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HomeMy WebLinkAbout06.02.1987 June 2, l987 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President R. Lee Downey, Linda C. Irvin and Martin L. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. PRESENTATION OF PAINTING Lieba Cohen, Executive Director of the Washington County Arts Council, along with representatives of the Committee who organized the New Visions Art Show, presented a painting of Burnside Bridge to the County Commissioners for their support of the project. The painting, which won first prize in the show, was painted by Vivian Mentzner. Ms. Cohen stated that participants in the New Visions Art Show must be over the age of 60 and reside in Washington County. This project was made possible by a grant from the Maryland Arts Council and was sponsored by the Washington County Arts Council, Hagerstown Junior College and Community Action Council. CERTIFICATE OF MERIT - SISTER FRANCES WATKOWSKI Sister Frances Watkowski was presented with a Certificate of Merit by the County Commissioners for her excellence as a teacher of history at Saint Maria Goretti High School. The l987 E. Russel Hicks-Louis E. Tuckerman Award for American history and Social Studies presented by the Hagerstown Civil War Roundtable was won by Peter Tahn, a student of Sister Watkowski's. Sister Watkowski thanked the Commissioners for the Certificate and stated that her greatest joy in teaching was to involve the students in community affairs. GOLF COURSE ELECTRIC SERVICE AGREEMENT Motion made by Commissioner Roulette, seconded by Snook to enter into an Agreement with the Potomac Edison Company for a guaranteed annual minimum billing useage of $5,000 for electric service for the golf course which has a minimum term of three years and is renewable on an annual basis. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Roulette reported on the Planning Commission meeting, Commissioner Irvin gave a report on the Airport Commission meeting and a meeting with the Longmeadow Lions Club regarding the possible location of a park in the north section of the County, Commissioner Downey informed them that the committee in charge of selecting an administrator for the Health Department has held interviews last week and Commissioner Bowers reported on the Maryland Association of Counties retreat he attended last week. CONVEYANCE OF LAND/EXCHANGE - MERRBAUGH/GOSSARD The Commissioners discussed the advertised land exchange with John Merrbaugh for a a 50' x 250' parcel of land located off West Place in exchange for an almost equal amount of land to the County, the County then proposes to convey this to Herb Gossard and to also convey 3.3 acres to Mr. Gossard for a price of $5,000 per acre. The Commissioners agreed to delay any action on this matter until next week in order to clarify the right-of-way agreement between Mr. Merrbaugh and Mr. Gossard. TTY PURCHASE The Commissioners authorized the purchase of eleven TTY units to be paid for by the departments receiving the units. BID OPENING - COPIER - TRANSPORTATION COMMISSION The bids for a copier for the Transportation Commission were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Office Suppliers, Inc. - $5,995 for a Sharp SF95l0 copier; Ropho Sales - $5,600 for a Mida 3l3ZD copier; Rockwell's Inc. - Proposal #l - 6,295, Ricoh Model FD5070, Proposal #2 - $6,950, Ricoh FT5560, Proposal #3 - $5,295, Rocoh FT50l0; Document Solution - $l0,680 for Xerox Model l048 and $12,250 for Xerox Model l050; Long's Business Equipment - $8,l2l.50 for Cannon NP-4040AF Copier; A. B. Dick Products - $5,995 primary bid for A.B. Dick Model K355B and $4,484.75 for A.B. Dick Model K255B; Monroe Systems for Business - $4,7l5 base price, Monroe RL7502, $3,929 alternate bid, Monroe RL8352D; Executone - $5,989, Mita DC-5l32; and Word Processing Services - $5,370 for Konica Model 4003. The bids will be reviewed by appropriate officials prior to a decision being rendered. JUNE 2, l987 MINUTES, CONT'D. BID OPENING - OVERLAY The bids for the overlay of roads were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Richard F. Kline - $30.25 per ton in place; Wolfe Brothers, Inc. - $25.66 per ton in place; Union