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HomeMy WebLinkAbout870915 September l5, l987 Hagerstown, Maryland 2l740 The Regular Meeting of the Board of County Commissioners of Washington County, Maryland was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette, and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full Assemblage. PROCLAMATION - UNITED STATES CONSTITUTION DAY Motion made by Commissioner Snook, seconded by Downey to proclaim September l7 as United States Constitution Day in Washington County to commemorate the 200th anniversary of the United States Constitution. Unanimously approved. PRESENTATION - SAVE HISTORIC ANTIETAM FOUNDATION Dennis Frye and Tom Clemens, representing the Save Historic Antietam Foundation, appeared before the Commissioners to recognize and thank them for their hard work and efforts regarding historic preservation in Washington County and presented them with passes to the House and Site tour and T-shirts commemorating the l25th Anniversary of the Battle of Antietam. APPOINTMENT - PARK BOARD Motion made by Commissioner Roulette, seconded by Irvin to appoint James Brown to the Park Board as a representative of the Recreation Commisison, to fill the unexpired term of George Rash which expires January l, l990. Unanimously approved. COMMISSION FOR WOMEN - APPOINTMENT Motion made by Commissioner Irvin, seconded by Downey to appoint Stephanie Riley to the Commission for Women to fill the unexpired term of Lorraine O'Neill extending to June 30, l990. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Downey reported on the Board of Health Advisory Board; Commissioner Roulette gave a report on the Planning Commission meeting; Commissioner Irvin made a report on the Airport Commission meeting, Commission for Women, and Children's Council meetings; and Commissioner Bowers reported on the Halfway Manor project, the the Parks Arts Council meeting regarding the pavilion at Doubs Woods Park. RESH ROAD - EXTEND WATER SERVICE Lynn Palmer, Director of the Sanitary Commission, appeared before the Commissioners to present a petition which they received representing l3 of the proposed properties requesting the water line be extended from the Martins Crossroad/Cearfoss Water System project by l365 feet to provide water to Resh Road at Broadfording Road. Mr. Palmer stated that the contractor has verbally agreed to extension of the unit item prices under the current contract with the total cost of construction estimated at $47,56l.80. Mr. Palmer also said that the connection fees and annual user fees will support $27,740.80 of the $47,56l.80 leaving a balance of $l9,82l.00 to be financed, unless the users quarterly rates are increased by $l.9l. The Commissioners agreed to the extension of the water line and expansion of the subdistrict and also to provide an interest-free loan in an amount up to $l9,82l.00 if needed with the loan to be repaid in accordance with the previous agreement by future connections fees. HOFFMASTER ROAD After consideration of the matters and facts adduced at the public meeting held at the Potomac Valley Fire Hall on September 7 with the citizens who reside in the southern portion of Washington County regarding the proposed permanent closing of Hoffmaster Road, a MOTION was made by Commissioner Snook, seconded by Downey to restore Hoffmaster Road to its previous condition, with widening, for the estimated cost of $65,000 with work to be performed by the Roads Department as soon as possible and to improve the intersection of Morgan Pine Road and Harpers Ferry Road to be taken from the Highway Fund. Unanimously approved. UNIFIED PLANNING WORK PROGRAM FY l988 - METROPOLITAN PLANNING ORGANIZATION The Commissioners convened at l0:30 a.m. sitting in their capacity as the Metropolitan Planning Organization to consider adoption of a resolution of the FY 88 Unified Work Program. Notification has been given to the mayors of the metropolitan areas and Franklin County, Pennsylvania. MOTION Made by Commissioner Roulette, seconded by Irvin to adopt the Resolution endorsing the FY 88 Unified Work Program, approving its submission to the Urban Mass Transportation SEPTEMBER l5, l987 MINUTES, CONT'D. Administration and the Federal Highway Administration and to declare its intent to enter into contractual arrangments as necessary