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HomeMy WebLinkAbout940531 May 31, 1994 Hagerstown, Maryland 21740 The Regular Meeting of the Board of County Commissioners of Washington County was called to order at 9:00 a.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Irvin-Craig, followed by the Pledge of Allegiance to the Flag by the full assemblage. AMERICAN HISTORY TEACHER AWARD - THOMAS KITCHENS Commissioner Snook presented the 1994 E. Russell Hicks/Louis E. Tuckerman Award to Thomas Kitchens as the outstanding teacher of American history in Washington County. Mr. Kitchens thanked the Civil War Roundtable and the County Commissioners for the award. BOARD/COMMISSION REPORTS Commissioner Irvin-Craig reported on the Historic Advisory Committee meeting, the joint meeting of the Airport Commission and the Planning Commission, and the Clear Spring FFA banquet and Mentor Program reception; Commissioner Bowers reported on the HJC graduation ceremonies at the correctional facility and on the Public Information Meeting for Group II of the Highway Interchange Comprehensive Rezoning. APPROVAL OF MINUTES - MAY 17 AND 24, 1994 Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the minutes of May 17, 1994, and May 24, 1994, as submitted. Unanimously approved. BID AWARD - PLEASANT VALLEY COMMUNITY PARK DEVELOPMENT Motion made by Commissioner Bowers, seconded by Shank, to award the bid for construction of the Pleasant Valley Community Park Development to the Charles E. Brake Company who submitted the low bid of $253,135. Unanimously approved. SPAY/NEUTER PROGRAM - FEES/AGREEMENT Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the agreement proposed by the County Attorney between the County and participating veterinarians for the spay/neuter program and issuance of dog tags and licenses. Unanimously approved. PUBLIC HEARING - METROPOLITAN PLANNING ORGANIZATION - AMENDMENT TO FY 1994-96 HIGHWAY ELEMENT OF THE TRANSPORTATION IMPROVEMENT PROGRAM Motion made by Commissioner Snook, seconded by Bowers, to convene sitting as the Metropolitan Planning Organization at 9:30 a.m. Unanimously approved. Robert Arch, Director of the Planning Department, reviewed the request made by the Maryland Department of Transportation to install raised pavement markers at various locations, re-surfacing of US 11 north of Hagerstown, construction of a roundabout on MD Rt. 63 at the intersection of MD 494 and MD 58, the Price's Bridge preservation project, and to add to projects concerning landscaping and wild flower seeding at various locations. There was no one present to testify regarding the request. Motion made by Commissioner Shank, seconded by Snook, sitting as the Metropolitan Planning Organization, to approve the request to amend the FY 1994-96 Transportation Improvement Program made by the Maryland Department of Transportation with the recommendation to include a study for a merge lane at the ramp at Maugans Avenue to I-81. Unanimously approved. Motion made by Commissioner Irvin-Craig, seconded by Bowers, to adjourn as the Metropolitan Planning Organization and to reconvene in Regular Session at 9:39 a.m. Unanimously approved. CONSIDERATION OF APPOINTMENTS TO WASHINGTON COUNTY AGRICULTURAL EDUCATION CENTER The Commissioners considered recommendations made for appointment to the Washington County Agricultural Education Center and asked that the list be reduced from 17 to 15 names to comply with the by-laws and that it also include representation from the Homemakers Clubs and Garden Clubs. ADOPTION OF THE 1993 BOCA NATIONAL BUILDING CODE AND THE 1992 CABO ONE AND TWO FAMILY DWELLING CODE Motion made by Commissioner Shank, seconded by Bowers, to adopt the 1993 BOCA National Building Code and repeal the 1990 Code now in effect, and to adopt the 1992 CABO One and Two Family Dwelling Code and repeal the 1990 Code now in effect, as taken to public hearing on April 26, 1994. Unanimously approved. EVENTS ADVERTISING GRANT - DEPT. OF ECONOMIC & EMPLOYMENT DEVELOPMENT Motion made by Commissioner Snook, seconded by Bowers, to accept the $5,000 grant for the Cooperative Marketing Program from the Department of Economic and Employment Development to be used for the Washington County Fall 1994 Events Calendar by the Convention & Visitors Bureau. Unanimously approved. GRANT MODIFICATION - EMERGENCY & TRANSITIONAL HOUSING SERVICES PROGRAM GRANT Motion made by Commissioner Irvin-Craig, seconded by Snook, to approve the modification to the Emergency & Transitional Housing Services Grant to include an additional $5,000 for procurement of an audit for the participating service agencies. Unanimously approved. SETTING OF PROPERTY TAX RATE & ADOPTION OF FISCAL YEAR 1994-95 COUNTY BUDGET The Commissioners discussed the Fiscal Year 1994-95 budget taken to public hearing on May 24, 1994, and the request to increase the appropriation to the Children's Village by $5,000. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to maintain the Property Tax Rate of $2.21 per $100 of assessed valuation for Fiscal Year 1994- 95. Unanimously approved. Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve the proposed Fiscal Year 1994-95 General Fund budget in the amount of $84,287,900, the Highway Fund budget in the amount of $8,726,288 and the Capital Improvements Program budget in the amount of $22,828,101, and the amendment to include an additional $5,000 to the Children's Village, with the condition that the budget be reviewed after a six month period. Unanimously approved. ANNUAL FY 1995 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - PUBLIC HEARING Neil Curran, Programs Development Coordinator, and Karen Hoff, Multi-Family Housing Specialist, outlined the two project applications for the Fiscal Year 1995 Community Development Block Grant (CDBG) Program. Ms. Hoff explained the Family Self-Sufficiency Program Case Management Services project and Dee Snyder, South County Daycare Association, reviewed the request for funding of the Extended Day Care Activities Project to provide activities for public elementary school sites. Dee Kerns, Goodwill Industries, and Cheryl Moyer Walkley, Executive Director of Community Action Council, testified in favor of the CDBG Program applications. There was no one present to testify in opposition. Ms. Hoff explained that additional projects may be included in the program during the year as they are developed. Motion made by Commissioner Irvin-Craig, seconded by Bowers, to approve the Intent to Apply for the Fiscal Year 1995 Community Development Block Grant Program grant funds for the Family Self-Sufficiency Program - Case Management Services, and the Extended Day Care Activities Project. Unanimously approved. ADMINISTRATION - SPECIAL LOANS PROGRAM - HOUSING REHABILITATION Motion made by Commissioner Snook, seconded by Irvin-Craig, to notify the Community Development Administration that the County would like to continue to directly administer the Special Loans Program for Housing Rehabilitation Loans. Unanimously approved. BID OPENING - MT. AETNA ROAD PROJECT The bids for the Mt. Aetna Road project were publicly opened and read aloud. Firms participating in the bidding and their proposals were as follows: Williams Construction Company - Base Bid $1,543,089.93; L. W. Wolfe Enterprises - Base bid $1,397,632.27; Charles E. Brake Company - Base bid $1,088,940.50; P & W Excavating Base bid - $1,169,339; and C. William Hetzer, Inc. Base bid - $1,014,742.25. The bids will be reviewed by appropriate officials prior to a decision being rendered. CITIZEN PARTICIPATION Donald Allensworth expressed concerns regarding Clean Rock Industries and the composition of the Sewer & Water Task Force. Arnold Martin expressed a complaint regarding the Sanitary District and a long- standing bill. LINE ITEM TRANSFER - NARCOTICS TASK FORCE Motion made by Commissioner Bowers, seconded by Irvin-Craig, to approve the request made by the Narcotics Task Force to transfer the following amounts from the indicated line items totalling $9,537.10 to Capital Outlay 01-5-1202-687- 000 for purchase of radios: $300 from Account 01-5-1202-510-030, $600 from 01-5-1202-510-390, $700 from 01-5-1202-513-000, $1,350 from 01-5-1202-527-010, $400 MAY 31, 1994 MINUTES, CONT'D. from 01-5-1202-528-010, $2,000 from 01-5-1202-529-160, $1,000 from 01-5-1202- 530-000, $500 from 01-5-1202-581-000, $200 from 01-5-1202-687-000, $200 from 01-5-1202-550-010, $250 from 01-5-1202-510-030, $100 from 01-5-1202-511-010, $200 from 01-5-1202-515-000, $700 from 01-5-1202-525-160, $200 from 01-5-1202- 529-120, $500 from 01-5-1202-529-130, $137.50 from 01-5-1202-533-000 and $200 from 01-5-1202-547-000, with the remaining $614.90 from the NTF Profit Sharing Monies Account 01-2-239-00. Unanimously approved. RE/APPOINTMENT - DEPARTMENT OF SOCIAL SERVICES BOARD Motion made by Commissioner Bowers, seconded by Irvin-Craig, to reappoint Rev. Dr. Suzanne Perez to the Department of Social Services Board for a three year term and to appoint Spence Perry, Esquire, for a three year term. Unanimously approved. RECESS - LUNCH The Commissioners recessed at 11:42 a.m. for lunch. AFTERNOON SESSION The Afternoon Session was convened at 12:49 p.m. by the President, Richard E. Roulette, with the following members present: Vice President Ronald L. Bowers, and Commissioners Linda C. Irvin-Craig, John S. Shank, and Gregory I. Snook. CONVENE IN CLOSED SESSION Motion made by Commissioner Snook, seconded by Irvin-Craig, to convene in Closed Session at 12:50 p.m. with regard to personnel and property matters, to confer with the County Attorney to obtain legal advice, and to consider businesses relocating in Washington County, in accordance with Section l0.508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. Commissioner Bowers was excused from the Meeting at 2:48 p.m. RECONVENE IN REGULAR SESSION Motion made by Commissioner Snook, seconded by Shank, to reconvene in Regular Session at 3:30 p.m. Unanimously approved. In Closed Session, the Commissioners consulted with the County Attorney regarding 1 item, discussed 4 personnel matters, and discussed one business moving into the County from outside the State. BID AWARD - TRAFFIC PAINT AND BEADS Motion made by Commissioner Shank, seconded by Irvin-Craig, to award the bid for traffic beads to Flex-O-Lite, Inc. who submitted the low bid of $8.65 per bag, and to Linear Dynamics who submitted the low bid for yellow traffic paint of $3.62/gallon for 3,000 gallons and for white traffic paint of $3.55/gallon for 3,00 gallons for a total bid of $23,682. Unanimously approved. ADJOURNMENT Motion made by Commissioner Snook, seconded by Irvin-Craig, to adjourn at 3:35 p.m. Unanimously approved. County Attorney , Clerk