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HomeMy WebLinkAbout870922 September 22, l987 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Irvin, followed by the Pledge of Allegiance to the Flag by the full assemblage. PROCLAMATION - EMERGENCY MEDICAL SERVICES WEEK Motion made by Commissioner Irvin, seconded by Downey to proclaim the week of September 20 - 27, l987, as Emergency Medical Services Week in Washington County and commends this observance to all citizens. Unanimously approved. The Proclamation was presented to Blaine Snyder by Commissioner Linda Irvin. PROCLAMATION - AMERICAN BUSINESS WOMEN'S ASSOCIATION DAY Commissioner Bowers presented a proclamation to Cheryl Toms proclaiming September 22, l987 as American Business Women's Association Day. MOTION made by Commissioner Roulette, seconded by Irvin to proclaim September 22, l987 as American Business Women's Association Day in Washington County and to urge all citizens in the County to join in this notable celebration. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Roulette reported on the public meeting held by the Sewage Treatment Plant Site Selection Advisory Committe. APPROVAL OF MINUTES - SEPTEMBER 1 and 8, l987 Motion made by Commissioner Downey, seconded by Irvin to approve the minutes of September l and 8, l987 as submitted. Unanimously approved. POLICE AGREEMENT - TOWN OF WILLIAMSPORT Motion made by Commissioner Roulette, seconded by Irvin to enter into a three-year agreement with the Town of Williamsport and the Sheriff's Department to provide police protection for the Town as outlined in the conditions of the agreement. Unanimously approved. SEPTEMBER 22, 1987 MINUTES, CONT'D. ROAD NAMES - OLD ROUTE 67 Motion made by Commissioner Roulette, seconded by Downey to approve the following road names as recommended by the Executive Director of the Planning Commisison: 1) to name Old Route 67 running south from Mt. Carmel - Mt. Carmel Church Road; 2) to name old Route 67 in Gapland - Gapland Road; and 3) to name old Route 67 through Brownsville - Boteler Road. Unanimouslyapproved. CONSULTANT SELECTION - SOUTH COUNTY PLANNING STUDY Motion made by Commissioner Roulette, seconded by Irvin to award the contract for the South County Planning Study, both the housing and commerical portions, to RPR Economic Consultants for the fee of $36,500 for the two studies as recommended by the Coordinating Committee and the State Planning representative. Unanimously approved. SHERIFF'S DEPARTMENT - TELEPHONE EQUIPMENT Motion made by Commissioner Downey, seconded by Irvin to authorize $3,474 from the Commissioner's Contingency Fund for the telephone equipment for the Sheriff's Department which had been approved for the FY l987 budget but which lapsed since the work was not completed until recently. Unanimously approved. TELEFLEX - GRADING PERMIT Motion made by Commissioner Roulette, seconded by Downey to authorize Barry Teach, County Administrator, to sign as representative of the owner to allow Teleflex to obtain a grading permit so they may proceed with site work, at their own risk. Unanimously approved. PETITION - HANCOCK HEALTH CARE CORPORATION Mrs. Poteet, a resident of Hancock, submitted a petition with approximately 400 signatures to the Commissioners requesting that Tri-State Community Health Center personnel be allowed to use the building now occupied by Potomac Bend Medical Center. The Commissioners stated that they would try to resolve the matter with Hancock Health Care Corporation and the Public Health Service which would allow the building to be utilized by a health service organization to provide much needed health care to the citizens of Hancock. CONVEYANCE OF LAND - TELEFLEX Motion made by Commissioner Roulette, seconded by Irvin to convey to TFX Marine, a subsidiary of Teleflex, Inc., l6.l acres, more or less, which is a portion of Lot 7 and Lot 8 located in the Washington County Business Park for the sum of $12,000 per acre as advertised. Unanimously approved. OLD MILLBROOK ROAD BRIDGE Barry Teach, Administrator, informed the Commissioners that the State permit for construction of the Old Millbrook Road Bridge will only allow work in the stream from April 30 - October 30 and that the contractor has agreed to wait until spring to do the work for the same contract price. SURETY - COUNTY RIGHTS-OF-WAY Motion made by Commissioner Downey, seconded by Irvin to implement procedures as outlined by the County Engineer, to raise the main bond for Entrance Permits to $l500, the main bond for Utility Installation Permits to $2000, and the main bond for the one-year Street Maintenance Bond to $5 per lineal feet, and to make this effective November l, l987, with the condition that any application which has been filed prior to that, be considered under the requirements in effect at that time. HISTORIC DISTRICT ORDINANCE AMENDMENTS - RZ-367 Motion made by Commissioner Roulette, seconded by Downey to adopt the amendments as recommended by the Planning Commission to the Historic District Ordinance. Unanimously approved. BID OPENING - REGIONAL AIRPORT OVERLAY The bid recieved for the overlay project at the Washington County Regional Airport was publicly opened and read aloud. The only firm participating in the bidding was Valley Quarries, Inc. with a proposal of $l,463,344.83 for Schedule l and no bid for Schedule 2. The bid will be reviewed by appropriate officials prior to a decision being rendered. SEPTEMBER 22, l987 MINUTES, CONT'D. BID OPENING - FLEET