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HomeMy WebLinkAbout941025 October 25, 1994 Hagerstown, Maryland The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Roulette, followed by the Pledge of Allegiance to the Flag by the full assemblage. INTRODUCTION OF NEW ECONOMIC DEVELOPMENT COMMISSION DIRECTOR Commissioner Roulette introduced Richard Palmer, who will be starting on November 1 as the new Director of the Economic Development Commission. The Commissioners, along with City of Hagerstown officials and Economic Development Commission members, welcomed Mr. Palmer to Washington County. CHANGE ORDER - MT. AETNA ROAD PROJECT Motion made by Commissioner Snook, seconded by Shank, to approve a Change Order in the amount of $1,280 with C. William Hetzer, Inc., for the Mt. Aetna Road project as presented by the County Engineer. Unanimously approved. HICKSVILLE ROAD BRIDGE - CHANGE ORDER Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve a Change Order in the amount of $1,181 for the Hicksville Road Bridge project for additional work needed on the project. Unanimously approved. SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT - WALMART Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve the Small Cities Community Development Block Grant Agreement in the amount of $300,000 to allow purchase of 10 acres in the 70/81 Industrial Park for construction of the Wal-Mart Photo Processing Center. Unanimously approved. STATE GRANT - RENTAL ASSISTANCE PROGRAM Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the agreement for the Rental Assistance Program in the amount of $57,630 from the Department of Housing & Community Development. Unanimously approved. ROHRERSVILLE ELECTRIC LIGHTING DISTRICT Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve the addition of one street light in the Rohrersville Electric Lighting District as requested. Unanimously approved. AGREEMENT WITH POTOMAC EDISON - HUMP ROAD AND ROUTE 144 Motion made by Commissioner Shank, seconded by Bowers, to approve the agreement with the Potomac Edison Company for lighting services at the intersection of Hump Road and Maryland Rt. 144, as presented by the County Attorney. Unanimously approved. AMENDMENT TO BY-LAWS - TRANSPORTATION ADVISORY COMMITTEE Motion made by Commissioner Snook, seconded by Irvin-Craig, to amend the by-laws of the Transportation Advisory Committee to include the position of Fire & Rescue Coordinator as an ex- officio member to attend meetings on an "as needed" basis. Unanimously approved. BID RENEWAL - SHERIFFS DEPARTMENT UNIFORMS Motion made by Commissioner Shank, seconded by Snook, to renew the bid for Sheriff's Department uniforms with Hoffman Clothiers, Inc. for one year as specified with no price increase. Unanimously approved. FEDERAL LITTLE LEAGUE CONCERNS The Commissioners discussed concerns expressed by the President of the Federal Little League and their requests for improvements to the field and equipment since the field is on County-owned property. After discussion, the Commissioners asked that the Roads Department Superintendent and Recreation and Parks Director meet with representatives from the Federal Little League. The Commissioners agreed to help with field improvements but did not agree to purchase any equipment or to provide a cash outlay. OCTOBER 25, 1994 MINUTES, CONT'D. APPROVAL OF MINUTES - OCTOBER 11, 1994 Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of October 11, 1994, as submitted. Unanimously approved. DIVISION CHIEFS - STAFF MEETINGS Commissioner Roulette informed the Commissioners that, due to the death of the County Administrator, the Division Chiefs will be meeting on a regular basis and will be scheduled bi-weekly on the Commissioners' meeting agenda until a new County Administrator is hired. REPLACEMENT VEHICLES - SHERIFF'S DEPARTMENT Motion made by Commissioner Snook, seconded by Bowers, to have the Volunteer Fire & Rescue Association review all future requests from volunteer fire and rescue companies for surplus cruisers available from the Sheriff's Department and make recommendations for the distribution of these vehicles to them. Unanimously approved. PRESENTATION OF FISCAL YEAR 1994 AUDIT - SMITH ELLIOTT KEARNS & COMPANY Mike Manspeaker, representing Smith Elliott Kearns & Company, appeared before the Commissioners to present the County's Fiscal Year 1994 audit report. Mr. Manspeaker reviewed the report and indicated that the County finished the year with a surplus of $342,940 in the General Fund which increased the Fund Balance total to $6,265,000. He stated that the County