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HomeMy WebLinkAbout06.09.1987 June 9, 1987 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin, and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Snook, followed by the Pledge of Allegiance to the Flag by the full Assemblage. BOARD/COMMISSION REPORTS Commissioner Downey reported on the recent Tri-County Council elections and Commissioner Bowers gave a report on his recent luncheon with Governor Schaefer where the Governor discussed his international trip. Commissioner Bowers also reported on the ceremony commissioning the U.S.S. Antietam. BRIGHTWOOD ACRES - PROPOSED ACCESS ROAD Residents of Brightwood Acres Subdivision appeared before the Commissioners to discuss the proposed access road between the Londontowne Development and Maplewood Drive. The residents expressed their concern that the increased traffic level would affect the neighborhood. Possible alternatives were discussed and the Commissioners informed the residents that the County Engineer and the Executive Director of the Planning Commission were meeting with City of Hagerstown officials regarding the access road since this area has been annexed into the City. Residents will be notified of any developments which occurred in this meeting. BID OPENING - REPAIR OR REPLACEMENT OF AIR CONDITIONER CHILLER - COUNTY OFFICE BUILDING One bid was received for the repair or replacement of the air conditioner chiller at the County Office Building from Robert F. Ziegler, Inc. Their proposal was as follows: Option l Base Bid, Repair, $43,200 or Option 2 Base Bid, Replacement, $62,897. The bids will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in Afternoon Session.) BID OPENING - BOILER/BURNER UNIT - 4 FACILITIES One bid was received for the boiler/burner unit for the Washington County Court House and Annex, the County Office Building, William J. Dwyer Memorial Cewnter and the Washington County Health Department. The firm participating in the bidding and its proposal was as follows: Fridinger-Ritchie - Base bid - $46,987. The bid will be reviewed by appropriate officials prior to a decision being rendered. (Decision rendered later in Afternoon Session.) JUNE 9, l987 MINUTES, CONT'D. GOVERNOR LANE BOULEVARD/ROUTE 68 IMPROVEMENTS After reviewing the Transportation Advisory Committee's report on the intersection of Governor Lane Boulevard and Maryland Route 68 near Williamsport, the Commissioners' agreed to forward a request to Hal Kassoff, Administrator, State Highway Administration, to request signalization and geometric improvements to this intersection. AWARD BID - COPIER FOR TRANSPORTATION Motion made by Commissioner Roulette, seconded by Snook to award the bid for the copier for the Transportation Commission to Office Suppliers, Inc. for the low bid meeting specifications in the amount of $5,995 (Sharp SF-9510). Unanimously approved. SUMMER MEETING SCHEDULE Motion made by Commissioner Downey, seconded by Roulette to change the meeting schedule for July and August to start at l0:00 a.m. and to cancel the Commissioners' meetings for July 2l and August l8. Unanimously approved. PROPERTY PURCHASE PROGRAM - HEALTH DEPARTMENT Henry Brown, Addictions Coordinator at the Washington County Health Department, appeared before the Commissioners to request that the County apply for a Title X Community Bond Construction Grant for the purchase of a new facility or construction of a facility. The grant is a 75% State/25% County matching grant. The Commissioners requested that Mr. Brown obtain information regarding dollar figures for the approximate cost for the type facility needed by the addictions division. HUMP ROAD IMPROVEMENTS Motion made by Commissioner Snook, seconded by Roulette to include the widening and improvement of Hump Road with work to be done in the fiscal year beginning July l, l987 with needed funds to be taken from the Fund Balance of the Highway Fund. Unanimously approved. DATA PROCESSING - FUTURE NEEDS Paul Durrette, UNISYS representative, and Ron Whitt, Director of the County Data Processing Department, appeared before the Commissioners to discuss the needs of the County in regard to data processing. Mr. Durrette stated that there are basically two decisions the Commissioners should make: the refinancing of the entire contract with UNISYS and the software package needed to have the budgetary accounting on-line by January l, l988. The Commissioners requested Mr. Durrette to check into the refinancing and extension of the lease with UNISYS. LUNCH - HISTORICAL ADVISORY COMMITTEE The Meeting was recessed at ll:00 a.m. for lunch and discussion with the Historical Advisory Committee. AFTERNOON SESSION The Afternoon Session was convened at l:30 p.m. by the President Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin, and Martin L. Snook. DEMONSTRATION OF VOTING MACHINE Keith Long, a representative of Sequoia Pacific, demonstrated the DataVote system and gave pertinent information regarding equipment needed and prices to the Board of Election Supervisors and the Board of County Commissioners for their consideration. PRESENTATION OF FLAG Sheri Woods, a junior at Williamsport High School, presented an American Flag to the County Commissioners which was given to her as a representative of Washington County by Governor Schaefer. The flag will be flown the rest of this week in honor of National Flag Week. The Commissioners thanked Ms. Woods for the flag and for her participation in the Flag Week ceremony. At this time Commissioner Bowers was excused from the Meeting and Commissioner Roulette assumed the Chair. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Irvin to convene in Executive Session at 3:l5 p.m. in regard to personnel and property matters in accordance with State Government Article l0.508 of the Annotated Code of Maryland. Unanimously approved. JUNE 9, 1987 MINUTES, CONT'D. RECONVENE IN REGULAR SESSION Motion made by Commissioner Downey, seconded by Irvin to reconvene in Regular Session at 4:l5 p.m. Unanimously approved. EMPLOY LABORER II - ROADS DEPARTMENT Motion made by Commissioner Downey, seconded by Irvin to employ Michael Martin in the position of Laborer II at the Western Section of the Roads Department to fill an existing vacancy. Unanimously approved. EMPLOY PART-TIME SUMMER PLAYGROUND PERSONNEL Motion made by Commissioner Downey, seconded by Irvin to employ Julie Cardenis at Lincolnshire Elementary and Scott Kidd at Reed City Park as Part-time Summer Playground employees of the Recreation Commission. Unanimously approved. BID AWARD - BOILER REPLACEMENT Motion made by Commissioner Irvin, seconded by Downey to award the bid for boiler replacement for four County facilities to Fridinger-Ritchie in the amount of $47,580 which includes the performance bond. Unanimously approved. BID AWARD - REPAIR/REPLACEMENT OF AIR CONDITIONER CHILLER - COUNTY OFFICE BLDG. Motion made by Commissioner Downey, seconded by Irvin to award the bid to Robert F. Ziegler for the air conditioner chiller at the County Office Building for the low and only bid of $62,897, to be taken from the Capital Contingency fund. Unanimously approved. ACCEPTANCE OF OPTION AGREEMENT - ROUZER/JAMISON TRACT Motion made by Commissioner Downey, seconded by Irvin to accept the option agreement with Charles M. Rouzer and John V. Jamison III to convey in fee simple for no consideration, 80,100 sq. ft +/- located on Hopewell Road with the condition that the County increase the opening of the waterway under Hopewell Road from 7 sq. ft. to a minimum of l5 sq. ft. during the reconstruction of said road. Unanimously approved. ADJOURNMENT Motion made by Commissioner Snook, seconded by Irvin to adjourn at 4:20 p.m. Unanimously approved. County Attorney , Clerk