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HomeMy WebLinkAbout071023 October 23, 2007 Hagerstown, Maryland CONVENE IN CLOSED SESSION Motion made by Commissioner Aleshire, seconded by Baker, to convene in closed session at 1:09 p.m. to discuss the appointment, employment, assignment, promotion, compensation, and/or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; and other personnel matters that affect one or more specific individuals, in accordance with Section 10-508 of the State Government Article of the Annotated Code of Maryland. Unanimously approved. (Commissioner Wivell arrived at 1:15 p.m.) RECONVENE IN OPEN SESSION Motion made by Commissioner Aleshire, seconded by Kercheval, to reconvene in open session at 1:45 p.m. Unanimously approved. In closed session, the Commissioners discussed the appointment, employment, assignment, promotion, and/or compensation of appointees, employees or officials over whom it has jurisdiction; and discussed personnel matters that affect one or more specific individuals. Present during closed session were Commissioners John F. Barr, Terry L. Baker, Kristin B. Aleshire, James F. Kercheval, and William J. Wivell. Also present at various times were: Gregory Murray, County Administrator; Joni Bittner, County Clerk; Julie Pippel, Director of the Division of Environmental Management; William Sonnik, Director of Human Resources; and Sheriff Douglas Mullendore participated by telephone. The regular meeting of the Board of County Commissioners of Washington County, Maryland was called to order at 2:03 p.m. by President John F. Barr with the following members present: Vice President Terry L. Baker, and Commissioners Kristin B. Aleshire, James F. Kercheval and William J. Wivell. INVOCATION AND PLEDGE OF ALLEGIANCE The Invocation was delivered by Commissioner Barr, followed by the Pledge of Allegiance to the Flag by the full assemblage. APPROVAL OF MINUTES – OCTOBER 16, 2007 Motion made by Commissioner Kercheval, seconded by Aleshire, to approve the minutes of October 16, 2007 with the requested revisions. Unanimously approved. COMMISSIONERS’ REPORTS AND COMMENTS Commissioner Baker reported on “The Park at Dark” event sponsored by the Recreation Department at Doubs Woods Park. He thanked the staff and all who contributed to the success of the event. He stated that he received a complaint from a citizen that Broadfording Road was repaired by “tar and chipping” rather than overlay. Joe Kroboth, Director of Public Works, reviewed the advantages of using this system and indicated that the County could repair three times as much road for one-third of the cost of overlay. Commissioner Kercheval reported on the Local Management Board meeting. He informed the Commissioners that he presented the proclamation for Pastoral Care Week and attended the Character Counts ribbon-cutting at Bester Elementary. Commissioner Kercheval thanked Gary Rohrer, Director of Special Projects, for sponsoring a table at the Greater Washington County Leadership Prayer Breakfast. Commissioner Aleshire inquired about the groundbreaking ceremonies for the Barbara Ingram School for the Arts and the Rural Heritage Museum. He provided information on grant funding for environmental programs that might be of interest to County staff. Commissioner Aleshire informed the Commissioners that he met with Earl Stoner, Health Officer, for an update on activities at the Health Department. He reported on the Mental Health Advisory Committee meeting. Commissioner Aleshire stated that he received complaints regarding a local housing development and attempted to meet with the Homeowners Association, but was not permitted to do so. OCTOBER 23, 2007 PAGE TWO The Commissioners discussed arrangements for riding in the Alsatia Club’s Mummers Day Parade. APPOINTMENT – ECONOMIC DEVELOPMENT COMMISSION Motion made by Commissioner Aleshire, seconded by Kercheval, to appoint Jeff Cline to the Economic Development Commission, as the Maryland Municipal League representative, for a three-year term. Unanimously approved. APPOINTMENTS – COMMISSION FOR WOMEN Motion made by Commissioner Aleshire, seconded by Kercheval, to appoint Kathryn Boyce and R. Ellen Maddock to the Commission for Women for three-year terms. Unanimously approved. REPORTS FROM COUNTY STAFF Joe