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HomeMy WebLinkAbout871006 October 6, l987 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette, and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - LUPUS AWARENESS MONTH A proclamation was presented to Carol Dohrmann, a volunteer for the Maryland Lupus Foundation, proclaiming October as Lupus Awareness Month. MOTION made by Commissioner Roulette, seconded by Snook to proclaim the month of October l987 as Lupus Awareness Month in Washington County and to urge area residents to recognize the devastating consequences of this disease and become more knowledgeable and aware of the great need for research support. Unanimously approved. LEADERSHIP HAGERSTOWN Alan Davis, Director of Personnel & Insurance, who is participating in the Leadership Hagerstown program, invited the Commissioners to participate in the local government session at City Hall on November l8. BEAVER CREEK ROAD BRIDGE - REPLACEMENT Glenn Dull, County Engineer, appeared before the Commissioners to explain the details of the plans for Beaver Creek Road Bridge, which consist of two one-lane box culverts with stone masonry headwalls for an estimated cost of $l50,000. MOTION made by Commissioner Roulette, seconded by Snook to approve of the County Engineer's design concept and to proceed with design work on the Beaver Creek Road bridge as soon as possible. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Roulette reported on the Planning Commission meeting, Commissioner Irvin gave a report on the joint meeting of the Airport Commission and Tourism Advisory Committee and the Safety Awards banquet for the Transportation Commission, Commissioner Downey reported on the Advisory Board of Health meeting, and Commissioner Bowers reported on the MEDCO Board meeting. APPROVAL OF MINUTES - SEPTEMBER 21 & 22, 1987 Motion made by Commissioner Downey, seconded by Irvin to approve the Minutes of September 2l and 22, l987, as submitted. Unanimously approved. MARYLAND, YOU ARE BEAUTIFUL PROGRAM Paulette Sprinkle, Community Coordinator, updated the Commissioners on the progress of the "Maryland, You Are Beautiful" program and provided them with a press release and sample nomination form. ROAD/BRIDGE TRANSFER - STATE HIGHWAY ADMINISTRATION Barry Teach, County Administrator, presented a draft agreement prepared by the State Highway Administration which would transfer the responsibility for the Route 4l6 bridge to the State Highway Administration with the State to forgive the County $45,000 in ineligible costs, in exchange the County will accept approximately 6.60 miles of State Highway (.l6 of Rice Road, .l2 of Mountain Road, .700 of Mountain Road, .300 of Jerome Road, .3700 of Bottenfield Road, .200 of Bottenfield Road and 5.33 miles of Scenic U. S. 40 on Sideling Hill). The State will also maintain control of the salt dome on Sideling Hill but will allow the County to have access and purchase salt at cost until they can relocate. A final agreement will be presented at a later date. SANITARY COMMISSION RESOLUTION Sanitary Commission staff and Board members appeared before the Commissioners to request the expansion of the Subdistrict l5 boundaries to include l9 homes in Garden Spot subdivision F in response to the developer's request. MOTION made by Commissioner Roulette, seconded by Irvin to approve a resolution to expand Subdistrict No. l5 - Maugansville/Orchard Hills boundaries to include Garden Spot Section F, pursuant to the provisions of Section 6-202 (b)(5)(8) of Article 22 of the Code of Public Local Laws of Washington County. Unanimously approved. Also discussed with Gerrianne Hammond, Secretary/Treasurer of the Sanitary Commission, was her August l9 letter to James Young, Finance Director, regarding monies owned to the Board of County Commissioners by the Sanitary Commission. OCTOBER 6, l987 MINUTES, CONT'D. Motion made by Commissioner Roulette, seconded by Snook to disperse to the following accounts from the monies loaned to the Sanitary Commission: $554,52l.68 to the Capital Improvements Project budget, $l4,592.60 to Expense, $308,997.85 to be left in Accounts Receivable and $l92,675.00 to Loans Receivable effective June 30, l987. Unanimously approved. HAGERSTOWN JUNIOR COLLEGE - UPDATE ON BIDS RECEIVED FOR ATHLETIC CENTER Representatives of the Hagerstown Junior College Board of Trustees appeared before the Commissioners to present an update on the athletic center and the bid opening held on October l. They reported that the low bid received was from Callas Contractors for the amount of $6.7 million which is $l.7 million over their budget for the Center. Two possible solutions discussed were to redesign and rebid the project or to negotiate with the low bidder to see what savings are possible. The Commissioners decided to continue this discussion following the ll:00 bid opening. BID OPENING - TOURISM CALENDAR OF EVENTS The bids for the Tourism Calendar of Events were publicly opened and read aloud. The following firms and their bids were as follows: Tri-State Printing - Base Bid - $8,274, Alternate A - $525, Alternate B - $950, Alternate C - $525; Printers Inc. - Base Bid - $8,530.51, Alternate A - $413.15, Alternate B - $826.30 and Alternate C - $4l3.l5. The bids will be reviewed by appropriate officials prior to a decision being rendered. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, Seconded by Irvin to convene in Executive Session at ll:l5 a.m. in regard to potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland, contingent upon holding a discussion and question and answer session with the news media when the Meeting is reconvened in Regular Session. Motion carried with Commissioners Bowers, Roulette, Downey and Irvin voting "AYE" and Commissioner Snook voting "NO". RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at ll:55 a.m. Unanimously approved. HAGERSTOWN JUNIOR COLLEGE - ATHLETIC CENTER (cont'd.) Commissioner Bowers stated that legal counsel for both HJC and the County will confer regarding the legal parameters which the Junior College must follow if it chooses to negotiate with the low bidder regarding prices for the mechanical section of the bid. The Commissioners stated that they would consider providing an additional 5% over the $5 million project originally budgeted. No decisions will be made as to whether to proceed this construction season until the Board of Trustees meeting. The HJC Board must decide whether to negotiate with the low bidder or to redesign and rebid the project. The meeting was then opened for questions from the press. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at l2:00 noon in regard to personnel, property and potential litigation in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Downey to reconvene in Regular Session at 2:20p.m. Unanimously approved. TAX CREDIT TO RURITAN AND CIVIC ASSOCIATIONS Motion made by Commissioner Downey, seconded by Snook to grant tax credits on County property taxes to the following Ruritan and civic organizations: Ruritan Club Inc. Pleasant Valley $ l02.67 Ruritan Club Rohrersville Inc. 720.37 Rohrersville Ruritan Club Inc. l,l0l.85 Leitersburg Ruritan Club Inc. 459.23 Ruritan Club Inc. Dist. l2 437.08 Ruritan Club, Maugansville 5.54 Ruritan Club Maugansville l,683.l3 Ruritan Club Ringgold 478.6l Lewis Herman A. Trust l,525.72 Ruritan Club Inc. Downsville l49.95 Ruritan Club Inc. Downsville 977.67 Wilson Foundation, Inc. l,3l7.62 Tammany Manor Civic Assoc. 36.00 Tammany Van Lear Civic Assoc. l53.57 Civic Organization Dist. l5 762.97 Unanimously approved. OCTOBER 6, l987 MINUTES, CONT'D. APPROVAL OF APPOINTMENT - AREA AGENCY ON AGING Motion made by Commissioner Irvin, seconded by Roultte to confirm the appointment of Donna J. Palmer, Social Security Administration representative, to fill the unexpired term of Paul Boroughs. Unanimously approved. BID AWARD - LANDFILL EQUIPMENT Motion made by Commissioner Downey, seconded by Roulette to award the bid for landfill equipment to the following low bidders meeting specifications: Landfill Bulldozer to Alban Tractor Co. for $20l,798 minus a trade-in price of $6,500 for a total bid of $l95,298; Articulated four-wheel drive loader - Powlen Equipment Company - $69,200 plus $l,478 performance bond for a total bid of $70,678; and a Landfill Ripper to Alban Tractor Co. for their bid of $l4,3l0. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin, seconded by Downey to convene in Executive Session at 2:30 p.m. in regard to personnel matters in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at 2:45 p.m. Unanimously approved. EDA GRANT ACCEPTANCE Motion made by Commissioner Snook, seconded by Downey to accept a grant from the Economic Development Administration for installation of water, sewer and road construction at the Business Air Park for the amount of $900,000 and to authorize the President to executive the agreement on behalf of the County government. Unanimously approved. PERSONNEL ACTION - GARGANA In regard to the recommendation by his department head to dismiss Timothy Gargana, an employee of the 9ll Section of Fire & Rescue Dept., due to the infractions committed, a MOTION was made by Commissioner Roulette, seconded by Irvin to continue to employ Mr. Gargana in his current position with the following conditions: Mr. Gargana will be suspended without pay for an additional two-week period, during this time Mr. Gargana must seek professional consultation or counseling regarding problems with stress or temperament and to continue with same if determined necessary by the professional involved and submit to testing for substance abuse, Mr. Gargana must also provide full restitution for damage which he caused to a County vehicle and for the service call which was necessary as a result of his misuse of the telephones; however, if any further infractions occur, it will result in his immediate dismissal. Motion carried with Commissioners, Bowers, Roulette, Irvin and Downey voting "AYE" and Commissioner Snook voting "NO" with his recommendation to transfer Mr. Gargana to another department as soon as a vacancy would occur. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Irvin to adjourn at 2:00 p.m. Unanimously approved. County Attorney , Clerk