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HomeMy WebLinkAbout880419 April l9, l988 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - VICTIMS RIGHTS WEEK President Bowers presented a proclamation to Joan Moller, Victims Rights Coordinator in the State's Attorneys office, to designate the week of April l7-23, l988, as Victims Rights Week in Washington County. Motion made by Commissioner Roulette, seconded by Irvin to proclaim the week of April l7-23 as Victims Rights Week. Unanimously approved. Ms. Moller thanked the Commissioners for their assistance and support. BILL HOPE AWARD - EDITH SWEIGERT Parks Board Chairman, Dave Emmert along with Board members Tish Miller, Joe Hannah, Alan Sheaffer, and Barbara Rebert, Secretary, appeared before the Commissioners to publicly honor Edith Sweigert, Parks Coordinator, for receiving the Bill Hope Award for Excellence from the Maryland Association of Parks and Recreation at their annual conference. The Commissioners expressed their pride in Edith's achievement and related how much respect officials throughout the State of Maryland have for Edith and the County Park system. PRESENTATION - CHILDREN'S VILLAGE Larry Craig and Mike Weller gave a slide presentation on Children's Village, which will teach safety courses to all second grade children in Washington County. Mr. Weller informed the Commissioners that they hope to have Children's Village ready for the l989 school year. Mr. Craig requested that the Commissioners waive all permit fees for the construction of this project. Motion made by Commissioner Irvin, seconded by Snook to waive all County permit fees required to carry out the construction of Children's Village. Unanimously approved. REVIEW - REZONING CASE 375 Jack Hawbaker, Executive Director of the Planning Commission, appeared before the Commissioners to review the Planning Commission's recommendations for the Rezoning Case RZ-375 heard on March l4, l988. The Planning Commission recommends rezoning from "A" - Agriculture to "A-PUD" as requested and adopts the Findings of Fact and Conclusions in the Staff Report and Analysis and staff recommendations but the entrances and commercial uses will be subject to further review and possible modification at the preliminary development planning stage. After due consideration of the matters and facts adduced at the Public Hearing held on March l4, l988, the Staff Reports and Recommendations and the Planning Commission recommendations, a Motion was made by Commissioner Snook, seconded by Roulette to APPROVE the rezoning of RZ-375 from "A" to "A-PUD" as requested and to accept the findings of fact and conclusions of the Planning Commission Staff and the recommendation of the Planning Commission that the entrances and commercial uses be subject to further review and possible modification at the preliminary development planning stage with the further condition that the entire length of Mesa Terrace be improved and that sewer be extended to this area. Motion made by Commissioner Irvin, seconded by Roulette to amend the Main Motion by adding the condition that the deed covenants offered by the developer regarding airport noise be required and executed by all persons residing or owning property in the development planned in Rezoning Case RZ-375. Unanimously approved. The Question was called on the Main Motion, as amended, which would now read: to APPROVE Rezoning Case RZ-375 as requested from "A" to "A-PUD" and to accept the Findings of Fact and Conclusions of the Planning Commission and Staff and the recommendation of the Planning Commission that the entrances and commercial uses be subject to further review and possible modification at the preliminary development planning stage, that the entire length Mesa Terrace be improved and sewer be extended to this area and that the deed covenants regarding airport noise be required by all those residing in or owning property in this planned development. Motion carried with Commissioners Bowers, Roulette, Irvin and Snook voting "AYE" and Commissioner Downey voting "NO". Rezoning Cases RZ-376 through RZ-385 will be reviewed at the May 3 meeting. APRIL l9, l988 MINUTES, CONT'D. MINIMUM LIVABILITY CODE The President convened the meeting in Public Hearing at l0:00 a.m., as advertised, in