VEHICLES The bids for fleet vehicles were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Hoffman Chevrolet - one 4-door sedan - $ll,289, five compact cars with front-wheel drive - price per unit - $l0,589, total price - $52,945, one subcompact or compact car with front-wheel drive - $7,386, one 1/2 ton pick-up with four-wheel drive - $ll,929, one 3/4 ton pick-up with four-wheel drive, 6' bed - $l3,233, one 3/4 ton pick-up with 8' bed - $l3,484; Middlekauff Chrysler - one 4-door sedan - $ll,638, one subcompact with front-wheel drive - $6,l27; Massey Ford - one 4-door sedan - $12,409, five compact cars with front-wheel drive - price per unit - $11,599.92, total price - $57,999.60, one subcompact with four-wheel drive - $7,826.84, one l/2 ton pick-up with four-wheel drive - $12,630.45 and one 3/4 ton pick-up with four- wheel drive, 8' bed - $l4,554.33; Martin Truck - one l/2 ton pick-up with four- wheel drive, 6' bed - $l2,053, one 3/4 ton pick-up with four-wheel drive - $13,174, and one 3/4 ton pick-up with four-wheel drive, 8' bed - $l4,255. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - BULK ICE CONTROL ROCK SALT The bids for Bulk Ice Control Rock Salt were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Cargil Salt - $29.28/ton delivered; Morton Thiokol, Inc. - $29.35/ton delivered; Domtar Industries, Inc. - no bid; and International Salt Company - $29.87/ton delivered. The bids will be reviewed by appropriate officials prior to a decision being rendered. CENTRAL FIRE ALARM MONITORING SYSTEM The bid for the Central Fire Alarm Monitoring System was publicly opened and read aloud. The firm participating in the bidding and its proposal was as follows: N. B. Barber Company - $23,400. The bid will be reviewed by appropriate officials piror to a decision being rendered. TRAFFIC SIGNAL INSTALLATION - U.S. 11 AND CLUB ROAD The bids for the traffic signal installation at U.S. 11 and Club Road were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Crum Electric Company - $73,784 and Scott A. Duncan, Inc. - $49,605.l0. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in this session.) SANITARY COMMISSION RESOLUTION - CLOVERTON/GREENLAWN SUBDISTRICT Motion made by Commissioner Roulette, seconded by Irvin to approve the resolution establishing boundaries for Cloverton/Greenlawn Subdistrict 5-l as previously approved by the Sanitary Commisison. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Irvin, seconded by Roulette to convene in Executive Session at ll:30 a.m. in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland in reference to personnel and property matters. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Downey to reconvene in Regular Session at l2:l0 p.m. Unanimously approved. EMPLOY PART-TIME SECRETARY - PLUMBING Motion made by Commissioner Downey, seconded by Roulette to employ Denese Fisher as Part-time Secretary for the Plumbing Department at the rate of $6.00 per hour and 2l hours per week to fill an existing vacancy. Unanimously approved. EMPLOY STOCKROOM CLERK - ROADS Motion made by Commissioner Downey, seconded by Roulette to employ Richard Gearhart as Stockroom Clerk at the Roads Department Central Office at the level of Grade 6, Step H, to fill an existing vacancy. Unanimously approved. BID AWARD - TRAFFIC SIGNAL INSTALLATION - U.S. 11 & CLUB ROAD Motion made by Commissioner Roulette, seconded by Irvin to award the bid for the traffic signal installation at U.S. ll and Club Road to Scott A. Duncan, Inc., for the low bid of $49,605.l0, subject to State approval. Unanimously approved. SEPTEMBER 22, l987 MINUTES, CONT'D. RECESS The Meeting was recessed at l2:l5 p.m. for a luncheon at the Potomac Center for the kick-off of the United Charity Campaign and will be reconvened at 3:00 p.m. at Boonsboro High School for a meeting with the Board of Education and a tour of the new computer lab. AFTERNOON SESSION The Afternoon Session was convened at 3:00 p.m. by the President Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin at Boonsboro High School for a meeting with the elected Board of Education. MEETING WITH BOARD OF EDUCATION The Commissioners met with elected Board of Education members B. Marie Byers and Kenneth Grove along with Superintendent of Schools, Dr. Wayne Gersen, Wayne Stouffer, Director of Fiscal Planning and Ralph Giffin, Director of Operations and Maintenance. The meeting included a discussion of the Student Trades Foundation, the transfer of property when the house built by the students is sold, the disposition of funds, and the repayment of the loan which the Student Trades Foundation received from the Board of Education. The Commissioners will act as a conduit for the property transfer when the house is sold with any excess funds from this sale to go back into the Board of Education Budget, to be used for capital projects as required by law. Also discussed was the need for an appraisal of the lots to ascertain their fair market value. The status of the roofing projects was also discussed along with short term goals for North Hagerstown High School, Pleasant Valley and Boonsboro Elementary. The Board of Education members informed the Commissioners that a committee has been appointed to study long-range needs for school expansion and renovation. A joint meeting of the Board of Education and County Commissioners was scheduled for November 3. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Downey to adjourn at 4:30 p.m. Unanimously approved. County Attorney , Clerk