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HomeMy WebLinkAbout871013 October 13, 1987 Hagerstown, Maryland The Regular Meeting of the Board of County Commissioners was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. REALLOCATION OF FUNDS - EXTENSION OFFICE Mary Ellen Waltemire and Richard Heflebower, representing the Extension Office, appeared before the Commissioners to request the reallocation of $11,069. This amount represents the savings to be realized in the County's allocation to the Extension Service due to the fact that the State has decided not to fill the position vacated by Richard Schukraft. Ms. Waltemire requested that the $11,069 be used for the employment of a part-time Horticulture Consultant and for the purchase of a copier for the office. MOTION made by Commissioner Roulette, seconded by Snook to reallocate $ll,069 in the Extension Office budget to provide for employment of a permanent, part-time Horticulture Consultant for six months each year and for the purchase of a copier. Unanimously approved. AMENDMENT OF SEPTEMBER 8, 1987 MINUTES Motion made by Commissioner Snook, seconded by Roulette to amend the minutes of September 8, l987, with the addition of the Bid Award for Copy Equipment - Sheriff's Department which was inadvertently omitted from those minutes. Unanimously approved. BOCA BUILDING CODE The Commissioners agreed to proceed with advertising to hold a public hearing for the purpose of considering an ordinance providing for the adoption of the l987 Edition of the BOCA Building Code as drafted. APPOINTMENTS - SARA PLANNING COMMITTEE Motion made by Commissioner Irvin, seconded by Roulette to appoint Dr. Paul Wolber as a representative of the Citizens for the Protection of Washington County and Barbara Jones, representing the Red Cross, to the SARA Planning Committee. Unanimously approved. BID AWARD - TOURISM CALENDAR OF EVENTS Motion made by Commissioner Roulette, seconded by Irvin to award the bid for the l988 Tourism Calendar of Events to Tri-State Printing for their low base bid of $8,274. Unanimously approved. GOLF COURSE ROAD/PARKING LOT OVERLAY The Commissioners agreed to overlay both the Golf Course Road/Parking Lot since the Roads Department Superintendent has informed them that the project is 80% complete and is substantially under budget and will still be under budget even if the road is overlaid as opposed to the planned tar and chip. FIVE YEAR CAPITAL IMPROVEMENT PROGRAM - BOARD OF EDUCATION Ralph Giffin, Director of Operations and Maintenance at the Board of Education, appeared before the Commissioners to present the Five-Year Capital Improvement Program which they will be submitting to the Interagency Committee for next year. The three priority projects submitted were: l) Pleasant Valley - addition and renovation; 2) North Hagerstown High School - renovation; and 3) Boonsboro Elementary School - renovation. MOTION made by Commissioner Roulette, seconded by Irvin to approve the Board of Education's Five-Year Capital Improvement Program to be submitted to the Interagency Committee. Unanimously approved. Also discussed with Pete Plummer of the Board of Education was the School Building Trust Insurance Fund. The Insurance Fund, which is used to replace items damaged by fire or theft, has approximately $432,000 in the account. The Commissioners discussed possibly utilizing these funds for maintenance needed for buildings. OCTOBER 13, 1987 MINUTES, CONT'D. PUBLIC HEARING - ORDINANCE TO ADOPT THE l987 BOCA PLUMBING CODE The President convened the meeting in Public Hearing at l0:l5 a.m. for the purpose of discussing a proposed ordinance to adopt the l987 Edition of the BOCA Plumbing Code. Paul Sprecher, Plumbing Inspector, explained the insertions and additions to the Code. The Commissioners asked that certain items be clarified before the Code is finalized for adoption. The effective date of the Code will be December l, l987. Commissioner Bowers announced that the record will be held open for ten (l0) days for written comments and the meeting was reconvened in Regular Session at l0:40 a.m. REQUEST FOR FUNDS - HIRT TEAM Gregory Socks and members of the Hazardous Incident Response Team, Leonard Dinarine of the Public Service and Training Academy in Montgomery County, and Michael Weller, Chief of the Funkstown Volunteer Fire Department, appeared before the Commissioners seeking emergency appropriations of $30,000 to enable them to purchase eight encapsulated suits, four 60-minute breathing apparatus with spare cylinders and four communication devices. Also discussed was the need for a cooperative working arrangement with State agencies who are to provide similar services or who may possess appropriate equipment for use in such incidents. MOTION made by Commissioner Snook, seconded by Irvin to appropriate up to $30,000 o the Hazardous Incident Response Team budget for the purchase of eight encapsulated suits, four 60-minute breathing apparatus with spare cylinders and four communication devices to be taken from the Commissioners Contingency Fund. Unanimously approved. BID OPENING - GREENVALE DRAINAGE IMPROVEMENTS The bids for the Greenvale Drainage Improvement Project were publicly opened and read aloud. The following firms and their proposals were as follows: Stamper Construction - $75,630 and Henson & Son - $45,640. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in today's session.) CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Downey to convene in Executive Session at ll:30 a.m. in regard to personnel and property matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Snook to reconvene in Regular Session at l2:l5 p.m. Unanimously approved. MARYLAND SCHOOL FOR MATH & SCIENCE PROPOSAL Motion made by Commissioner Roulette, seconded by Irvin to endorse the proposal for the Maryland School for Math and Science as presented by the Economic Development Commission, to the State of Maryland. Unanimously approved. REJECT BIDS - GREENVALE DRAINAGE IMPROVEMENT PROJECT Motion made by Commissioner Downey, seconded by Irvin to accept the recommendation of the County Engineer to reject all bids received for the Greenvale Drainage Improvement Project since they were far over the budgeted amount and to rebid the project early next spring. Unanimously approved. AIRPORT DESIGN SERVICES Motion made by Commissioner Irvin, seconded by Downey to enter into a contract with Delta Associates for design services for the airport terminal for a fee of 5.4% of the total project estimate, which would be $2l2,050, to include the amendment that if the cost of the project is more than 5% over the budgeted amount, Delta Associates must redesign the terminal at no additional cost to the County. Unanimously approved. ADJOURNMENT AND LUNCH AT MUSEUM OF FINE ARTS Motion made by Commissioner Snook, seconded by Downey to adjourn at l2:20 p.m. for a luncheon at the Museum of Fine Arts and a presentation of their fundraising campaign. Unanimously approved. County Attorney , Clerk