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HomeMy WebLinkAbout05.19.1987 May 19, 1987 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County, was called to order at 9:00 a.m. by the President, Ronald L. Bowers, with the following members present: Vice President Richard E. Roulette, and Commissioners R. Lee Downey and Linda C. Irvin. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Bowers, followed by the Pledge of Allegiance to the Flag by the full assemblage. IMPROVEMENTS TO ROSE HILL AVENUE County Engineer, Glenn Dull, and local developer, Jerry Harrell, appeared before the Commissioners to discuss Mr. Harrell's proposal to contribute $l2,500, which is one-fourth the estimated cost, toward the total cost for improvements to Rose Hill Avenue in addition to the 200' of roadway in front of the proposed project. Motion made by Commissioner Downey, seconded by Roulette to accept Mr. Harrell's proposal to contribute $l2,500 toward the cost of improvements to Rose Hill Avenue. Unanimously approved. PROCLAMATION - TOURISM WEEK Motion made by Commissioner Roulette, seconded by Downey to proclaim the week of May l7-23 as Tourism Week in Washington County and call upon the people of Washington County to observe such week with appropriate ceremonies and activities. Unanimously approved. The proclamation was read by Commissioner Bowers and presented to Robert O'Connor, Washington County Tourism Director. MID-MARYLAND EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL - APPOINTMENT Motion made by Commissioner Irvin, seconded by Downey to appoint John Sexton to the Mid-Maryland Medical Services Advisory Council for a term to expire January l, l990. Unanimously approved. RE/APPOINTMENTS - BOARD OF SOCIAL SERVICES Motion made by Commissioner Irvin, seconded by Roulette to reappoint Lewis Stouffer for a one year term to expire June 30, l988 and Daniel Elgin for a three year term extending to June 30, l990 and to appoint Adair Eves and Merwin Hans to three year terms which would expire June 30, l990 and Rev. Robert Timmons to a two year term extending to June 30, l988, to the Board of Social Services. Unanimously approved. BOARD/COMMISSION REPORTS Commissioner Downey reported on the Fire & Rescue Advisory Board and Commissioner Irvin reported on the Task Force on Homelessness, the Federal Emergency Management meeting and Airport Board meeting. C & P EASEMENT AGREEMENT - AMENDMENT Motion made by Commissioner Irvin, seconded by Roulette to authorize Ronald L. Bowers as President of the Board of County Commissioners to execute the amendment to the Deed of Easement with Chesapeake & Potomac Telephone Company of Maryland dated February 24, l987, which would incorporate the following two amendments into the aforementioned Deed of Easement: l) To the sixth (6th) agreement on Page 4, add "no structure or growth will be allowed which would penetrate the FAR Part 77 services of the airport" and 2) To the eighth (8th) agreement on Page 4, add "any interference with airport navigational aids or communications as a result of installed equipment will be reason for immediate interruption of the lease agreement until such interference is eliminated" and to certify that all revenue inuring the Washington County Regional Airport as a result of the Deed of Easement will be expended solely for capital or operating costs of the Washington County Regional Airport. Unanimously approved. HISTORICAL DISTRICT ORDINANCE AMENDMENTS The Commissioners agreed to schedule a Public Hearing for the purpose of hearing comments regarding the Historical District Ordinance as amended by the County Attorney. APPROVAL OF MINUTES - MAY 5, l987 Motion made by Commissioner Irvin, seconded by Downey to approve of the Minutes of May 5, l987, as submitted. Unanimously approved. APPROVAL TO SEEK BIDS - COUNTY OFFICE BUILDING HVAC SYSTEM The Commissioners agreed to seek bids for the repair and replacement of the air conditioning system needed for the County Office Building. MAY 19, 1987 MINUTES, CONT'D. LINE ITEM TRANSFER - PERSONNEL Motion made by Commissioner Downey, seconded by Roulette to approve of the transfer of $1000 from Office Equipment (27-487-000) to Advertising (27-421-000) for the Personnel Department. Unanimously approved. LINE ITEM TRANSFER - AIRPORT Motion made by Commissioner Irvin, seconded by Roulette to approve of the transfer of $1500 from Chemicals-Ice (700-4110-230) to Chemicals-Weed (700-410-220) for the Airport budget. Unanimously approved. LINE ITEM TRANSFER - RECREATION COMMISSION Motion made by Commissioner Roulette, seconded by Downey to approve of the following Recreation Commission line item transfers: $500 from Salaries-Other (77- 404-000), $700 from Utilities (77-410-150), $500 from Facilities Rental (77-423- 020), $400 from Per Diem (77-429-040), $200 from Gasoline and Diesel (77-450-010), and $300 from Automobile Allowance (77-457-000) for a total of $2600 to be transferred to Recreation Progams (77-410-150). Unanimously