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HomeMy WebLinkAbout880426 April 26, l988 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - GOODWILL WEEK A proclamation was presented to Craig MacLean of Goodwill Industries naming the week of May 2-6, l988, as Goodwill Week in Washington County. Motion made by Commissioner Irvin, seconded by Roulette to proclaim the week of May 2-6, l988, as Goodwill Week and urging all citizens to recognize and support the efforts of this valuable organization. Unanimously approved. PROCLAMATION - SHOCK TRAUMA SYSTEM DAY Commissioner Irvin presented a proclamation to Dick Mettetal, Director of Mid- Maryland Emergency Medical Services, proclaiming April 30, l988, as Shock Trauma System Day in Washington County Motion made by Commissioner Irvin, seconded by Downey to proclaim April 30, l988 as Shock Trauma System Day in Washington County. Unanimously approved. PROCLAMATION - AMERICAN HOME WEEK Motion made by Commissioner Snook, seconded by Downey to proclaim the week of April 24-30, l988 as American Home Week in Washington County. Unanimously approved. The Proclamation was presented to Nancy Myers and Pam Mease, representing the Greater Hagerstown Board of Realtors. IMPACT FEE STUDY COMMITTEE Motion made by Commissioner Roulette, seconded by Snook to appoint Keller Nigh to chair the Impact Fee Study Committee. Unanimously approved. ROOFING MAINTENANCE - REJECTION OF BID PROPOSALS Robert Coble, Director of Buildings and Grounds, recommended that the Commissioners reject all bids for roofing maintenance due to the fact that the mark-up percentage on materials was given more weight in the bidding process than it should have, and that the County would benefit if a firm could be retained when needed for this purpose on an as-needed basis Motion made by Commissioner Roulette, seconded by Downey to accept the recommendation of the Director of Buildings and Grounds and reject all bids for roofing maintenance at this time. Unanimously approved. BID AWARD - JANITORIAL SERVICE Motion made by Commissioner Downey, seconded by Roulette to accept the low monthly base bid submitted by A-1 Janitorial Service for the amount of $2589 per month. Unanimously approved. APPROVAL OF MINUTES - APRIL 12, 1988 Motion made by Commissioner Downey, seconded by Roulette to approve the minutes of April l2, l988, as submitted. Unanimously approved. PURCHASING PLAN - HEALTH DEPARTMENT Motion made by Commissioner Roulette, seconded by Irvin to adopt and endorse the County Purchasing Policy as the purchasing policy for the Washington County Health Department with the only modifications being for the differences in titles. Unanimously approved. BID AWARD - VEHICLES FOR HEALTH DEPARTMENT Motion made by Commissioner Roulette, seconded by Snook to award the bid for eight compact vehicles to Massey Ford who submitted the low bid meeting specifications for $8,079/unit or $64,632 for eight units. Unanimously approved. FISCAL YEAR l987-88 REVENUE/EXPENDITURES REPORT James Young, Director of Finance, presented a summary of revenues and expenditures for the l987-88 Fiscal Year and an estimation of revenues necessary to fund the FY l988-89 budget. PROPOSED POLICY - HEARINGS FOR SLUDGE DISPOSAL The Commissioners discussed a request to hold a public hearing for any permit for sludge disposal. It was decided to evaluate each application on a case-by-case basis to decide if a public hearing is needed. APRIL 26, l988 MINUTES, CONT'D. RENEWAL OF PLUMBING CONTRACT Motion made by Commissioner Downey, seconded by Snook to renew the contract for plumbing maintenance with J & W Mechanical for one additional year as provided for in last year's bid acceptance at the same rates. Unanimously approved. BID AWARD - 70/81 INDUSTRIAL PARK RAILROAD SIDING Motion made by Commissioner Downey, seconded by Roulette to award the bid for the 79/81 Industrial Park Railroad Siding to Fayetteville Contractors who submitted the low bid in the amount of $641,449, subject to Economic Development Administration concurrence. Unanimously approved. DEDICATION OF HIGHFIELD WATER SYSTEM The Commisisoners recessed at l0:l5 a.m. in order to attend the dedication of the Highfield Water System by the Washington County Sanitary Commission and the luncheon following the ceremony at Pen Mar Park. AFTERNOON SESSION The Afternoon Session was convened at l:45 p.