order to hear comments regarding the draft of the Minimum Livability Code. Representatives from the Towns of Smithsburg, Clear Spring, Funkstown and Williamsport were in attendance. Neil Curran, Director of Housing & Community Development, briefly reviewed the sections of the draft Livability Code for rental properties in Washington County. The hearing was then opened for public comments. There being no one in attendance to speak for nor against said Code, the record will remain open for ten (l0) days in order to receive written comments and the Meeting was reconvened in Regular Session at l0:45 a.m. SANITARY COMMISSION BUDGET PRESENTATION Members of the Sanitary Commission, along with Lynn Palmer, Executive Director, appeared before the Commissioners to present their Fiscal Year l989 budget. The Sanitary Commission is requesting $38,500 from the Commissioners to fund administrative time required to perform subdivision reviews, to attend meetings, seminars and conferences whereby the benefits derived are not directly related to a subdistrict but to the County as a whole. The Sanitary Commission also requested that the Commissioners discuss the recent changes in the water and sewer rates, as approved by City Council, but which were not negotiated with the Sanitary Commission as required by a previous agreement. Since the Commissioners are meeting with City Councilmembers tonight they would ask that the Council negotiate with the Sanitary Commission to determine what would be a reasonable rate. BID OPENING - FLEET VEHICLES FOR HEALTH DEPARTMENT The bids for eight compact cars with frontwheel drive for use at the Health Department were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Massey Ford - Unit price - $8,079, Total - $64,632; Hoffman Chevrolet - Unit price - $8,507, Total - $68,056; Gateway Motors - Unit price - $7,245.90, Total - $57,967.20. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - JANITORIAL SERVICE The bids for janitorial services at the Court House, Court House Annex, and County Office Building were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Stockwell Maintenance Systems, Inc. - Total monthly base bid - $4,550; Cumberland Valley Services - Total Monthly Base Bid - $2,599; GLS Janitorial Services - Total Monthly Base Bid - $3,500; Quality Clean - Total Monthly Base Bid - $3,860; A-1 Janitorial & Maintenance - Total Monthly Base Bid - $2,589; Modern Maintenance - Total Monthly Base Bid - $3,329; Larry's Service Company, Inc. - Total Monthly Base Bid - $4,476; Helm Building Services - Total Monthly Base Bid - $5,378; Busy Broom - Total Monthly Base Bid - $3,375. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - INDUSTRIAL PARK RAILROAD SIDING - 70/81 The bids for the Industrial Park Railroad Siding were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: P & W Excavating - $68l,8l0; C. William Hetzer - $685,389; Bullock Construction - $794,360; and Fayetteville Contractors - $64l,449. The bids will be reviewed by appropriate officials prior to a decision being rendered. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Snook, seconded by Roulette to convene in Executive Session at ll:35 a.m. in regard to property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Snook to reconvene in Regular Session at l2:00 noon. Unanimously approved. LUNCH - WASHINGTON COUNTY FREE LIBRARY The Meeting was recessed at l2:00 noon for a luncheon and presentation at the Washington County Free Library. AFTERNOON SESSION The Afternoon Session was convened at l:l5 p.m. by the President Ronald L. Bowers with the following members present: Richard E. Roulette, Vice President and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. APRIL l9, l988 MINUTES, CONT'D. NARCOTICS TASK FORCE - GRANT APPLICATION Motion made by Commissioner Roulette, seconded by Irvin to authorize Ronald L. Bowers, as President, to sign the grant application from the Narcotics Task Force and commit to the one-half the local share of funding needed, approximately $2,l75, to apply for the Drug Law Enforcement Assistance Grant - Support Equipment Program. Unanimously approved. TAX APPEAL BOARD Motion made by Commissioner Roulette, seconded by Snook to forward the names of Vaughn Baker, Wilbur Baker and Ed Harriman to the Governor's office