HomeMy WebLinkAbout191016 - Minutes, Ag Ed Center BoardWASHINGTON COUNTY AGRICULTURAL EDUCATION CENTER
BOARD OF DIRECTORS MONTHLY MEETING
October 16, 2019- MEETING MINUTES
The Board of Directors held their monthly meeting at the Agricultural Education Center on Wednesday, October 16,
2019. President Sue Harr called the meeting to order at 4:00p.m.
Board members in attendance: Katie Carr, Sue Harr, Joe Layos, Jay Miller, Dave Moore, Denny Reeder, Jeff Semler,
Mike Starliper
Staff in attendance: John Pennesi- Dept Director; Dave Brooks- facility supervisor, Erin Overdorff- admin asst; Jamie
Dick- Recreation Director; Dan Hixon-Parks Supervisor, Andrew Eshleman- Director of Public Works, Jeff Cline-
County Commissioner
APPROVAL OF MINUTES
Minutes were approved with a motion.
CITIZENS COMMENTS
None
COMMISSIONERS COMMENTS
None
FACILITIES COORDINATOR REPORT
Quad State Beerfest on October 5 was a success with a large number for attendance. They will return in 2020.
The Jack Russel Terrier Convention on October 11-13 went well with the exception of a dog attack. Authorities
were notified- it is not a facility concern.
Upcoming Events:
October 18, 2019 Park at Dark Entire Facility
October 19, 2019 St. Jude Trail Ride Entire Facility
November 2, 2019 Interstate Fall Back Wine and Spirits Event Entire Facility
November 5, 2019 Bus Dev Hemp Education MP Bldg
November 9-10, 2019 Mason Dixon Kennel Club Event MP and Kennel Buildings
RURAL HERITAGE MUSEUM AND VILLAGE REPORT
The RHM has been discussing closing the RHM after the Holiday Open House and closing for an unspecified amount
of time, but no longer than Spring Open House. Winter weather, volunteer availability, exhibit rotation and
improvement and other factors are encouraging the closing. The Ag Board supports their decision for closure with
using the time to their advantage to improve exhibits and storage.
Oct 30 at 9am is the next RHM Committee meeting- an Ag Board member should attend if possible.
There are currently 5 members on the committee, two new names are submitted to be members- Mary Jane
Spickler and John Dickson- new members were approved with a motion.
UNFINISHED BUSINESS
Stormwater pond update- work has started on the project- footers for the wall were to be completed soon.
Ag Board Checking account- Budget and Finance has approved the Ag Board’s desire to open a checking account
under the 50c3 EIN number. In order to do so we will hold a meeting with the Board Officer’s and Budget and
Finance to discuss accounting procedures and report filing.
Bylaw review-
Board members were given a copy of updated bylaws to add language to regarding priorities. Priorities can include
finance management and purpose, museum oversight, as well as any other priorities the board identifies. It was
noted that the County Attorney’s signature line should be added to the approval section.
Fundraising- Shooting Event Fundraiser
An event wrap-up discussion took place. Financials were submitted:
Income Sources:
sponsors/donations $4,170.00
15 teams @$400 each $6,000.00
silent auction $1,185.00
raffle ticket sales $3,040.00
$14,395.00
minus expenses ($4,449.00)
net profit $9,946.00
The consensus of the board is to proceed with an annual shooting event as a fundraiser in the fall time frame at the
same location. Planning can take place sooner next year to allow for more teams and sponsors. A specific project
should be identified to benefit from funds raised at the event. Thank you to everyone who helped to make the
event a success!
Fundraising- security system
There was brief discussion on a security system for the facility. There are parties available who are willing to work
with the board to save money and assist with installation. System needs will need to be identified. IT will need to
be brought into the discussion as well.
NEW BUSINESS
None
Meeting Adjourned at 4:43pm
The next meeting will be held on Wednesday, November 20 at 4:00pm
Respectfully submitted by Erin Overdorff