approved. AMENDMENT - PROGRAM OPEN SPACE LAND ACQUISITION PROGRAM Motion made by Commissioner Roulette, seconded by Irvin to amend Washington County's l988 Annual Program Open Space Program to include the Westend Playground Acquisition #1 (Reading/Shives) in the Town of Hancock. Unanimously approved. TRANSER - ATLANTIC CABINET Motion made by Commissioner Downey, seconded by Roulette to approve of the transfer of the MIDFA Loan Note from Atlantic Cabinet to Antler Property Corporation, a subsidiary of Atlantic Cabinet, and to allow the sale of the note from First National Bank to Farmers & Mechanics Bank. Unanimously approved. LETTERS OF INTENT - HAGERSTOWN JUNIOR COLLEGE Motion made by Commissioner Downey, seconded by Irvin to endorse the Letters of Intent to assure the State Board for Community Colleges that the County intends to provide the local share of funds to design, construct, and equip the following projects to be submitted by Hagerstown Junior College: the indoor swimming pool, the advanced technology center and the replacement of roofing on seven buildings, and also petition for a grant of $1,637,458. Unanimously approved. LINE ITEM TRANSFER - SHERIFF'S DEPARTMENT Motion made by Commissioner Downey, seconded by Roulette to approve the transfer of $l500 from LP Gas (40-450-070) to Vehicle Maintenance (40-454-000), in the Detention Center budget. Unanimously approved. YOUTH OF THE MONTH - MAY 1987 The Commissioners presented the May l987 Youth of the Month Award to Kenzel Jessie to honor him for his contribution toward improving the lives of others through his church, school and community activities. SANITARY DISTRICT - ADVANCE Motion made by Commissioner Downey, seconded by Irvin to advance $1824 to the Sanitary District for the purpose of paying the consultant fees involved with studying the alternatives for handling the disposal of septage associated with the Cloverton project. Unanimously approved. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Roulette to convene in Executive Session at l0:45 a.m. in regard to personnel, property and potential litigation in accordance with State Government Article l0.508 of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Downey to reconvene in Regular Session at ll:00 a.m. Unanimously approved. BID OPENING - PUBLIC OFFICIALS LIABILITY COVERAGE The one bid received for the Public Officials Liability Coverage was publicly opened and read aloud. The firm participating in the bidding and its proposal was as follows: Carroon & Black - $25,235 for $l,000,000 coverage and $44,l6l.25 for $2,000,000 coverage. The bid will be reviewed by appropriate officials prior to a decision being rendered. MAY 19, 1987 MINUTES, CONT'D. BID OPENING - RECONSTRUCTION OF LANDIS/DAY ROAD Bids for the reconstruction of Landis/Day Road were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: E. F. Goetz & Son - $222,429.50 and P & W Excavating - $164,695.25. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - LUROSE ESTATES DRAININAGE IMPROVEMENTS The bids for the LuRose Estates Drainage Improvement project were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Building Systems, Inc. - $l8,600; K. M. Faith Excavating - $14,962; and P & W Excavating - $18,300. The bids will be reviewed by appropriate officials prior to a decision being rendered. BID OPENING - LP GAS MOTOR FUEL - DETENTION CENTER The bids received for supplying LP Gas Motor Fuel to the Washington County Detention Center were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Shawleys - $3,876.60, unit price - .455/gal. and posted price - .355/gal.; Petrolane - unit price .47/gal. and posted price - .3587/gal.; Thompson Gas & Electric Service - $4,600.80, unit price - .54/gal. and posted price .98/gal.; and Suburban Propane - $4,826.58, unit price - .5665/gal. and posted price - .3665/gal. The bids will be reviewed by appropriate officials prior to a decision being rendered. EMPLOY SUMMER PLAYGROUND CO-DIRECTOR - NORTH HAGERSTOWN Motion made by Commissioner Roulette, seconded by Irvin to employ Pamela Steiner, as Co-Director of the Summer Playground Program for the School Community Centers at North Hagerstown High School sponsored by the Recreation Commission. Unanimously approved. EMPLOY MAINTENANCE MAN III - PARKS Motion made by Commissioner Downey, seconded by Irvin to promote Fred Armstrong from Maintenance Man II to Maintenance Man III to fill an existing vacancy. Unanimously approved. EMPLOY PART-TIME BUS DRIVER - COUNTY COMMUTER Motion made by Commissioner Irvin, seconded by Downey to employ Patricia Hale, Donnella Strite and James Sullivan as Temporary Part-time Bus Drivers , not to exceed 25 hours per week, at the County Commuter. Unanimously approved. CONVEYANCE OF LAND - LORICH CO., INC. Having received no written comments regarding the advertised conveyance of land to the Lorich Company, Inc., a MOTION was made by Commissioner Downey, seconded by Irvin to proceed with the conveyance of any right, title or interest