as submissions for appointment to the Tax Appeal Board. Unanimously approved. APPOINTMENT - COMMISSION FOR WOMEN Motion made by Commissioner Irvin, seconded by Roulette to appoint Lucy Jones to the Commission for Women for a term extending to June 30, l989. Unanimously approved. HAGERSTOWN JUNIOR COLLEGE - RESOLUTION AND PETITION Motion made by Commissioner Downey, seconded by Roulette to approve the petition for State aid in the amount of $302,938 needed to reroof seven buildings at Hagerstown Junior College and to provide the County share in the amount of $l83,l62 needed to comply with the requirement that a four-ply built-up roof using coal tar pitch be used. Unanimously approved. PRESENTATION - ENVIRICAIRE Judy Mays of the Maryland Industrial Partnership Program and Frank Moderacki of the University of Maryland Technical Extension Service appeared before the Commissioners along with Dick Demster of the Enviricaire Corporation, a Hagerstown company. Ms. Mays informed the Commissioners that Mr. Demster's company had received a grant from the MIPS program to investigate the mitigation of environmental tobacco smoke using a combination of a hepafilter and activated charcoal system. APPROVAL OF MINUTES - APRIL 5, l988 Motion made by Commissioner Irvin, seconded by Roulette to approve the minutes of April 5, l988 as submitted. Unanimously approved. HAGERSTOWN DAY NURSERY - REQUEST TO BE ADDED TO CONTRIBUTION LIST After due consideration of all the matters and facts adduced at the Public Hearing held on March 29, l988, A Motion was made by Commissioner Roulette, seconded by Snook to add the Hagerstown Day Nursery to the list of agencies to which the County Commissioners are authorized to contribute funds. Unanimously approved. LINE ITEM TRANSFER - ECONOMIC DEVELOPMENT COMMISSION Motion made by Commissioner Roulette, seconded by Irvin to approve the line item transfer of $4609 from Other-Promotions (86-429-000) to Printing (86-422-000). Unanimously approved. BID AWARD - ECONOMIC DEVELOPMENT COMMISSION BROCHURES Motion made by Commissioner Roulette, seconded by Irvin to award the bid for printing brochures for the Economic Development Commission to Hagerstown Bookbinding and Printing who submitted the low bid of $l7,499. Unanimously approved. BUDGET PRESENTATION - WASHINGTON COUNTY FREE LIBRARY Charles Blank, Director of the Washington County Free Library, presented the Fiscal Year l989 budget. The total budget for the library is $l,428,069 and the County share requested is $62,l25. Unanimously approved. OVERLAY OF RUNWAY 9/27 Motion made by Commissioner Irvin, seconded by Snook to accept the recommendation of the Airport Commission and award the bid for overlay of Runway 9/27 at the Washington County Regional Airport to the low bidder, Valley Quarries, for Alternate #3 with 2 l/2" overlay as opposed to 3". Unanimously approved. BID AWARAD - TRASH REMOVAL Motion made by Commissioner Downey, seconded by Irvin to award the bid for trash removal to Sanitary Disposal who submitted the only bid of $575/month or $6906/annually. Unanimously approved. APRIL l9, l988 MINUTES, CONT'D. HOMELESS SERVICES PROGRAM Motion made by Commissioner Irvin, seconded by Roulette to designate Community Action Council Task Force on Homelessness as the implementing agency for the Homeless Services Program and to execute the Intention to Participate. Unanimously approved. FmHA HOUSING PRESERVATION GRANT APPLICATION Motion made by Commissioner Downey, seconded by Roulette to authorize the Housing & Community Development Office to submit an application to Farmers Home Administration for a Housing Preservation Grant in the amount of $ll0,000. Unanimously approved. SPCA SUPPLEMENTAL BUDGET APPROPRIATION Motion made by Commissioner Roulette, seconded by Snook to appropriate an additional $l500 to the SPCA for gasoline in this year's budget. Unanimously approved. MEETING WITH ELECTED BOARD OF EDUCATION MEMBERS Board of Education members Barbara Stansberry, Marie Byers, Ken Grove and Doug Bachtell, along with Dr. Wayne Gerson, Superintendent of Schools and Wayne Stouffer, Director of Fiscal Operations, met with the Commissioners to discuss various matters of interest. Dr. Gersen reviewed the recently approved redistricting plan and its impact on long and short-term priorities. In discussions involving the Clear Spring Vo-Ag Center, the Commissioners were informed that there will be a $62,5l3 shortfall in the funding of this project. The Commissioners told the Board of Education that it is likely that they will be receiving $3.7 million in bond funds for capital projects and that the Clear Spring project should be prioritized to received what is needed from those funds. Also reviewed was the policy for selection of an architect for school projects, initiatives regarding accountability and long-range academic targets, and the new administrative reorganization chart. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Downey to convene in Executive Session at 4:30 p.m. in regard to personnel, property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Irvin to reconvene in Regular Session at 5:20 p.m. Unanimously approved. APPOINT ATTORNEY - SOCIAL SERVICES Motion made by Commissioner Irvin, seconded by Downey to approve the appointment of Timothy Gordon as attorney for the Department of Social Services for the fixed amount of $36,000/year. Unanimously approved. EMPLOY ECONOMIC DEVELOPMENT COORDINATORS Motion made by Commissioner Downey, seconded by Irvin to employ Philip Moery as Economic Development Coordinator and to promote Sharon Disque to Economic Development Coordinator at Grade ll, Step A. Unanimously approved. RECESS The Meeting was recessed at 5:30 p.m. to be reconvened at 7:00 p.m. to meet with City of Hagerstown Mayor & Council EVENING SESSION - MEETING WITH HAGERSTOWN MAYOR & COUNCIL The Evening Session was convened at 7:00 p.m. in City Hall for a meeting with the Hagerstown Mayor and City Council. Those in attendance were as follows: County Commissioners, Ronald L. Bowers, President, Richard E. Roulette, Vice President, R. Lee Downey, Linda C. Irvin and Martin L. Snook; Mayor Steven Sager and Councilmembers Steven K. Spalding, Roderick J. Wagner, Florence M. Murdock and Robert G. Schleigh. Barry Teach, County Administrator, informed City officials that the meeting is being held to discuss the payment-in-lieu program or tax differential pursuant to Article 8l, Section 32A of the Annotated Code of Maryland. The City of Hagerstown will be receiving an estimated $402,793 for the Fiscal Year l987-88 but the final amount will be based on audited expenditures. Mayor Sager expressed his satisfaction with the program. APRIL l9, l988 MINUTES, CONT'D. The Commissioners and City Council expressed their satisfaction with the Narcotics Task Force agreement. Municipal Stadium improvements were also discussed. The City has budgeted $ll9,000 toward improvement items such as paving the parking lot, street lights, landscaping, etc. but this amount will not cover all the needed improvements. Mayor Sager asked if the County might consider funding 50% of the local share in addition to the stabilization help they are providing with Marsh Run.. Commissioner Bowers suggested that the County may provide in-kind services such as paving the parking lot using Road's Department equipment. Status of Ditto Farms Golf Course - Commissioner Roulette reported that the golf course is 95% seeded, and the target date for opening is September l988. Commissioner Roulette also informed the Council that they are considering the possibility of having a non-profit corporation run the golf course. Mayor Sager questioned whether the new course would have senior citizens fees and annual fees. Commissioner Roulette responded that it would be up to the non-profit group running the course. Also discussed was the progress of Eastern Boulevard and right-of-way acquisition. Steve Feller, City Administrator, stated that they hope to be ready to take bids for the work this summer. Other topics discussed included Wesel Boulevard, public improvements standards for the City/County Metro Area, Edgemont Reservoir, an unnamed road between Eastern Boulevard and Robinwood Drive, improvements to Wheaton Park and Northern Avenue. The Commissioners discussed the sewer rates increase recently approved by the City. The Sanitary Commission asked that these rates be negotiated as stated in a previous agreement. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Irvin to adjourn at 8:l5 p.m. Unanimously approved. County Attorney , Clerk