Equipment, Inc. - $29.39 per ton in place; and P & W Excavating - $23.75 per ton in place. The bids will be reviewed by appropriate officials prior to a decision being rendered. (A decision was rendered in the Afternoon Session.) BID OPENING - TRAFFIC PAINT & BEADS The bids for traffic paint and beads were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Ennis Paint Mfg., Inc. - 3500 gallon yellow paint - $3.999/gallon, l500 gallon white paint - $4.052/gallon, no bid for beads; Baltimore Paint & Chemical - 3500 gallon yellow paint - $3.68/gallon, l500 gallon white paint - $3.88/gallon, no bid for beads; Mid-Atlantic Safety - no bids for paint, Beads - 650 lb. - 0.2l5/lb., $l0.75/bag; Flex-O-Lite - no bids on paint, Beads - 0.l967l/ lb., $9.8355/bag; Prismo Safety Corp. - 3600 gallon yellow paint - $3.78 gallon, l500 gallon white paint - $3.80/gallon, no bid for beads; and Potters Industries, Inc. - no bids for paint, Beads - 0.22889/lb., $11.4445/50 lb. bag. The bids will be reviewed by appropriate officials prior to a decision being rendered. ( A decision was rendered later in the Afternoon Session.) AMENDMENT - AIRPORT COMMISSION RESOLUTION Motion made by Commissioner Irvin, seconded by Snook to amend Section 2, Paragraph 9 of the Airport Commission resolution to delete the requirement for a public hearing regarding initial charges for a change in charges for T-hangar rental fees. Unanimously approved. PORTABLE RADIO - PARKS DEPARTMENT Motion made by Commissioner Snook, seconded by Roulette to authorize the Parks Department to purchase a portable radio in the amount of $1200 and to appropriate these funds from the Commissioners' Contingency Fund. Unanimously approved. FIRE & RESCUE LOAN - MT. AETNA VOLUNTEER FIRE CO. Motion made by Commissioner Snook, seconded by Irvin to approve the request for a loan of $41,000 made by the Mt. Aetna Volunteer Fire Company for rebuilding the engine of a l966 American LaFrance to a 2000 gallon tanker as recommended by the Fire & Rescue Advisory Loan Committee. Unanimously approved. PERMIT FEES - BOARD OF EDUCATION PROJECTS Motion made by Commissioner Irvin, seconded by Roulette to waive fees for the permits required for Board of Education projects although necessary permits will still be required. Unanimously approved. CLEAR SPRING VOCATIONAL-AGRICULTURAL PROJECT PERMITS Motion made by Commissioner Snook, seconded by Roulette to deduct permit fees from the Clear Spring Vocational-Agricultural project if the Board of Education accepts a contract from the recent bidding; if the project is rebid, permit costs are not to be included in the bid package but necessary permits will still be required. Unanimously approved. APPROVAL OF MINUTES - MAY 19, l987 Motion made by Commissioner Downey, seconded by Roulette to approve the Minutes of May l9, l987 as amended. Unanimously approved. PROPERTY CONVEYANCE FEES - HANCOCK The Commissioners agreed to reimburse the Board of Education $l600 for survey and legal fees connected with the conveyance of the property located off Main Street Extended in Hancock to be an additional charge to the price of the land. PARTICIPATION IN CONSULTANT STUDIES Motion made by Commissioner Roulette, seconded by Irvin to provide 50%, not to exceed $20,000, of consultant fees connected with performing needs assessment studies for water and sewer services for County municipalities with each request to be considered separately on its own merits. Unanimously approved. REQUESTS FOR "NO PARKING" SIGNS Motion made by Commissioner Snook, seconded by Roulette to approve of imposing "No Parking" restrictions at Fountainhead Road and at the District l2 Fire Company on both sides of Fairplay Road in the vicinity of the parking lot and old school, as recommended by the Transportation Advisory Committee. Unanimously approved. JUNE 2, l987 MINUTES, CONT'D. PUBLIC HEARING - FARE INCREASES & ROUTE MODIFICATION - TRANSPORTATION COMMISSION The President convened the Meeting in Public Hearing at ll:00 a.m. in regard to a proposed fare increase and route modification for the County Commuter bus system. Keith Godwin, Manager of the County Commuter, explained in detail the proposed route changes and alternatives. He