to carry out the work with the understanding that if the work program and budget is revised through negotiations with federal funding agencies, it will be subject to approval by the Hagerstown Metropolitan Planning Organization. Unanimously approved. BID AWARD - COPY EQUIPMENT Motion made by Commissioner Roulette, seconded by Snook to approve the recommendation made by the General Purchasing Agent to enter into a contract for Court House copy equipment with Document Solutions, Inc. for a Xerox Model l090 with a 36 month equity lease plan in the amount of $2,266.3l/month; to enter into a lease/rental agreement plan with Office Suppliers for a Sharp SF-9750 copier at the County Office Building in the amount of $35l.25/month; and to enter into a lease/rental agreement with Office Suppliers for a Sharp SF-9750 copier at the Detention Center for the amount of $35l.96/month. Unanimously approved. APPROVAL OF MINUTES - AUGUST 25, l987 Motion made by Commissioner Downey, seconded by Irvin to approve the minutes of August 25, l987, as amended. Unanimously approved. AGENDA ITEMS - MEETING WITH BOARD OF EDUCATION Barry Teach, County Administrator, informed the Board that a meeting with the Board of Education has been scheduled for September 22, and asked the Commissioners for any items they may want placed on the agenda for that meeting. The Commissioners asked that that an update on school roofs, capital finances, Pleasant Valley School and utilization of classroom space be placed on the agenda. SALE OF PROPERTY - CIVIL DEFENSE COMPANY 28 SITE The bids for the sale of the Civil Defense Company 28 site were publicly opened and read aloud. Proposals received were as follows: Turner Realty - $l34,l55 (also included was a check in the amount of $l3,4l5 representing l0% of the amount bid); Hagerstown Springworks Company - $l02,000 (enclosed check for $l0,200); Hub City Auto Body - l45,950 (enclosed check for $l4,590); and E. J. and W. L. Plummer - who proposed a trade for a 3 l/2 acres +/- lot on Oak Ridge Place. The proposals will be reviewed by appropriate officials prior to a decision being rendered. ELECTRICAL AND PLUMBING CODE AMENDMENTS The Commissioners discussed proposed electrical code amendments to increase the surety bond and general liability requirements to come into compliance with statewide electrical codes and to require $300,000 general liability and $300 property bond. Plumbing Code amendments provide for adoption of the l987 BOCA Plumbing Code with changes in the main fee from $5 to $l0 with conformance to the local code. The Commissioners agreed to schedule public hearings for both amendments. APPLICATION FOR ADDITIONAL SECTION 8 HOUSING VOUCHERS Motion made by Commissioner Roulette, seconded by Irvin to approve of application to the Department of Housing & Urban Development for l0 additional Section 8 housing vouchers. Unanimously approved. EDC BOND ALLOCATION Motion made by Commissioner Roulette, seconded by Irvin to commit $2.2 million of the total allocation from the Economic Development Revenue Bonds, Private Activity Bonds, for Industrial Development as recommended by Bond Counsel and the Economic Development Commission. Unanimously approved. OVERTIME AUTHORIZATION - SHERIFF'S DEPARTMENT - BATTLE OF ANTIETAM REENACTMENT Motion made by Commissioner Roulette, seconded by Snook to authorize up to $890 in overtime for deputies to work traffic control at Monroe and Millpoint Roads on September 26 and 27 for the reenactment of the Battle of Antietam. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Snook to convene in Executive Session at ll:20 a.m. in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. SEPTEMBER l5, l987 MINUTES, CONT'D. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin, seconded by Roulette to reconvene in Regular Session at ll:55 a.m. Unanimously approved. AIP-05 - CONTRACT WITH DELTA ASSOCIATES Motion made by Commissioner Snook, seconded by Downey to enter into an agreement with Delta Assocites for professional services for project AIP-05 at the Washington County Regional Airport in the amount of $6l,300. Unanimously approved. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Irvin to adjourn at l2:00 noon for a lunch and ribbon cutting ceremony at the Hagerstown Fairground. Unanimously approved. County Attorney , Clerk