Kroboth, Director of Public Works, informed the Commissioners that construction of the Boonsboro Branch Library is almost complete. He stated that the preconstruction meeting for the 911 Center was held yesterday. He also provided a status report for the tower on Elliott Parkway. DEPUTY DIRECTOR OF WATER QUALITY Motion made by Commissioner Aleshire, seconded by Kercheval, to employ David Swaim as Deputy Director of the Department of Water Quality (Grade 16) in the Division of Environmental Management at an annual salary of $65,000. Unanimously approved. CONTRACT AWARD – SHARPSBURG AND HIGHFIELD WATER STORAGE TANKS REHABILITATION PROGRAMS Motion made by Commissioner Wivell, seconded by Baker, to award the contract for the Sharpsburg and Highfield Water Storage Tanks Rehabilitation Programs to Utility Service Co., Inc., which submitted the lowest responsible, responsive bid of $330,000 to provide rehabilitation for the existing Sharpsburg Torus elevated tank and the Highfield ground storage tank in order to comply with Federal, State and Local regulations. Unanimously approved. CONTRACT AWARD – SHARPSBURG AND HIGHFIELD WATER STORAGE TANKS MAINTENANCE PROGRAMS Motion made by Commissioner Baker, seconded by Kercheval, to award the contract for the Sharpsburg and Highfield Water Storage Tanks Maintenance Programs to Southern Corrosion, Inc., which submitted the only responsive, responsible bid for the total lump sum fee of $127,854, contingent upon annual funding of the services, for maintenance, inspection, rehabilitation, repair and repainting of the tanks. Motion carried with Commissioners Baker, Kercheval, Aleshire, and Barr voting “AYE” and Commissioner Wivell voting “NO.” CHANGE ORDER #4 – RUNWAY REHABILITATION PROJECT PACKAGE 3 Motion made by Commissioner Kercheval, seconded by Aleshire, to approve Change Order #4 with New Enterprises Stone and Lime, Inc. for the Airport Runway Rehabilitation Project Package 3 in the amount of $499,741.22 for design and field changes for additional Class I excavation, Sanitary Sewer Pump Station building, a retaining wall, clearing of obstructions in the Runway 27 approach path, access ramp for Verizon, sanitary sewer bypass pump and additional runway safety area work, with funds to be taken from the Capital Improvement Program (CIP) contingencies. Motion carried with Commissioners Kercheval, Aleshire, and Baker voting “AYE,” Commissioner Wivell voting “NO” and Commissioner Barr “ABSTAINING.” HAGERSTOWN MUNICIPAL STADIUM INFIELD RESTORATION FUNDING ASSISTANCE Hagerstown Mayor Robert Bruchey, II, and Tom Riford, President of the Convention and Visitors Bureau, met with the Commissioners to request funding assistance for the renovations and repairs for improvements to the infield at the Hagerstown Municipal Stadium. Mayor Bruchey stated that it has been over twenty years since the infield has undergone improvements. He also informed the Commissioners that it is now a requirement to have a communications system between each bullpen and dugout. They indicated that the infield project is estimated to cost OCTOBER 23, 2007 PAGE THREE $35,500 and the bullpen communications $5,000. The City has agreed to fund $10,000 and the Washington Nationals, Mandalay Baseball and CVB have each agreed to provide $5,000. Mr. Riford asked the County to provide the remaining $15,500 for the project. He stated that the Suns generate $10,800 per year in hotel rental tax revenues. The meeting was opened for questions and discussion. Commissioner Aleshire stated that he believes the City should pay for the bullpen phone with funds set aside for stadium improvements, but that he would agree to fund $5,000 in FY 2008 and 2009 for the infield improvements. Motion made by Commissioner Kercheval, seconded by Baker, to approve committing $10,500 of Hotel Rental Tax funds in FY 2008 and $5,000 in FY 2009 for renovations and repairs to the infield at Municipal Stadium and for a bullpen communications system. Motion carried with Commissioners Kercheval, Baker, and Barr voting “AYE” and Commissioners Aleshire and Wivell voting “NO.” REVISIONS TO THE TIP JAR REGULATIONS OF THE WASHINGTON COUNTY GAMING OFFICE James Hovis, Director of the Washington County Gaming Office, appeared before theCommissioners to request their approval of revisions