is in a very strong financial position. CONVENE AS BOARD OF HEALTH Motion made by Commissioner Irvin-Craig, seconded by Bowers, to convene sitting as the Board of Health at 10:15 a.m. and to keep separate minutes of this Session. Unanimously approved. The Commissioners adjourned as the Board of Health and reconvened in Regular Session at 10:48 a.m. BOARD OF EDUCATION - FISCAL YEAR 1996-2001 CAPITAL PROGRAM Dr. Wayne Gersen, Superintendent of the Board of Education, and Wayne Stouffer, Director of Finance, met with the Commissioners regarding the Fiscal Year 1996-2001 Capital budget. Dr. Gersen distributed copies of their requested list of priorities for new construction projects for submission to the Interagency Committee (IAC) as follows: 1) Smithsburg High Renovation-Addition- Funding; 2) Smithsburg Elementary Addition/Renovation-Planning; 3) Lincolnshire Elementary Renovation/Addition-Planning; 4) Williamsport Elementary Renovation/Addition-Planning; 5) South Hagerstown High - Renovation-Planning; 6) Fountain Rock Elementary - Addition/Renovation-Planning; and 7) Clear Spring Elementary Renovation/Addition-Planning. Dr. Gersen also reviewed future systemic projects scheduled. He stated that the Board feels that Priorities #1 and #2 are most probable to receive planning and funding approval from the IAC. Motion made by Commissioner Shank, seconded by Irvin-Craig, to commit to the local funding share of the Capital Program for 1996-2001 as submitted by the Board of Education in the event that the State approves the IAC funding share of these projects. Unanimously approved. BID OPENING - MCFARLAND ROAD TIMBER BRIDGE There were no bids received for the McFarland Road Timber Bridge project. CITIZEN PARTICIPATION Greg Price, representing the Washington County Junior Football League, met with the Commissioners to relate the problems they are experiencing with scheduling of Municipal Stadium and the need for a permanent equipment storage area and concession stand. Mr. Price requested use of a field at Marty Snook Memorial Park. The Commissioners recommended that the League representatives meet with the Recreation & Parks Board to further discuss this matter. Ed French asked the Commissioners for permission to allow the Boy Scouts in the Hancock area to clear fallen trees on the Tonoloway Park to cut up fire wood for needy families to use for heating this winter. Ralph France, County Attorney, explained that the County will not take control of the land for two or three weeks, and the Commissioners agreed that the Scouts could begin this project when the County receives the lease for Tonoloway Park from the State. MCFARLAND ROAD TIMBER BRIDGE PROJECT Terry McGee, County Engineer, met with the Commissioners regarding the McFarland Road Timber Bridge project. Since no bids were received for the project, Mr. McGee asked for authorization from the Commissioners to procure the yellow OCTOBER 25, 1994 MINUTES, CONT'D. poplar, as required by the Federal grant, needed for the project. Mr. McGee explained that the Engineering Department had received written price quotations for this lumber prior to bidding the project and, if the mill owner will honor this price, he would like to proceed with the purchase of the materials to proceed accordingly. The Commissioners gave their authorization to negotiate with the mill owner who submitted the quotation. CONVENE IN CLOSED SESSION Motion made by Commissioner Irvin-Craig, seconded by Snook, to convene in Closed Session at 11:34 a.m. with regard to personnel and property matters and to confer with the County Attorney to obtain legal advice, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to reconvene in Regular Session at 12:09 p.m. Unanimously approved. In Closed Session the Commissioners discussed four (4) personnel matters. APPOINTMENT - HISTORIC DISTRICT COMMISSION Motion made by Commissioner Shank, seconded by Bowers, to appoint Bruce Johnston to the Historic District Commission to fill the unexpired term of Eleanor Lakin extending to June 1, 1995. Unanimously approved. REAPPOINTMENT - AGRICULTURAL LAND PRESERVATION ADVISORY BOARD Motion made by Commissioner Shank, seconded by Bowers, to reappoint Steven Ernst to the Agricultural Land Preservation Advisory Board for a three year term. Unanimously approved. ADJOURNMENT - DEDICATION OF NATIONAL PIKE MILE MARKERS Motion made by Commissioner Snook, seconded by Snook, to adjourn at 12:10 p.m. in order to attend the dedication ceremony for the National Pike Mile Markers in Hancock. Unanimously approved. County Attorney Clerk to the Commissioners