown Committee, appeared before the Commissioners to discuss the Community Strategic Planning project which these organizations are undertaking to analyze the issues facing Washington County in the future and the impact to the area. They stated that task forces will be set up to make recommendations regarding various areas including, education, economic development, medical care and other key issues. They also hope to set goals and provide solutions to problems the County may face. Motion made by Commissioner Irvin, seconded by Snook to establish a resolution supporting the concept of the League of Women Voters and the Greater Hagerstown Committee regarding the Community Strategic Planning Project. Unanimously approved. OVERLAY PROGRAM Motion made by Commissioner Irvin, seconded by Snook to approve the additional l5.92 miles of overlay as recommended by the Roads Department Superintendent. Unanimously approved. PURCHASE OF CHAIN SAWS - WORK CREWS Motion made by Commissioner Downey, seconded by Irvin to approve the purchase of two additional chain saws from the Contingency Fund to be utilized by the work crews. Unanimously approved. REVENUE BOND ALLOCATION - TRANSFER Motion made by Commissioner Downey, seconded by Irvin to redesignate the County's Housing portion of the Department of Economic and Employment Development allocation in the amount of $2,028,828 to the Non-Housing category contingent upon legal clarification. Unanimously approved. WIDENING OF COFFMAN AVENUE Motion made by Commissioner Snook, seconded by Downey to seek bids in order to widen Coffman Avenue by two feet. Unanimously approved. JUNE 21, 1988 MINUTES, CONT'D. CONSULTANT SERVICES - DETENTION CENTER Barry Teach, County Administrator, informed the Commissioners of a Department of Corrections program in which the State would provide a 50% match for new building construction or expansion of existing facilities. Motion made by Commissioner Downey, seconded by Irvin to authorize Bushey Associates, Inc., to proceed to prepare a feasibility study as outlined in their June l4, l988, letter to examine the expansion necessary to relieve overcrowding at the Washington County Detention Center for the proposed fee of $4000 with funds to be taken from the Capital Budget. Unanimously approved. HIGHFIELD FACILITIES PLAN Motion made by Commissioner Snook, seconded by Irvin to advance funds to the Sanitary Commission based on the proposal as outlined by Associated Engineering Sciences, Inc. in the amount of $ll02 in order for additional study of alternate treatment methods for use at the Highfield-Cascade Treatment Plant. Unanimously approved. AIRPORT LEASES The Commissioners approved the following airport hangar leases as previously approved by the Airport Commission: to enter into a standard lease agreement with Mr. Walter Tinkler, to approve Grove Manufacturing's request to lease their hangar to Alphin Aircraft, and to enter into a standard lease agreement with Gibson Aviation, Inc. contingent upon a request from Spare Engine Corporation to terminate their existing five-year lease, and review of the lease provisions once negotiated. EASEMENTS FOR AIR BUSINESS PARK Motion made by Commissioner Downey, seconded by Irvin to enter into an Option for Deed of Easements with James & Ella Presgraves who agree to convey a permanent easement of 4,675 sq. ft for the price of $2,500; Edward & Donna Brewer to convey a permanent easement of l5,000 sq. ft. with the stated conditions, for the cost of $7,250; Darrel H. and Dorothy Martin Buchanan who agree to convey a permanent easement of 5,875 sq. ft. for $2,500; and Jean & Harold Wilhide who agree to convey permanent easement of 5,225 sq. ft. with the stated conditions, for the price of $4,500 with all easements are shown on Washington County Engineering Department Plat #100-10-319. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin, seconded by Downey to convene in Executive Session at 2:l0 p.m. in regard to personnel matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin, seconded by Downey to reconvene in Regular Session at 4:l0 p.m. Unanimously approved. AMENDMENT TO NAPCO AGREEMENT Motion made by Commissioner Downey, seconded by Irvin to accept the amendment to the NAPCO agreement as prepared by the County Attorney. Unanimously approved. ADJOURNMENT Motion made by Commissioner Irvin, seconded by Snook to adjourn at 4:l5 p.m. Unanimously approved. County Attorney , Clerk