to the Tip Jar Regulations. Mr. Hovis informed the Commissioners that Allegany County has recently been dealing with a number of issues relating to electronic gaming devices. He stated that the tip jar regulations do not specifically address the use of these electronic devices and he reviewed the proposed revisions. Mr. Hovis indicated that these types of electronic devices do not allow forindependent auditing or verification that it is operating in accordance with State law or County Regulation by a regulatory authority. He then reviewed the proposed changes to the Regulations. Motion made by Commissioner Aleshire, seconded by Kercheval, to adopt revisions to Section 1-109 of the Washington County Tip Jar Regulations to regulate the use of electric or electronic tip jar dispensing machines as presented. Unanimously approved. ACCEPTANCE OF FY 2007 HOMELAND SECURITY GRANT Motion made by Commissioner Aleshire, seconded by Wivell, to authorize the Division of Fire & Emergency Services to accept the FY 2007 State of Maryland Homeland Security Grant in the amount of $289,424 for the State Homeland Security Program (SHSP); $170,225 for Law Enforcement Training and Protection Program (LETPP); and $15,000 for Citizens Emergency Response Training (CERT), and to authorize the Director to execute a Memorandum of Agreement with the Maryland Emergency Management Agency. Unanimously approved. ACCEPTANCE OF ADVANCED LIFE SUPPORT EDUCATION GRANT Motion made by Commissioner Wivell, seconded by Kercheval, to accept the 2007 Maryland Institute of Emergency Medical Services Systems (MIEMSS) Advanced Life Support Education Grant in the amount of $24,932 and to authorize the Director of the Division of Fire & Emergency Services to execute a Memorandum of Understanding with MIEMSS. Unanimously approved. ACCEPTANCE OF CARDIAC DEFIBRILLATOR MATCHING GRANT Motion made by Commissioner Kercheval, seconded by Aleshire, to accept the 2007 Maryland Institute of Emergency Medical Services Systems (MIEMSS) Cardiac Defibrillator Matching Grant in the amount of $10,155 (50%) for the purchase of one Life Pack 12 defibrillator, biphasic upgrade to two existing Life Pack 12 defibrillators and to purchase one Life Pack 1000 automatic external defibrillator, to agree to provide 50% of the matching project cost, and to authorize the Director of the Division of Fire & Emergency Services to execute a Memorandum of Understanding with MIEMSS. Unanimously approved. ACCEPTANCE OF DEPARTMENT OF TRANSPORTATION SUB-AWARD Motion made by Commissioner Kercheval, seconded by Aleshire, to accept the 2007 Maryland Institute of Emergency Medical Services Systems (MIEMSS) Department of Transportation Sub-award in the amount of $550 OCTOBER 23, 2007 PAGE FOUR (50%) of the cost to purchase one Multiple Patient Unit/Oxygen Therapy Treatment apparatus for use on the County’s mass casualty unit, to agree to provide 50% of the matching project cost, and to authorize the Director of the Division of Fire & Emergency Services to execute a Memorandum of Understanding with MIEMSS. Unanimously approved. SHERIFF’S OFFICE E-CITATION PILOT PROGRAM Sheriff Douglas Mullendore met with the Commissioners to request their approval of the new E-Citation Pilot Program being funded through the Governor’s Office of Crime Control & Prevention. Sheriff Mullendore stated that the program provides funding to participate in the Maryland Electronic Traffic Information Exchange (ETIX) Program. He indicated that the program would enhance the new radio and mobile date interoperability project and increase the safety and efficiency of deputies. Sheriff Mullendore stated that matching funds of $9,530 would be met through the Sheriff’s Patrol budget. Motion made by Commissioner Wivell, seconded by Baker, to approve the Washington County Sheriff’s Office E-Citation Pilot Program and accept $28,590 in grant funding from the Governor’s Office of Crime Control & Prevention with matching funds of $9,530 to be provided through the Sheriff’s Patrol budget. Unanimously approved. ADJOURNMENT Motion made by Commissioner Kercheval, seconded by Aleshire, to adjourn at 3:50 p.m. Unanimously approved. _____________________________, County Administrator _____________________________, County Attorney ________________________ County Clerk