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HomeMy WebLinkAbout880412 April l2, l988 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Downey, followed by the Pledge of Allegiance to the Flag by the full assemblage. MARCH YOUTH OF THE MONTH AWARD - RALPH "CHIP" KERSHNER Commissioners Irvin presented Ralph "Chip" Kershner with a Certificate of Merit from the Commissioners honoring him as the March l988 Youth of the Month. Chip, who is five years old, is a member of the YMCA Daycare Center and swam 58 laps in a swim-a-thon to raise money for the Daycare Center. Commissioner Irvin praised him for his community spirit at such a young age and encouraged him to continue his efforts. Chip introduced his family who attended the presentation, along with Sylvia Bell, Director of the YMCA Daycare Center. PROCLAMATION - V.I.P. WEEK Motion made by Commissioner Irvin, seconded by Roulette to proclaim the week of April l7-23, l988, as Volunteers Are Important People Week in Washington County. Unanimously approved. IMPACT FEE STUDY COMMITTEE - APPOINTMENTS Motion made by Commissioner Roulette, seconded by Irvin to appoint the following persons to serve on the Impact Fee Study Committee as recommended by their respective associations/offices: Lou Plummer - Associated Builders & Contractors, Tim Keener - Homebuilders Association, Sue Poole - Board of Realtors, Paul Roth - Farm Bureau, Dan Matonak - Society of Professional Engineers, Sid Salitsky - Planning Commission, Philip Rohrer - Economic Development Commission, John Shank - Chamber of Commerce, Chip Snyder - Greater Hagerstown Committee, John Slayman - Town of Williamsport, John O'Neill - Town of Smithsburg and Keller Nigh, Don Metz and Steve Ernst as public-at-large members. Unanimously approved. Representatives from the City of Hagerstown, the Towns of Boonsboro and Funkstown and the financial community will be appointed when a name for representatiave on this committee is submitted. APPROVAL OF MINUTES - MARCH 22 & 29, l988 Motion made by Commissioner Irvin, seconded by Downey to approve the minutes of March 22 and 29, l988. Unanimously approved. PROPERTY RENTAL - BEAVER CREEK AREA Motion made by Commissioner Roulette, seconded by Downey to enter into an agreement with Lehman Toms to rent land off Beaver Creek Road for $25/acre through November 1 l988 for agricultural use. Unanimously approved. RENEWAL OF PEST CONTROL CONTRACT - COUNTY BUILDINGS Motion made by Commissioner Roulette, seconded by Downey to renew the pest control agreement with Pied Piper Pest Control for one-year, in accordance with the bid proposal awarded last year, at no increase in fees. Unanimously approved. PARK USER FEES Motion made by Commissioner Downey, seconded by Roulette to raise the fees for pavilion rental to $25 at County parks, to become effective January l, l989. Unanimously approved. RENEWAL - ELECTRICAL SERVICE MAINTENANCE CONTRACT Motion made by Commissioner Downey, seconded by Roulette to renew the contract for electrical service maintenance awarded last year to Kube Electric Company for a one year period with a 5% increase in labor rates and no increase in material mark-up. Unanimously approved. SPACE NEEDS STUDY Barry Teach, County Administrator, presented the Commissioners with the Space Needs Study for present and future County office space needs. Mr. Teach's study indicated that there is a need to relocate the Tourism office and utilize this additional space for the Economic Development Commission and to plan to relocate County offices from the second floor of the Court House Annex and possibly the first floor in anticipation of a fourth Circuit Court judge being appointed and expansion of the Clerk of the Court's office within the next two years. There APRIL 12, 1988 MINUTES, CONT'D. is an immediate need to relocate a portion of the Housing & Community Development office to a non-County facility to be relocated to a County facility when feasible. Agencies in locations other than the Court House or County Office Building which have space needs are as follows: Narcotics Task Force to utilize space vacated by the Recreation Commission on Frederick Street, relocate State's Attorney office to another facility, pursue relocation of Extension Service office and consolidate Health Department facilities in County-owned facilities if possible. Mr. Teach also stated that long-term projections for space indicate the need for the County to acquire additional property with the next 2-3 years and earlier if feasible. The Commissioners discussed various options for acquiring the necessary space. AIP-05 OVERLAY PROJECT In regard to the bids opened on March 22 for overlay of RW 09/27, all bids received for all three alternates came in over the budgeted figure and engineer's estimate. Mr. Sprowls' letter gave two options to lower the costs. The Commissioners agreed that 3" of asphalt is needed for the runway and felt that the companies who utilize the airport should be contacted to see if it would be possible to close the runway during a "slow" period to allow for the overlay of the runway and, therefore, lower the price of the project. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at l0:35 a.m. in regard to personnel, property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Irvin to reconvene in Regular Session at ll:05 a.m. Unanimously approved. BID OPENING - ECONOMIC DEVELOPMENT COMMISSION BROCHURES The bids for the printing of the Economic Development Commission brochures were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Printers Unlimited, Inc., Base bid - $24,9l4; Hagerstown Bookbinding and Printing, Base bid - $l7,499; Commercial Promotions Specialists, Base bid - $l8,528; Impact Graphics, Base bid - $32,400. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - TRASH REMOVAL SERVICES One bid was received for trash removal services for County buildings and was publicly opened and read aloud. The firm participating in the bidding and their proposal was as follows: Sanitary Disposal - Total base bid for l0 locations - $6,906/annually, $575.50/monthly. The bid will be reviewed by appropriate officials prior to a decision being rendered. ROOFING MAINTENANCE CONTRACT - BID OPENING The bids for roofing maintenance were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Kline Associated Roofing - Regular working hours, Supervisor - $l2/hr., Roofer - $10/hr, Laborer - $8/hr. and materials billed at cost plus l0% mark-up; Bonded Applicators - Regular Working Hours - Supervisor - $24/hr., Roofer - $21/hr., Laborer - $l8/hr, and materials billed at cost plus 0% mark-up; Floyd R. Kline - Regular working hours - Supervisor - $l3.50/hr., Roofer - $12.50/hr., Laborer - $l0.50/hr., and materials billed at cost plus l8% mark-up. (A bid for the roofing maintenance contract from Tri-State Roofing & Siding was publicly opened and read aloud at l:30 p.m. in the Afternoon Session. The bid had been inadvertently left in the file but had been date stamped on April 6 at ll:5l a.m.) Tri-State Roofing & Siding - Regular Working Hours - Supervisor - $l6/hr., Roofer - $l3.95/hr., Laborer - $9.75/hr., and materials billed at cost plus 68% mark-up. All bids will be reviewed by appropriate officials prior to a decision being rendered. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at ll:l5 a.m. in regard to personnel, property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. APRIL l2, l988 MINUTES, CONT'D. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at l2:45 p.m. Unanimously approved. LUNCH The Meeting was recessed at l2:45 p.m. for lunch. AFTERNOON SESSION The Afternoon Session was convened at l:30 p.m. by the President, Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin. ADOPTION OF PERSONNEL STUDY & ORGANIZATION RESTRUCTURING - ORGANIZATIONAL CHART, PROPOSED SALARY SCALE AND CLASSIFICATION SCHEDULE After Barry Teach, County Administrator, presented and explained the findings of the Singer Group's personnel study performed for Washington County and presented the schedules for their consideration, a MOTION was made by Commissioner Downey, seconded by Roulette to approve the Salary Scale, Organizational Chart and Classification Schedule as presented to the Commissioners by the Singer Group, Inc., to become effective July l, l988. Unanimously approved. (Copies of schedules attached.) BUDGET HEARINGS The following Fiscal Year l989 budgets were presented as follows: the Capital Improvements Budget was presented by Barry Teach and Jack Hawbaker with a total budget recommendation of $l7,226,410; S.P.C.A. - Pat Morgan, Director, and Board members, Bud Yavener and Jack Metzner, presented their budget in the amount of $2l8,262 with the Commissioners share - $l65,000; Transportation - Keith Godwin, Manager of the County Commuter, presented his budget in the amount of $l,064,563; State's Attorney - M. Kenneth Long, Jr., State's Attorney, presented his budget for FY '89 in the amount of $493,589; Economic Development Commission - Leroy Burtner, Director, and Richard Hopkins, President of the EDC Board, presented their budget in the amount of $255,327. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Irvin to adjourn at 4:30 p.m. Unanimously approved. County Attorney , Clerk