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HomeMy WebLinkAbout880315 March l5, l988 Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. 1987 ANNUAL REPORT Paulette Sprinkle, Community Coordinator, presented the l987 Annual Report for Washington County to the Commissioners. The new report emphasizes "Quality Life" and the goals of County departments for the future. BOARD/COMMISSION REPORTS Commissioner Irvin reported on the Women's Commisison Forum held at Hagerstown Junior College and Commissioner Downey reported on the Advisory Board of Health meeting. LEGISLATION Barry Teach, County Administrator, informed the Commissioners that he has contacted the organizations suggested to submit names for representatives to the Impact Fee Study Committee, that the bond legislation will be heard in the House of Delegates today, and the Economic Development Commission legislation has passed the Senate and will be heard in the House tomorrow. WATER/SEWER PLAN AMENDMENT #WS-87-3 - MILCAR CONSTRUCTION After due consideration of the matters and facts adduced at the Joint Public Hearing held with the Planning Commission on January 25, l988, the comments submitted in writing within the ten (l0) day period following said hearing and the recommendation made by the Planning Commission and Staff, a MOTION was made by Commissioner Snook, seconded by Irvin to accept the recommendations and adopt the findings of fact of the Planning Commisison and Staff and DENY the application for Water/Sewer Plan Amendment #WS-87-3 made by Milcar Construction for Troupe Run Mobile Home Park due to the fact that the amendment is not consistent with the County Comprehensive Plan. Unanimously approved. LEGAL MATTERS David K. Poole, Jr., County Attorney, reported that he has prepared zoning briefs for the Ditto/Shaool and Wolfinger cases and has several settlements for the Business Park. APPROVAL OF MINUTES - MARCH l, l988 Motion made by Commissioner Irvin, seconded by Downey to approve the minutes of March l, l988, as corrected. Unanimously approved. MARCH l5, l988 MINUTES, CONT'D. WILLIAMSPORT POOL - PROGRAM OPEN SPACE FUNDS The Town of Williamsport has guaranteed funding in an amount up to $50,000, or 25% of the project, toward the $200,000 needed for renovation of the Williamsport pool and supporting structures. Renovation costs for the pool are estimated at $l00,000 and renovation of supporting structures and shower room, $l0l,000. The Town is requesting that the Commissioners commit the remaining funds from POS monies. Motion made by Commissioner Snook, seconded by Roulette to commit up to $75,000 of Program Open Space acquisition funds to be used for renovation of the Williamsport Pool proper. Unanimously approved. SEARCH & RESCUE TEAM - CIVIL DEFENSE Pursuant to the request made on February 9 regarding the need for a search and rescue team and the subsequent support for the concept by the Washington County Volunteer Fire & Rescue Association, a MOTION was made by Commissioner Roulette, seconded by Irvin to endorse the concept of a search and rescue team to work through Civil Defense Company 28. Unanimously approved. "NO PARKING" SIGNS - GOVERNOR LANE BOULEVARD Motion made by Commissioner Roulette, seconded by Snook to accept the Transporta- tion Advisory Commission's recommendation that parking along the entire length of Governor Lane Boulevard be removed along tne north- and south-bound shoulders for a distance of l.94 miles and be posted as a "No Parking Anytime" zone. Unanimously approved. SUPPLEMENTAL FUNDING - ACCOUNTING Motion made by Commissioner Roulette, seconded by Irvin to appropriate additional funding up to $3,000 to enable the Accounting Department to purchase furniture for the computer equipment being installed, with funds to be taken from the Commissioners' Contingency fund. Unanimously approved. BID AWARD - HAZARDOUS INCIDENT RESPONSE TEAM EQUIPMENT Motion made by Commissioner Snook, seconded by Roulette, to award the bid for the following equipment for the HIRT Team: 4) PVC Encapsulating Suits to be awarded to Standard Safety Equipment Company who submitted the low bid meeting specifications for a total cost of $5,386.40; 4) Butyl Rubber Encapsulating Suits to be awarded to Equipment Supply Company who submitted the low bid of $4,55l.8l; Communications System to be awarded to Safeware who submitted the low bid meeting specifications of $8,836; and for the 5) spare cylinders to be awarded to Allsafe Fire Equipment Company who sumitted the low bid of $ll,080. Unanimously approved. ELK RIDGE SUBDISTRICT - SANITARY COMMISSION Lynn Palmer, Executive