the County may have in and to a certain section of the existing right-of-way of Day Road that is to be abandoned upon completion of the Landis/Day Road improvement project, the area to be conveyed is 6,345 sq. ft. +/- and is located approximately 300 ft. east of U.S. Route 40 and Day Road intersection for part of a proposed land exchange and $3,500 monetary compensation agreed with Lorich Company for the County's acquisition of additional right-of-way needed to complete the public improvement project. Unanimously approved. AUDIT PROPOSALS The proposals from the following firms were reviewed by the Director of Finance and County Commissioners: Ronald Z. Sulchek - no quote; Park, Kline & Company - $l9,500 (l987), $20,500 (l988); Albright, Crumbacker, Harrell & Moul - $24,500 (l987) and $24,500 (l988); and Smith, Elliott, Kearns & Company - $l9,500 (l987) and $21,000 (l988). Motion made by Commissioner Roulette, seconded by Irvin to accept the recommendation of the Director of Finance to engage the firm of Smith, Elliott, Kearns & Company to perform necessary auditing services for the County for their proposal of $l9,500 (l987) and $2l,000 (l988). Unanimously approved. RECONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Downey to reconvene in Executive Session at ll:25 a.m. in regard to property matters in accordance with State Government Article l0.508 of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Roulette, seconded by Irvin to reconvene in Regular Session at ll:45 a.m. Unanimously approved. MAY 19, 1987 MINUTES, CONT'D. OPTION AGREEMENTS - MAUGANS AVENUE, ROBINWOOD DR./MT. AETNA ROAD Motion made by Commissioner Downey, seconded by Roulette to accept the following option agreements: the conveyance of 508 sq. ft. +/-, in fee simple and the conveyance in revertible easement of 836 sq. ft. for improvements to Maugans Avenue for the sum of $3,l50 from Leola C. Ott; and the conveyance of 4,7l0 sq. ft. in fee simple +/- for improvements to Robinwood Drive/Mt. Aetna Road intersection from Robert W. Lewis for the sum of $2700. Unanimously approved. LUNCH The Meeting was recessed at l2:00 noon for a picnic lunch at the Wilson Bridge Historical Park hosted by the Washington County Park Board. AFTERNOON SESSION The Afternoon Session was convened at l:50 p.m. with the following members present: President Ronald L. Bowers, Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin. CONVENE IN EXECUTIVE SESSION Motion made by Commissioner Downey, seconded by Irvin to convene in Executive Session at l:50 p.m. in regard to property matters in accordance with State Government Article l0.508 of the Annotated Code of Maryland. Unanimously approved. RECONVENE IN REGULAR SESSION Motion made by Commissioner Irvin, seconded by Roulette to convene in Regular Session at 3:l5 p.m. Unanimously approved. BID AWARD - LP GAS Motion made by Commissioner Roulette, seconded by Irvin to award the bid for supplying LP Gas Motor Fuel to the Detention Center to Shawley's LP Gas for their low bid of .455/gal., base bid - $3,876.60. Unanimously approved. BID AWARD - LUROSE DRAINAGE AND LANDIS/DAY ROAD RECONSTRUCTION Motion made by Commissioner Downey, seconded by Roulette to award the bid for the LuRose Drainage project to K. M. Faith Excavating for the low bid of $l4,962 and to award the bid for the Landis/Day Road Reconstruction project to P & W Excavating for the low bid of $l64,695.25. Unanimously approved. RECESS The Meeting was recessed at 3:20 p.m. to be reconvened in Public Hearing at 7:00 p.m. for the l987-88 Budget. EVENING SESSION The Evening Session was convened in Public Hearing at 7:00 p.m. by President, Ronald L. Bowers in Court Room No. l with the following members present: Vice President Richard E. Roulette and Commissioners R. Lee Downey and Linda C. Irvin. Barry Teach, County Administrator, announced that the Public Hearing was being held to permit residents of Washington County to provide testimony regarding the following subjects as advertised: the Commissioners' intent to exceed the constant yield tax rate of $1.98 per $l00 of assessed valuation by .15 for Fiscal Year l988; the proposed use of Revenue Sharing Funds in the total amount of $1 million; and the County's intent to use $l63,899 in General Funds to purchase approximately 25.85 acres of land situated on the north side of Showalter Road from Fairchild Industries, Inc., for the purpose of constructing a new terminal facility at the Washington County Regional Airport. Mr. Teach then presented the proposed County budget for FY l987-88, summarizing proposed totals as follows: General Fund Total - $54,514,465, Highway Fund Total - $5,253,874 and Capital Projects Fund Total - $11,654,478. The Hearing was then opened for public testimony. After all in attendance had an opportunity to comment, Mr. Teach announced that the tax rate will be set Tuesday, May 26 at l0:00 a.m. in the County Commissioners Meeting Room and the Hearing was adjourned at 9:30 p.m. County Attorney , Clerk