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HomeMy WebLinkAbout940823 August 23, 1994 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Irvin-Craig, followed by the Pledge of Allegiance to the Flag by the full assemblage. INTRODUCTION - DEPUTY HEALTH OFFICER Dr. John Neill, Health Officer, introduced Dr. Robert Parker, the new Deputy Health Officer, to the Commissioners. The Commissioners welcomed Dr. Parker to Washington County. BOBWHITE LANE - REQUEST FOR ADDITIONAL IMPROVEMENTS Mary Llewellyn and her family members met with the Commissioners to request that they consider improving Bobwhite Lane to the end of the first lot rather than the first 660' which was decided upon at last week's meeting. After discussion, the Commissioners declined the request to improve the additional roadway but recommended that the Llewellyn's go before the Planning Commission to see if they could get an exemption from the Adequate Public Facilities Ordinance if they obtain written permission from the County to use the existing roadbed and if they maintain it at their expense. GEOGRAPHIC INFORMATION SYSTEM (GIS) UPDATE Robert Arch, Director of the Planning Department, and Gary Rohrer, Chief, Division of Public Works, met with the Commissioners to present the current Geographic Information System (GIS) data and the existing layers and sources of information. Mr. Arch and Mr. Rohrer distributed examples of GIS mapping used in Carroll County and the costs which they incurred in implementing this system. Mr. Rohrer informed the Commissioners that the Department of Natural Resources mapping will be available on a 50/50 cost share basis and the initial cost to the County would be $60,000. After discussion and questions, the Commissioners asked that they develop a time frame for staging and funding of the necessary phases. PUBLIC HEARING - METROPOLITAN PLANNING ORGANIZATION - 1995-97 TRANSPORTATION IMPROVEMENT PROGRAM The Commissioners met sitting as the Metropolitan Planning Organization at 10:08 a.m. to hear comments regarding the 1995-97 Transportation Improvement Program for the Hagerstown Urbanized Area. Mr. Arch reviewed the projects submitted by the State Highway Administration. The Commissioners indicated that they would like to make recommendations with regard to the priority assigned to the projects, and Richard Kautz, Hagerstown City Planner, asked to have input into this recommendation. There was no one present who wished to comment on this program. Motion made by Commissioner Bowers, seconded by Irvin-Craig, sitting as the Metropolitan Planning Organization for the Hagerstown Urbanized Area, to approve the 1995-97 Transportation Improvement Program as submitted. Unanimously approved. REPAYMENT OF ADMISSION & AMUSEMENT TAX - TOWN OF BOONSBORO Mayor Charles "Skip" Kauffman from the Town of Boonsboro, and Wayne Winebrenner, Town Manager, met with the Commissioners regarding the monies they received erroneously from the State Comptroller of the Treasury's office for admissions and amusement taxes. Mayor Kauffman stated that $29,416.34 should have been remitted to the County from taxes paid by the Family Recreation Center. Commissioner Roulette suggested that arrangements be made to cap the Town of Boonsboro's tax differential payment at $43,000 and any increase above that amount would be credited back to the County as Boonsboro's repayment of admissions and amusement taxes until paid in full. Mayor Kauffman stated that this plan sounded fair to him, but he will have to get approval from the Town Council. SANITARY COMMISSION RESPONSE TO REPORT OF WATER/SEWER TASK FORCE RECOMMENDATIONS Paul Waggoner, Chairman of the Washington County Sanitary Commission, and Lynn Palmer, Executive Director, met with the Commissioners to review the recommendations and savings in administrative costs in response to the Report of the Water/Sewer Task Force Report. Mr. Palmer stated that the issues were examined by staff members of both the Sanitary District and the County to look at the possibility of changes and it was the consensus to review the following 4 areas: finance, purchasing, engineering, and management information systems. Mr. Palmer gave a summary of the cost reduction, most of which would be accomplished through transfer of responsibilities for the issuance of residential AUGUST 23, 1994 MINUTES, CONT'D. water/sewer connection permits and handling of cash accounts. He stated that projected savings from the recommendations will be $65,000. CITIZEN PARTICIPATION Gary Slaughter and Leo Reisburg expressed concerns about the Sandy Hook sewer system and the treatment plant. After discussion, Lynn Palmer, Executive Director of the Sanitary District, agreed to send a letter to the residents of the Sandy Hook Area addressing their concerns. ADVANCED LIFE SUPPORT COORDINATOR POSITION - VOLUNTEER FIRE & RESCUE ASSOCIATION Jerry Reed, Fire & Rescue Coordinator, and Horace Murphy, Executive Director of the Washington County Hospital Association, appeared before the Commissioners regarding the request that the County assume funding of the Advanced Life Support (ALS) Coordinator position. After discussion with both groups, the Commissioners asked the Fire & Rescue Association and Hospital personnel to meet and develop a proposal with a timeline for further discussion. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Bowers, to convene in Closed Session at 12:59 p.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating in Washington County, in accordance with Section 10.508 of the State Government Article of the Annotated Code of Maryland. The Commissioners recessed from 1:10 p.m. to 1:56 p.m. for lunch. RECONVENE IN REGULAR SESSION Motion made by Commissioner Shank, seconded by Snook, to reconvene in Regular Session at 2:42 p.m. Unanimously approved. In Closed Session the Commissioners discussed four personnel matters, obtained legal advice on five matters from the County Attorney, and discussed one matter involving economic development in Washington County. EMPLOY SECRETARY I - PLANNING DEPARTMENT Motion made by Commissioner Irvin-Craig, seconded by Snook, to employ Beth Shifler as Secretary I in the Planning Department to fill an existing vacancy. Unanimously approved. EMPLOY PART-TIME RELIEF CUSTODIAN - REGIONAL AIRPORT Motion made by Commissioner Shank, seconded by Irvin-Craig, to employ Clifford Okuno as Part-time Relief Custodian with stipulated probationary period to fill existing vacancy at the Regional Airport. Unanimously approved. SCHOOLHOUSE MANOR - SUPPLEMENTAL APPROPRIATION Motion made by Commissioner Bowers, seconded by Snook, to approve a supplemental appropriation of $1,500 for the Schoolhouse Manor project (Account 01-5-0214-511-03 - Groundskeeping) with the Housing & Community Development office to provide a corresponding increase in revenues from this project to cover the expense. Unanimously approved. BID AWARD - #2 HEATING OIL Motion made by Commissioner Bowers, seconded by Irvin-Craig, to piggyback with the Board of Education's bid for #2 heating oil for delivery to County facilities to A.C.& T., Inc., who submitted the low bid of .5924 for tank wagon delivered price and .5344 for transport delivered price. Unanimously approved. TRANSFER OF FUNDS - COUNTY ADMINISTRATION BUILDING BUDGET Motion made by Commissioner Bowers, seconded by Shank, to transfer $1,850 from Telephone Account (01-5-0176-530) to Capital Outlay (01-5-0176-687) from the County Administration Building budget for purchase of a new fax machine and surge protector for the mail room. Unanimously approved. FIRE & RESCUE COMMUNICATIONS DEPARTMENT - FLOODING Commissioner Roulette stated that some action needs to be taken to prevent flooding of the Fire & Rescue Department during heavy rains. The Commissioners asked that the Department of Public Works look at this problem. MT. AETNA VOLUNTEER FIRE COMPANY - REVOLVING LOAN FUND REQUEST Motion made by Commissioner Shank, seconded by Irvin-Craig, to approve the request made by the Mt. Aetna Volunteer Fire Company for a $68,000 loan for purchase of a second-line pumper with the condition that two-thirds of the proceeds from the planned sale of their ladder truck be immediately applied to the payment of this loan, as recommended by the Revolving Loan Fund Committee. Unanimously approved. AUGUST 23, 1994 MINUTES, CONT'D. FBO PARKING LOT ISLAND OVERLAY - TRANSFER OF FUNDS Motion made by Commissioner Snook, seconded by Irvin-Craig, to transfer $7,200 from the Stormwater Study Project (40-5-3100-580- 099) to the Terminal Parking Lot Drainage Project (40-5-3100-580) to allow overlay of the FBO parking lot island at the Regional Airport. Unanimously approved. PROPOSAL FOR SERVICES - RISK MANAGEMENT SCREENING Motion made by Commissioner Shank, seconded by Irvin-Craig, to award the proposal for Risk Management Screening for the proposed soccer fields on Resh Road to Schnabel Engineering Associates and to proceed with Phase I in the amount of $6,790, with funds to be taken from the North County Park Project. Unanimously approved. REMOVAL OF RESIDENCE FROM RINGGOLD ELECTRIC LIGHTING DISTRICT Motion made by Commissioner Irvin-Craig, seconded by Snook, to remove a property owned by John and Cynthia Snow, Parcel 245, from the Ringgold Electric Lighting District boundary for the tax year beginning July 1, 1995. Unanimously approved. APPROVAL OF MINUTES - AUGUST 16, 1994 Motion made by Commissioner Irvin-Craig, seconded by Shank, to approve the minutes of August 16, 1994, as submitted. Unanimously approved. CHANGE ORDERS - DETENTION CENTER PROJECT Motion made by Commissioner Snook, seconded by Irvin-Craig, to approve the change order in the amount of $2,638 for over- excavation on the Detention Center project. Unanimously approved. Motion made by Commissioner Snook, seconded by Irvin-Craig, to accept a credit of $1,635 from Waynesboro Construction Company to delete work on Yard C for the Detention Center project. Unanimously approved. Motion made by Commissioner Snook, seconded by Irvin-Craig, to accept a credit in the amount of $5,600 to delete work on the re- location of existing utilities from the Detention Center project. Unanimously approved. ADJOURNMENT Motion made by Commissioner Shank, seconded by Snook, to adjourn at 3:09 p.m. Unanimously approved. County Attorney Clerk to the Commissioners