Director of the Sanitary Commission, appeared before the Commissioners to request the creation of a new subdistrict, to be known as Subdistrict l7-Water-Elk Ridge. They have received a petition from those in this area asking that they take over the existing private water system. MOTION made by Commissioner Downey, seconded by Irvin to adopt the Resolution and plat as approved by the Washington County Sanitary Commission at their meeting on March l4, l988, creating a new subdistrict to be known as Subdistrict l7-Water-Elk Ridge, and the plat known as l7-00l, December l987. Unanimously approved. Mr. Palmer also asked that anywhere in the past minutes of the Board of County Commissioners of Washington County that this project has been referred to as Ridgewater Company, Ridgewater Corporation, or Elk Ridge Water Company that it should name Subdistrict l7-Water-Elk Ridge. COURT HOUSE ROOFING PROJECT Robert Coble, Director of Building Maintenance, and Ken Kline, contractor for the Court House roofing project, appeared before the Commissioners along with Karl Sanford, representing the City of Hagerstown's Historic Preservation Council, Susan Cianci, Senior Planner for the City of Hagerstown, and Brent Feight, representing the Historic District Commission, to discuss the proposed material to be used for the Court House roof as awarded to Ken Kline on September l, l987. Mr. Sanford stated that his group feels that the Court House roof should be replaced using slate or man-made slate instead of the metal standing seam roof as bid, since they feel this is not in character with the historic period of the Court House which would have had horizontal lines as opposed to vertical. Mr. Coble stated that the standing seam roof has been used since the l8th Century and that he chose this type of roof based on its lighter weight, longetivity and low maintenance features. He also stated that the cost of slate would be prohibitive. Mr. Kline informed the Commissioners that the slate material is higher in price and requires more labor. He also asked that the Commissioners make a decision as soon as possible since he should have started this project by now, but he is willing to MARCH l5, l988 MINUTES, CONT'D. cooperate if the County decides to change the material to be used. Commissioner Roulette asked that a survey be done of buildings in the downtown area who have standing seam roofs since he feels these are very common on historic structures in Washington County. Also discussed was the legal questions of whether a bid can be substantially changed by using a different material than was originally bid. After discussion, the Commissioners requested that Mr. Kline give them an estimate for prices using the man-made slate material and they would make a decision at next Tuesday's meeting. BID OPENING - 1988-89 CITY/COUNTY TAX BILL FORMS The bids for the City/County Tax Bill forms for l988-89 were publicly opened and read aloud. The firms participating in the bidding and their proposals were as follows: Consolidated Business Forms - $3,862.l6; Moore Business Forms and Systems - $3,073.08; Hagerstown Bookbinding - No Bid; Antietam Paper Company - $3,65l.43; Trade Forms Supply, Inc. - $6,207.00. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in the Session.) ACCEPTANCE OF ROADWAY - CHILDACREST DRIVE Motion made by Commissioner Downey, seconded by Roulette to conditionally accept the deed to 2800' of Childacrest Drive and the Letter of Credit posted by the developer in the amount of $l4,000, with the developer to be responsible for mainenance for one year from l2/8/87. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at ll:l5 a.m. in regard to personnel, property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at l2:40 p.m. Unanimously approved. At this time Commissioner Downey was excused from the Meeting. SCHOOL COMMUNITY CENTER PROGRAM EMPLOYEES - RECREATION COMMISSION Motion made by Commissioner Roulette, seconded by Irvin to employ David Trumpower as Aide at the Williamsport Elementary School, Lois Rudy as Director at Boonsboro Elementary School and Fountain Head Elementary School, and Debra Abraham as Director at Northern Middle School and North High. Unanimously approved. BID AWARD - CITY/COUNTY TAX BILL FORMS l988-89 Motion made by Commissioner Roulette, seconded by Irvin to award the bid for the l988-89 City/County Tax Bill Forms to Moore Business Forms and Systems who submitted the low bid of $3,073.08. Unanimously approved. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Snook to adjourn at l2:45 p.m. Unanimously approved. County Attorney , Clerk