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette, and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. BID OPENING - HVAC SYSTEM The bids for the maintenance of the HVAC System in County buildings were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Robert Zeigler - total bid - $43,390; Johnson Controls - total bid - $47,985. The bids will be reviewed by appropriate officials prior to a decision being rendered. REZONING CASES - RZ-376 - RZ-385 AND S-4 After due consideration of the matters and facts adduced at the Joint Public Hearing held with the Planning Commission on March l4, l988, the comments submitted in writing within the ten (l0) days following said hearing and the recommendations made by the Planning Commission, the following decisions were rendered: RZ-376 Motion made by Commissioner Downey, seconded by Roulette to accept the Planning Commission's recommendation to APPROVE the Rezoning request made by Robert W. Chambers from "RR" - Residential Rural to "BT" - Business Transitional for 3.8l acres located at the southeast quadrant of the intersection of MD Routes 64 and 77, based on findings of fact that there has been a substantial change in the character of the neighborhood because of increased population, increases in traffic flow and the adoption of a Town Growth Area boundary and nearby development within the Town of Smithsburg, and to accept the findings of fact of the Planning Commission. Unanimously approved. RZ-377 Motion made by Commissioner Snook, seconded by Roulette to accept the recommendation of the Planning Commisison and APPROVE the request to rezone 3.86 acres located on the south side of MD Route 64, west of Cavetown, from "RR" - Residential Rural to "BT" - Business Transitional, as requested by Richard Willis, based on findings of fact that there has been a substantial change in the character of the neighborhood because of popoulation increase in the Cavetown election district and increases in traffic flow as well as a mistake in the original zoning due to the failure of the County government to take into consideration the lack of access to the rear portion of the applicant's property that is the subject of this rezoning. Unanimously approved. RZ-378 Motion made by Commissioner Roulette, seconded by Snook to APPROVE the request for rezoning made by Kenneth Clements to rezone l2 acres located on the east side of Alternate U.S. Route 40, approximately l mile north of Boonsboro from "A" - Agriculture to "BG" - Business General, based on findings of fact that the rezoning would be compatible with the Comprehensive Plan and the Town of Boonsboro Growth Area, the change in the character of the neighborhood with rezoning of the lands across the street to "BG" and the construction of new business, and that the tract runs from Alternate Route 40 which lends itself to "BG" activity. Motion carried with Commissioners Bowers, Roulette and Snook voting "AYE" and Commissioners Downey and Irvin voting "NO". APRIL 26, l988 MINUTES, CONT'D. RZ-379 Motion made by Commissioner Roulette, seconded by Irvin to APPROVE RZ-379 as proposed to the Planning Commission, a text amendment to Section 4.3 of the Zoning Ordinance to add the wording "WITHOUT FURTHER IMPOSITION OF USE, DIMENSIONAL, BUFFER OR OTHER ORDINANCE REQUIREMENT" to the first paragraph of Section 4.3 and it allows non-conforming single-family homes to expand without having to be reviewed by the Board of Zoning Appeals. Unanimously approved. RZ-380, 38l AND 382 Motion made by Commissioner Downey, seconded by Snook to APPROVE Rezoning Text Amendments 380, 38l and 382 which provide for a single-family dwelling in the same building as a business in the BL, BG and BT districts, such use to be allowed as an accessory use to the principal use of the land. Unanimously approved. RZ-383 Motion made by Commissioner Roulette, seconded by Irvin to APPROVE text amendment RZ-383 which would allow HI-1 and HI-2 Text which will eventually replace the present HI article of the Zoning Ordinance as recommended and proposed by the Planning Commission, and with the exception of the modification needed for truck terminals being made a special exception. Motion carried with Commissioners Bowers, Roulette, Irvin and Downey voting "AYE" and Commissioner Snook "ABSTAINING". RZ-384 Motion made by Commissioner Roulette, seconded by Irvin to APPROVE text amendment RZ-384 as recommended by the Planning Commission for the creation of an Industrial Transitional "IT" district which will allow light industrial use of a restricted nature as stated in the purpose for that district. Unanimously approved RZ-385 The Commissioners decided to vote on Text Amendment RZ-385 at a later date. SUBDIVISION ORDINANCE S-4 Motion made by Commissioner Downey, seconded by Roulette to APPROVE Subdivision Ordinance S-4 as recommended by the Planning Commission which adds new wording to that section of the Ordinance which permits conveyance of a lot on a private road to an immediate family member with the addition of EXCEPT AS MAY BE REQUIRED TO SATISFY A MORTGAGEE IN CASE OF LOAN DEFAULT; AND will now satisfy banks in the approval of such a plat. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at 3:00 p.m. in regard to personnel, property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Snook to reconvene in Regular Session at 5:l5 p.m. Unanimously approved. HIRING OF CUSTODIAN AND ATTENDANTS - COUNTY COMMUTER Motion made by Commissioner Irvin, seconded by Downey to employ Randy Rowland as a Full-time Bus Attendant, Richard Garrett as Part-time Custodian and Lauren Myers as Part-time Bus Attendant at the County Commuter to fill existing vacancies. Unanimously approved. CIVIL AIR PATROL Motion made by Commissioner Irvin, seconded by Roulette to approve of funding $200/month for the months March-June to cover aircraft maintenance and insurance for the Civil Air Patrol as imposed by the CAP Wing Headquarters, with funds to be taken from the Commissioners Contingency fund. Unanimously approved. TRANSPORTATION - OPERATING ASSISTANCE GRANT Motion made by Commissioner Roulette, seconded by Downey to authorize Ronald L. Bowers as president to authorize and approve the Operating Assistance Grant for the Transportation Commission. Unanimously approved. LINE ITEM TRANSFER - TOURISM Motion made by Commissioner Downey, seconded by Roulette to approve the line item transfer of $3000 from Printing (37-422-000) to Tourism - Special Events (37-429- 180) for the Tourism Appreciation Banquet. Unanimously approved. APRIL 26, l988 MINUTES, CONT'D. LINE ITEM TRANSFER - VOLUNTEER FIRE & RESCUE ASSOCIATION Motion made by Commissioner Downey, seconded by Irvin to approve the line item transfer of $l000 from Group Insurance (44-49l-070) to Other - Training (44-429- 990) for training items for the Volunteer Fire & Rescue Association. Unanimously approved. SANITARY COMMISSION - ADVANCE Motion made by Commissioner Roulette, seconded by Irvin to advance $97,688 as an interest-free loan to the Sanitary Commission as needed for the steel casing under the railroad for the future Conococheague Wastewater Treatment Plant with arrangements for repayment to be made at such time as the funding package is developed. Unanimously approved. CONSULTANT PROPOSAL - TELECOMMUNICATIONS CONSULTING STUDY Motion made by Commissioner Roulette, seconded by Irvin to approve the Coordinating Committee's recommendation to employ Integrated Systems, Inc., who submitted the low proposal of "not-to-exceed" $l9,000 to perform the telecommunications consulting study for the County. Unanimously approved. CONSULTANT PROPOSAL - KING ROAD BRIDGE DESIGN Motion made by Commissioner Roulette, seconded by Downey to approve the Coordinating Committee's recommendation to accept the low fee proposal submitted by Kennedy-Porter Assocates in the amount of $8888 to perform the King Road Bridge design work. Unanimously approved. CONSULTANT PROPOSAL - LANDFILL Motion made by Commissioner Downey, seconded by Irvin to accept the Coordinating Committee's recommendation to employ Century Engineering to perform the consulting work at the Landfill for their proposal of $l06,900. Unanimously approved. RECESS The Meeting was recessed at 5:40 p.m. to be reconvened at 7:00 p.m. for the Board of Education budget hearing. EVENING SESSION The Evening Session was convened at 7:00 p.m. in Court Room #1 by the President Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin BOARD OF EDUCATION - BUDGET HEARING Dr. Wayne Gersen, Superintendent of Schools, presented the Board of Education's Fiscal Year l988-89 budget. Board of Education members Barbara Stansberry, B. MarieByers, Kenneth Grove and Cliff Metger were also present and spoke in favor of funding the full budget. Dr. Gersen stated that the total budget plan is $64.8 million dollars and that this is an increase of $5,200,l64 or 8.7% higher than last year's budget. The Commissioners then opened the hearing to allow those in attendance to speak regarding the budget. No decisions were made at this time ADJOURNMENT Motion made by Commissioner Downey, seconded by Roulette to adjourn at 8:30 p.m. Unanimously approved. County Attorney , Clerk