then answered the questions of those in attendance regarding route changes. The Transporatation is also proposing fare increases for adult base fares from .55 to .60, senior citizens and handicapped fares during peak rush hours from .40 to .45 and student rates would increase from .30 to .35. Senior citizens and handicapped fares during the middle of the day would remain at the current .25 and transfer fees would remain unchanged. The proposal includes a .l0 zone charge for adult fares only on the three longest routes. Boonsboro and Hancock fares would be increased by 9% across the board and adult transfer charges for Williamsport to Valley Mall and return would be eliminated. There being no one else present to testify for nor against said proposal, the Hearing was closed at ll:25 a.m. and the Meeting was reconvened in Regular Session. MVA BRANCH OFFICE - STATUS REPORT Marshall Rickert and Tom Bongiovani, representing the Motor Vehicle Administration appeared before the Commissioners to present a status report on the proposed MVA building to be constructed at Route 65. Mr. Rickert stated that there are two contracts - one for building a new roadway which will intersect with Route 65 to serve MVA and SHA and also the State Police barracks and the contract for the actual construction bids. The bid opening date is set for June 5, l987, final notice to proceed will be given this fall and the State would like to open for business in June of l988. He also stated that the outstanding issue is the need for sewer service and informed the Commissioners that they have met their commitment for $75,000 for their portion of the costs associated with the proposed sewer service. RECESS The Meeting was recessed at ll:45 a.m. for a ribbon cutting ceremony for T-hangars, C & P Groundbreaking and the grand opening of Eastern Boulevard. AFTERNOON SESSION The Afternoon Session was convened at 2:l5 p.m. by the President Ronald L. Bowers with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey, Linda C. Irvin and Martin L. Snook. BID AWARD - OVERLAY OF ROADS Motion made by Commissioner Snook, seconded by Irvin to award the bid for overlay of County roads to P & W Excavating who submitted the low bid of $23.75/ton in place. Unanimously approved. BID AWARD - TRAFFIC BEADS Motion made by Commissioner Snook, seconded by Roulette to award the bid for traffic bids to Flex-o-lite who submitted the low bid of .l967l/lb. or $9.8355/bag for a total of $5,90l.30. Unanimously approved. BID AWARD - TRAFFIC PAINT Motion made by Commissioner Irvin, seconded by Snook to award the bid for traffic paint to Baltimore Paint & Chemical who submitted the low bid of $3.68/gallon for yellow paint and $3.88/gallon for white paint for a total cost of $l8,700. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Roulette, seconded by Irvin to convene in Executive Session at 2:20 p.m. in regard to personnel and property matters in accordance with State Government Article l0.508 of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at 3:l0 p.m. Unanimously approved. EMPLOY FIRE & RESCUE TECHNICIANS Motion made by Commissioner Roulette, seconded by Downey to employ Richard Conrad as a full-time Communications Technician and James Mitchell as a part-time Communications Technician at Fire & Rescue Communications to fill existing vacancies. Unanimously approved. JUNE 2, l987 MINUTES, CONT'D. EMPLOY PARK GUARD Motion made by Commissioner Irvin, seconded by Downey to employ Harry Griffith as a Park Guard to fill an existing vacancy. Unanimously approved. EMPLOY TOURISM INFORMATION SPECIALIST Motion made by Commissioner Roulette, seconded by Snook to employ Jo Ann Lewis as a Tourist Information Specialist at the I-70 West Information Center to fill an existing vacancy. Unanimously approved. EMPLOY PART-TIME SUMMER PLAYGROUND EMPLOYEE Motion made by Commissioner Downey, seconded by Roulette to employ Amy Laubi as a part-time summer playground employee at Williamsport Elementary School for the Recreation Commission to fill an existing vacancy. Unanimously approved. ADJOURNMENT Motion made by Commissioner Roulette, seconded by Snook to adjourn at 3:l5 p.m. Unanimously approved. County Attorney , Clerk